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Graduate Students' Association
Graduate Students' Association

Conference Funding Assistance Program

 

The OISE Graduate Students' Association is pleased to be able to offer graduate students financial assistance for presenting a paper or leading a workshop at a conference.  The OISE GSA is the only student body in the University of Toronto that offers students this kind of financial assistance for presenting at conferences. 

Presenting at conferences is very important for your academic and professional career and it is also a great experience.  The GSA would like to support and encourage students to build their CV and gain this valuable experience by presenting at conferences.

Before you submit your GSA conference funding assistance application please review the eligibility and documentation guidelines.

Eligibility Requirements

All full-time and part-time graduate students registered at OISE are eligible to apply for the conference funding assistance program. 

Each student is limited to a maximum of $400 reimbursement per term (Fall, Spring, and Summer).

Conferences that take place at OISE or University of Toronto are not eligible for conference assistance through the GSA Conference Funding Assistance Program.

Application Deadline

Unlike other conference funding programs at the University of Toronto, the GSA does not require you obtain pre-approval prior to attending your conference. You must apply after having attended the conference.

The GSA must receive your completed application form and all required documentation no later than 30 days after the last day of the conference. The GSA regrets to inform students that we cannot accept documentation beyond this deadline.

Documentation Guidelines

A completed GSA Conference Funding Assistance Program Application consists of three documents: your completed and signed application form, attached documentation demonstrating proof of presentation, and attached documentation demonstrating proof of travel.

1: Completed and Signed Application Form

Please download the GSA Conference Funding Assistance Application. You may also pick-up a paper copy of the form from outside of the GSA Office (8-105).

Before completing the form, please note the following:

  • The form may be completed electronically or by hand.
  • All fields are required.
  • If you are unable to provide required information or documentation, you may attach a supplimentary one-page explanation and in kind documentation with your application.

2: Proof of Presentation

Please provide the following:

  • A photocopy (or print out, in the case of electronic conference booklets) of the front page of the conference booklet and the page that includes date and time of your presentation. Please highlight your presentation and name; please do not include the entire booklet.

3: Proof of Travel

Please provide one of the following:

  • Boarding passes showing travel to the city/region hosting the conference you attended; boarding passes must include your name and date of travel. Photocopies are acceptable.
  • Hotel check-out receipt that includes your name and shows balance paid.
  • Credit card or bank statement that indicates your name and the charges made in the location of your conference during the conference time period. Please highlight your name and the relevant charges.

N.B.: Unfortunately, the GSA regrets that it cannot accept travel itineraries as proof of travel (e.g. a receipt from Expedia, Travelocity, etc. for a flight/hotel), nor point-of-sale receipts (e.g. a receipt from a restaurant or gas station).

4: Proof of Student Status

  • A screenshot of your ROSI/ACORN home page as proof that you are currently registered as a student. Please do not submit your transcript or any page that contains confidential academic information or grades. We only require a screenshot of your ROSI/ACORN homepage with the "Registered" text.

 

Application Submission

You can drop off your completed GSA Conference Funding Assistance Program Application to our office (if no one is there please slide it under the door), or mail it to:

Graduate Students' Association
Ontario Institute for Studies in Education
University of Toronto
252 Bloor Street West,
Room 8-105, Toronto, Ontario
M5S 1V6 Canada

Unfortunately, due to the large number of applications that we receive we are unable to provide confirmation of receipt for each application.  If you are concerned about whether or not your application has been received by our office please feel free to contact us.

Please note that due to the nature of processing conferencing applications, conference applications take approximately 30 days to be processed. The Vice President Finance will email you when your cheque is ready for pick up. Thank you for your patience. 

Please note that due to ongoing issues with Canada Post, the GSA cannot guarantee the delivery time of cheques that are mailed out.

 

Anti-Harassment Statement

Discrimination and harassment are illegal practices under the Ontario Human Rights Code. OISE’s Graduate Students’ Association (GSA) is committed to ensuring that all members are free from harassment and discrimination. Executive members of the GSA have the right to refuse communication of its members if the Executive member feels threatened. Harassment and discrimination denies Executive members their right to fully participate in their role as student leaders. Any GSA member has the right to contact authorities in emergency situations and to report harassment to Human Resources and Community Safety offices. In order to ensure that all communication remains professional and respectful, please only email Executive members to their GSA email, not personal emails. 

 

Conference Funding Formula 

The GSA Conference Funding Assistance Program does not reimburse specific expenses incurred as part of your conference presentation or travel, rather it provides a grant to graduate students based on distance travelled from Toronto.

The following conference funding amounts were approved at the November 2016 GSA Council meeting to go into effect on January 1, 2017.

DISTANCE
0 - 50 
51 - 500 
501 - 999 
1000+  (but within North America, with the exception of Hawaii
Africa, Europe, Hawaii, Asia, Central America, South America
ROLE
Presenting
Presenting
Presenting
Presenting

 
Presenting

 
AMOUNT (Cdn $) 
75
135
230
250

 
400

 

Graduate Students' Conference Communication Board

 

Looking for partners for participating in academic conference? We have space for that!

On the GSA bulletin board, next to the GSA office on the 8th floor, we have designated space for posting messages in order to find conference partners for submitting panels, rideshares, hotel roommates, etc. You are invited to use this service to cooperate with colleagues and ease your conference costs.

Disclaimer: This billboard is designated for OISE graduate students to post messages to find conference partners. The GSA does not assume any responsibility for your decision to use this billboard and is not involved in screening posts, verifying their content, or providing any kind of service or assistance to students who make or respond to postings. You are strongly advised and encouraged to take measures to assure your safety.

 

Other Sources of Conference Funding:

 

 OISE Graduate Students' Conference Travel Program

The Dean's Office also provides funding for graduate students presenting at conferences. Please note that students must apply in advance of the conference and must submit their applications by the appropriate deadline date to be considered.

School of Graduate Studies Conference Grant

The School of Graduate Studies at the University of Toronto provides funding for graduate students presenting at conferences. Priority is given to students who are in the early stages of their academic career and who have not previously received an SGS Conference Grant while enrolled in their current program. Effective the Fall 2014 competition: SGS Conference Grants will be limited to one per graduate degree.

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