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OISE Associate Dean Research, International & Innovation Graduate Student Conference Travel Program 

This program provides support for OISE graduate students presenting at refereed academic conferences. Students can apply for funding prior to receiving confirmation that their conference submissions have been accepted. 

Please note that students are eligible for funding only once per year; students who receive funding in the fall cannot reapply in the spring, and students who receive funding in the spring cannot reapply the following fall.

Read the following information carefully to understand how to apply and whether you are eligible for this funding program. Please note that the requirements and process for this fund are different from those of the School of Graduate Students Conference Grant and the OISE Graduate Students' Union Conference Funding Assistance Program.

Application timeline 

For conferences from November 1, 2022-April 30, 2023:

Application period:
October (dates TBD)

Application deadline:
October 24

Results:
early November

Please note that you are ineligible to apply during this funding period if you received and claimed funds for a conference held between May 1, 2022-October 31, 2022.

For conferences from May 1, 2023-October 31, 2023:

Application period:
March 13-April 13

Application deadline:
April 13

Results:
early May

Please note that you are ineligble to apply during this funding period if you received and claimed funds for a conference held between November 1, 2022-April 30, 2023. 

 

Program Eligibility

You will receive funding if you apply and:

• Are registered in a graduate program at OISE both at the time of application and at the time of the conference.

• Are applying during the appropriate application period.

• Have applied to present on research related to your OISE program as an author on a poster, paper, or roundtable presentation at a refereed conference. Please note that conferences are refereed if presentations are selected for inclusion in the programme following a peer-review process. You may apply for funding even if you have not yet received confirmation that your conference submission has been accepted. Funding will be divided among authors if more than one student successfully applies for the same presentation. 

You may apply for funding for only one conference per year.

Please note that it is advisable to connect with your supervisor when applying for funding as their approval is required prior to reimbursement. After attending the conference, you must ask your supervisor to approve and sign your reimbursement claim in order to receive any awarded funds. Your supervisor’s signature shows that your presentation is related to your research and to your program of study. See “How to claim funding” below for details on what is required for reimbursement.

Funding and eligible expenses

Registration and membership fees are eligible for reimbursement for conferences attended online.

Expenses incurred when travelling to a conference, including conference registration fees, membership fees, transportation, and accommodation are eligible for reimbursement.

Awarded funding can only be used for the conference listed on your application.

You may apply for additional sources of funding. Funding may also be available from the School of Graduate Students Conference Grant and the OISE Graduate Students' Union Conference Funding Assistance Program.

If you were granted funding but are no longer a registered student on the date of your presentation you are not eligible to submit a reimbursement claim.

Award amounts vary depending on the number of eligible applications received and the funds available for distribution. See the section on "Past Funding Amounts," below, for information on the amount of funding available in past rounds of funding.

Attending conferences outside of Canada

You must follow the instructions and steps listed on the Safety Abroad Office website for completion of the Safety Abroad pre-departure requirements well in advance of your travel abroad.

These requirements include:  

How to apply

APPLY HERE

Submit an application through our online system during the specified application period (see application timelines, above). When you apply, a notification that your application has been received will be sent to the email address included on you ACORN profile. Please note that late applications will not be considered for funding.

Award decisions are final, and will be sent to you via email. Please check that email from oise.research@utoronto.ca has not been directed to your junk email folder.

The information requested on the application form is as follows:

  • ​Student name
  • Student number
  • Department
  • Degree
  • Current year in Program
  • Name of Supervisor/Advisor
  • Have you read and reviewed all information about this funding program posted on the website?
  • Is this a refereed conference? (Conferences are refereed if presentations are selected for inclusion in the programme following a peer-review process.) (Yes/No)
  • Indicate whether your attendance was/will be virtual or in-person.
  • Will attendance be virtual or in-person?
  • Name of Academic Conference
  • Are you the presenting author on a paper, poster and/or roundtable? (Yes/No)
  • Conference Location (City, Country)
  • Conference Start Date
  • Conference End Date
  • Conference website (url)
  • Title of paper/presentation
  • List authors in order (i.e. first author, second author)

Supervisor/Advisor Information

For the purposes of this travel grant, the supervisor/advisor identified on the application form can be a faculty member or instructor who is familiar with your current research and the suitability of the conference in relation to your research.

How to claim funding

You will be reimbursed for eligible expenses up to the maximum of the funds awarded to you.

Expense reimbursement forms along with original receipts and supporting documents must be submitted within 45 days of the last day of the conference, or within 45 days of receiving application results. After 45 days, your offer of funding expires and you will no longer be eligible to submit a claim. You must be a registered student at the time of the conference to be eligible to claim the funding.

To request reimbursement, submit the following documents by email to your department contact listed below:

  1. Completed Expense Reimbursement Form signed by you and approved by your supervisor. If this form is not accessible, please contact Lisa Smith at oise.research@utoronto.ca.
  2. Original receipts (note that for airfare, original boarding passes are required.)
  3. Proof of conference attendance which includes your name, the title of your paper, the date of your presentation, and the name of the conference. (e.g., a copy of the conference program or a website printout).

Please note:

  • If you have paid by credit card, submit a credit card statement that includes the name of the cardholder and the last four digits of the credit card number. For privacy reasons, please block out any charges on your statement that are unrelated to your reimbursement claim.
  • If you have incurred expenses in a foreign currency, you will be reimbursed according to the exchange rate on your credit card or bank statement. If you do not have a credit/bank statement, your department business officer will determine the appropriate conversion rate.

Past funding amounts

This chart shows the amount of funding distributed in past application rounds. All eligible applications were funded.

Application period

Number of applications submitted

Number of applications funded

Total amount of funding awarded

Spring 2017

54

41

$26,600

Fall 2017

64

50

$37,300

Spring 2018

75

70

$35,700

Fall 2018

48

42

$31,100

Spring 2019

113

105

$40,900

Fall 2019

92

71

$35,300

Summer 2022 70 67 $47, 700

Contact

Questions about the application criteria or process?

Lisa Smith, room 12-136
416-978-1117, oise.research@utoronto.ca

Technical issues with the application system?

Contact Education Commons for support.

Submitting an expense reimbursement?

Applied Psychology and Human Development (APHD)
Ruby Han, room 9-192
416 978-0925, ruby.han@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Curriculum, Teaching and Learning (CTL)
Louise Schuch, room 11-146
416-978-0059, louise.schuch@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Leadership, Higher and Adult Education (LHAE)
Faizal Baksh
416 978-1201, faizal.baksh@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Social Justice Education (SJE)
Varun Malik, Room 12-270
416-978-0500, va.malik@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6