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Homespace

File Sharing & Back-up


  What is it?

HomeSpace is OISE’s institutionally-shared server space. You would access HomeSpace to store data, share files and publish documents. These institutional servers are backed-up regularly and offer protection via monitored security systems. A valid UTORid is required to access HomeSpace.

HomeSpace has four key functions listed below. The total personal quota for file storage of any kind is 500 MB. This includes both the Personal File Backup and Personal Webspace listed below. Shared space quotas are allocated separately based on institutional priorities and/or project funding.
 

1. Personal File Backup (My Documents) how

Quota: 500 MB (My Documents + My Website)

You can back up files to your own My Documents folder on Homespace (replacing the older Rio system you may have used previously).  Regular back-up of important documents, browser bookmarks and other settings is recommended in case of a hardware problem with your computer.

2. Personal Webspace (My Website) how

Quota: 500 MB (My Website + My Documents)

Homespace replaces OISENet's (First Class) Home Page Folder.  If you created your own web pages and published documents online through OISENet in the past, the process is similar: simply drag the files you wish to publish onto Homespace's My Website folder. 

All users must comply with policy and guidelines for web publishing at the University of Toronto.

Students can create their own personal websites through UofT’s webspace offered through UTORweb.

3. File Sharing (My Shares or OISE Department Shares) how

Quota: 500 MB (or as designated to a unit, department and/or funded project)

Homespace provides a networked space where different groups can share files.  This is often simpler than using e-mail or conferences.  Anyone who is a member of a shared group can simply copy needed files to or from the shared space.  Typical file sharing groups include departments, units, centres, subgroups and projects.

If you are a member of a departmental group (which is either automatic, or by request through the supervisor of the group head), you can access (read only) and/or post files (read/write) to the folder under the OISE Department Shares folder.

Want to share files for a Research Project? This must be requested through an application process and all potential members must have a UTORid.  Once the shared folder is set up, it can be access under the My Shares folder on HomeSpace.

4. CMS File Storage and Management (My Shares>cmsfiles) how

Quota: 500 MB (or as designated to a unit, department and/or funded project)

If you are a group or department at OISE who have requested a website on OISE's Content Management System (OISEcms), HomeSpace is now the backend storage for all your site's files. 

Once files are copied to the correct folder, they'll be available online for you to link to or post to your site.  Linking is still done through the CMS's text editor and uploading of some files through the editor is still an option, but HomeSpace provides you an easy way to browse and manage your entire site's backend file structure quickly and easily - this includes renaming files and folders, deleting and batch uploading.

Only members of OISE (or UofT) can use this CMS-HomeSpace feature since UTORid's are necessary. External OISEcms contributors can still upload files through the web interface (the CMS's text editor).

 

  Who is eligible?

  • OISE Staff
  • OISE Faculty, Instructors & Researchers
  • OISE Students

External users without UTORid’s are not permitted to access HomeSpace or must acquire a guest UTORid account through their OISE Departmental or Project liaison. At this time, we are also unable to accommodate other users (e.g. non-OISE, faculty, or students and who are not involved in research projects hosted on HomeSpace).


  What is the cost for this service?

There is no cost associated with this service.
 
 

  How do I access this service?

  1. A valid UTORid (e.g. smithjoe). Get one.
  2. A HomeSpace Account (you can activate your account by visiting https://accounts.oise.utoronto.ca).
  3. Configuration instructions (see below).
  

  How do I request this service?

Requesting an Account

Normally, this self-serve process works instantly. However, in case of difficulties, please allow at least 4 business days to process your request manually.

  1. If you are a staff or faculty, simply point your web browser to our HomeSpace account activation service at https://accounts.oise.utoronto.ca. Log on with your UTORid username and password and your HomeSpace account should get activated automatically.
     
  2. If you are a faculty member who would like shared research space on HomeSpace, please refer to the Research Project Page.
     
  3. If you are staff or faculty requesting Institutional Webspace (OISEcms), HomeSpace is part of the application process.

 

  Installation & Configuration Instructions

1. If you are inside the OISE or ICS buildings and your computer is physically plugged into the network with a cable (e.g. desktop computer in your office):

Note: These instructions will only work if you are physically plugged into the OISE network with a cable. These instructions will not work if you're using the wireless network, even if you are in the OISE building! If you are using the wireless network, please see the section entitled "if you are using wireless..." below.

You may create a shortcut to HomeSpace on your Windows desktop by following the steps below. The desktop shortcut will allow you to quickly access all of your personal and shared files on HomeSpace.

  1. Activate your HomeSpace account by visiting https://accounts.oise.utoronto.ca and logging in with your UTORid and password.
  2. Right-click anywhere on your desktop.
  3. Select "New/Create Shortcut".
  4. Type in the following shortcut info \\Homespace2\
  5. Double-click on the new shortcut. If prompted, enter your UTORid credentials and click/check off "save" or "remember" my credentials options if available.

Mac users connect to HomeSpace shares by connecting to the address SMB://HomeSpace2/ using the "Go / Connect to Server" feature in the Finder.

If you require any assistance or have special requirements please request configuration assistance through the Client Care Portal.

2. If you are using wireless (including the U of T wireless) or are out of the OISE or ICS buildings (e.g. connecting from home):

This includes users in the OISE or ICS buildings using the wireless network.

  1. Activate your HomeSpace account by visiting https://accounts.oise.utoronto.ca and logging in with your UTORid and password.
  2. Follow the instructions specific to your type of computer (a PC with Windows or a Mac with OS X).

Warning!
If you are sharing your machine with anyone (e.g. at home or at work), we HIGHLY recommend that you DO NOT save the UTORid password as directed within the installation instructions.

 

Having Problems?
If you have an OISE computer and feel uncomfortable with the installation, you may request the installation and configuration through the Client Care Portal.  Please provide your computer's asset number with the request. OISE does not support personal computers.