FIS Master Records

Master records refer to the account numbers used to process in FIS.  New account numbers can be requested or existing ones changed.  Processing in FIS requires a combination of a fund centre and a cost centre or internal order.  Therefore, it is recommended that both numbers be requested at the same time.

Master records consist of the following:

funds centre - 6 digit account number starting with the number 1 which records the funding and expenditures for the fiscal period (May-Apr) 

cost centres - 5 digit account number linked to a funds centre and used to track expenditures.  There may be more than one cost centre linked to a funds centre.  Cost centres hold revenue and expense transactions for a one year period.

internal orders - 6 digit account number linked to a funds centre/cost centre.  Internal orders differ from cost centres in that they can reflect transactions for a multi year period.

The process for requesting or changing FIS master records is as follows:

Send an email to Gina Dangoy at gdangoy@oise.utoronto.ca containing the following information:

• type of account eg. fund centre, cost centre and/or internal order
   
• name of the account
   
• description of the account
   
• account number of the parent funds centre (when requesting fc)
   
• funds centre that cost centre or internal order is to be linked to (when requesting a cc or io)
  
   

Once this information is received, the following steps are taken by the Finance Office:

• review of the request
   
• completing the appropriate paperwork
   
• request authorized by Comptroller
   
• forms are then forwarded to Financial Services for processing
   
• notification by Financial Services when request is complete
   
• FIS account numbers are forwarded to the person who submitted the original request