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Additional Qualifications Online Application System

You may use this system to:

  • Apply for Additional Qualifications courses
    (Note that a valid email address and credit card are required)
  • Check the registration status of your application
  • Update your current contact information
Curriculum, Teaching  & Learning

Ethical Review

All students must obtain University of Toronto research ethics approval for any new research project. Applications for approval can only be submitted after the proposal has been approved by the student’s supervisor. ​This applies to funded and non-funded research, as well as research being conducted as part of a graduate course, thesis or other degree requirement.

Students joining an ongoing project must be certain that the project has received ethics approval, and ensure that they are named in the project proposal. 

Students are advised to submit their ethics review application well in advance of their project's anticipated start date.

 

The application

The Ethics Review Application Form, as well as instructions for completing it, can be found on the University of Toronto's Research and Innovation website ("Protocol Submission for Supervised and Sponsored Research").

It is strongly suggested that you consult with your supervisor throughout all stages of the review.

Under no circumstances should research involving human subjects be initiated until the ORE has issued final, written approval.

A completed application must:
 

  • Be approved and signed by your faculty supervisor
     
  • Signed by the departmental chair's delegate (Terry Louisy; Michelle Pon; or Antoinette Gagne, Associate Chair, Student Experience)
     
  • Include all required appendices such as recruitment letters, consent documents, and other supporting documentation.  

Tips, resources, guidelines

 

The Research and Innovation website offers important information for completing the application as well as its supporting documents/appendices:
 

  • Familiarize yourself with application procedures and instructions 
     
  • Ethics review submissions should normally not include thesis proposals, journal articles, or budgets.
     
  • Applicants are advised to refer to the Guide for Informed Consent Documents when preparing information and consent letters/forms.
     
  • Several guidelines have been created to assist researchers in development of ethics protocols that deal with specific disciplines or methodologies (e.g., participant observation, use of deception and debriefing) and general topics (e.g., compensation).
     
  • If you are applying for delegated review, be sure to provide an explanation of why your submission qualifies. The main criterion that is used to determine whether a protocol may be reviewed through the delegated process is risk. Only research that meets the threshold of minimal risk may be delegated. (Learn more about criterion for delegated review). 
     
  • All research to be conducted in schools must have administrative consent/permission prior to recruitment. Some school boards, including the Toronto District School Board, require protocol review by their Research Committee before gaining administrative permission. Please contact the school board to be involved with your research for further information. 

 

Submissions


To submit your appication, e-mail an electronic copy of your protocol and appendices as a single Word document or a pdf – with appendices pasted in at the end – to the Social Sciences, Humanities and Education Research Ethics Board (REB) at new.ethics.protocols@utoronto.ca. Electronic signatures are preferred. Your project will be reviewed, and qualify for either delegated or full review.

All other submissions which are not new (e.g., revisions and continuing review submissions), as well as general inquiries, should be sent to ethics.review@utoronto.ca.

Each cycle through the delegated review process (i.e. initial review or review of revisions) takes approximately 4-5 weeks to complete from the date the study was sent to the reviewer. The overall duration of a given review will depend on how many rounds of revision are required.

You will receive written notification from the ORE once the ethical review of your project or thesis has been given final approval.

If you have any questions, please contact Terry Louisy at 416-978-0054 or terry.louisy@utoronto.ca

 

Deadlines

The deadline for delegated review is every Monday (or first business day of the week) by 4 pm. Submission due dates and meeting dates are determined by the respective REB (see deadlines here). Please submit your application well in advance of your intended start date.