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OISEcms File Storage and Management

Upload and manage files for your CMS site easily

 

About OISEcms File Storage and Management

If you are a group, department or unit at OISE who have requested the OISEcms (CMS = Content Management System) to create your collaborative website, HomeSpace is now the backend storage for all the files you upload to the website.

Until recently, you could only upload through the OISEcms content editing interface. You may continue to do this but now you can also login to HomeSpace, scroll to the correct folder, drag and drop the files into the correct sub-folder and voila – the files are ready to be linked within the CMS website in the usual manner.

Quota: 500 MB (or as designated to a department, unit and/or project) 
 

Why is this beneficial?

Firstly, because now you can create, reorganize, rename and delete folders easily. You also can delete files. Until now, this was not possible. Secondly, you can upload numerous files simultaneously or where required, larger files in a non-web interface more quickly. This speeds up the file management process immensely!

HomeSpace allows all members who have permission to work in the CMS to create, access, edit, delete and rename the files and folders within the site. File management is now a breeze as it is completed by simple drag and drop actions from your computer to the correct folder you create or designate in the CMS. The actual linking still occurs within the editor. If you change any names to the HomeSpace files and folders, the links can be broken, so you must know your own linking methodology.

File management and modifications for your website is best thought through as you begin to plan for the site. Continue to implement or use a file and folder processing and naming convention as you modify your site over time. The whole team should be made aware of the protocols and conventions you agree upon. Remember: keep all names short, without spaces or special characters (except dashes and underscores) and lowercase.
 

HOW?

Location of CMS Files:

Access the files through:

HomeSpace2 > CMSFiles > CMS Acronym (e.g. ec)

The CMS acronym used is the same acronym for the site URL. The above would be an example of the Education Commons Website (acronym "ec"). You will only be able to access those cms instances you are a member of.

HomeSpace Folders are the same as the CMS Folders

Each CMSfiles folder has four subfolders to divide your content and which emulate the folder structure within the CMS. Files for documents such as power points or pdf’s; Images for gif’s and jpeg’s; Media for web-ready audio or video (.mov recommended); and Flash, which is currently unsupported.

Simply drag and drop files into the correct folder and/or create more sub-folders. These will all show up in the CMS as you see them in HomeSpace and vice-versa. Delete files and folders when they are obsolete. Think of this space as a mirror!

Only members of the CMS see these files and folders

Only members who have access to the CMS have access to these files. Other members of a project or department will not be able to view the files within this folder unless they have been given the permission to work within the CMS.

 

NOTE: External collaborators to the CMS will not be able to use HomeSpace since they do not have a UTORid. They may continue to use the CMS and upload files through the CMS editor and these files will show up in the correct location in HomeSpace.

If it is mandatory that an external collaborator needs to share and manage CMS files, a short-term guest UTORid may be set up. Please contact the client care portal for this request.