Move Messages From Your FirstClass Account into Outlook

Download OISEnet Mailbox Messages

The information listed here will guide you through the option to integrate your FirstClass Mailbox message data into your new Outlook email client. The process is for Faculty and Staff currently on the UTORexchange system.

This will take messages from the Mailbox folder in FirstClass and move them into your UTORexchange Inbox in Outlook. It will copy all message information, including attachments and sender information (message headers). It will not move Sent Items.

Windows/PC users: Configure Outlook to connect to your OISEnet account

Outlook - Tools, Account Settings, "New..."

1) Add new E-mail Account – keep the default setting:

a. Microsoft Exchange, POP3, IMAP, or HTTP

b. Next >

2) At the bottom, select and check box:

a. Manually configure server settings or additional server types

b. Next >

3) Keep the default setting:

a. Internet E-mail

b. Next >

4) Internet E-mail Settings – fill in all of the fields:

a. Your Name:

b. E-mail Address: (username@oise.utoronto.ca)

c. Account Type: (leave as the default - POP3 )

d. Incoming mail server: FCIS.OISE.UTORONTO.CA

e. Outgoing mail server: FCIS.OISE.UTORONTO.CA

f. Username: (this field should auto-populate with your FirstClass username)

g. Password

h. Click the "Test Account Settings..." button to make sure status is complete

i. Next >

Your configuration settings should look something like this:

5) Congratulations!

a. Finish >

Once you have configured your account to connect via POP, initiate a connection to the FCIS mail server (Click the Send/Receive button in Outlook).

This will start downloading all of the received mail contained in your FirstClass mailbox into your Outlook Inbox. It will not download any sent messages, nor will it download any of the sub-folders you may have had in your FirstClass mailbox.

But what if I have messages in sub-folders?

Please follow these steps to move messages you have in sub-folders.

For this process, please open both FirstClass and Outlook (or Entourage) at the same time.

You will be going back a forth between the two programs.

Once all of the mailbox (Inbox) messages have been downloaded to your mail client, you will want to move any of the sent messages remaining in your FirstClass mailbox into a new folder. (If you don’t already have a sent folder, you should create one. Call it something like "Sent Archive" or some other name that isn't already used.)

The only messages remaining in your FirstClass mailbox at this point should be the sent messages that were not downloaded. Select all of these messages and then drag them into the "Sent Archive" folder within your FirstClass mailbox.

Depending on how you want to organize the messages that you are archiving, you may want to create separate local folders within your Outloook/Entourage mail client and move the messages that you download into these local folders.

Since you have only your former FirstClass inbox messages in your Outlook (Mailbox - Your Name) or Entourage ("On My Computer"), you will want to create a temporary folder in Outlook ("my inbox" for example) and move your current inbox messages into this folder.

1)
With your FirstClass mailbox now empty of any messages, you can now start to move over the messages contained in the sub-folders. Open the first sub-folder, select all of the messages, right click and select "Move to Folder..." and select Mailbox.

2)
Switch over to your Outlook/Entourage client and press "Send/Receive" to initiate the download of these messages. When the messages have finished downloading, move them into a new folder in your Outlook/Entourage mail client and give the folder an appropriate name.

3)
Switch back to the FirstClass client. Move any sent messages into your "Sent Archive" folder.

4)
Repeat steps 1, 2 and 3 above for any remaining sub-folders in your FirstClass mailbox.