The Teaching Assistantship (TA) Posting System Instructions

Submitting a new job posting

To post a TA job as a Supervisor, go to the TA Posting System website.

On the Jobs tab, click on " + Add New Posting" and ensure that the year indicated it the appropriate year of the assignment.
A new window will open.
Answer the questions "What is your overall Graduate Program Responsibiity" and "Reasons for requesting a TA" in the text boxes below each question.
Under "Unit:", choose the appropriate unit
Under "Supervisor", choose your name. The Supervisor here indicates the person who will go through the hiring process (i.e., review application, possibly interview, make final ranking decisions)
Under "Course Number and Title:" select the course in which the TA will be working. If the course is not listed or the TA will be working in multiple courses, select the blank field (at the top of the list) and use the next field "Course Option:"
If you will be using "Course Option:", list the course number and title for the position. (For example, "ABC123H Psychological Foundations").
Under "Per Course Enrolment (estimated):", indicate the number of students in the class.
Under "Number of Positions:", indicate the number of positions
Under "Dates of Appointment:", indicate Sept 1 YYYY - Dec 31 YYYY for the Fall term, Jan 1 YYYY - April 30 YYYY for the Winter term, and Sept 1 YYYY - April 30 YYYY for a Full Year.
Under "Delivery Mode:", select Face-to-face.
Under "Duties may include:", list the duties for which the student will be responsible. These are typically the duties that are listed (in more detail) on the DDAH form.
Under "Qualifications (Special Skills, Interests, Experiences expected):", list the qualifications of the applicant.
Click on "Preview Job Posting"
Review the details of your job. If you are satisfied with the job posting, click on "Save Job Posting".
If you want to edit it more, click on "Edit Job Posting", make your changes and then "Preview Job Posting" again.

Reposting a job posting from a previous session

To repost a TA job, go to the TA Posting System website.

On the Jobs tab, select the year that your job was previously posted
Click on the repost icon (arrow) on the right under "Actions"
Review and edit any information as needed
Click on "Preview Job Posting"
Review the job posting
Click on "Save Job Posting"

This will create a new job posting.

Editing a job posting (not for editing old jobs from previous sessions)

If you want to repost a previous job posting to the current session, do not use the "Edit" feature. Please refer to instructions for "Reposting a job posting from a previous session".

To edit a TA job, go to the TA Posting System website.

On the Jobs tab, click on the edit icon (square with a pencil) on the right under "Actions"
Review and edit any information as needed
Click on "Preview Job Posting"
Review the job posting
Click on "Save Job Posting"

Deleting a job posting

To delete a TA job, go to the TA Posting System website.

On the Jobs tab, click on the delete icon (red x) on the right under "Actions"
Another pop up screen will appear to confirm that you want to permanently, click "OK"

Reviewing applications

To view the list of applicants, go to the TA Posting System website.

On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
A list of the applicants will appear below the assignment line
Click on the Student Name to open their cover letter
Click on "Download Resume" to download their resume
Review all applicants

Ranking applications

Once you have reviewed all the applications and are ready to rank them, go to the TA Posting System website.

On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
A list of the applicants will appear below the assignment line
Under "Rank", click on the drop down menu. Initially the drop down menu will only include three options: "Not Ranked"; "Not Qualified"; and "1"
Select the most qualified person for the assignment and mark them as "1". Once you rank the first applicant, more numbers will appear in the drop down menu.
Select the next qualified person as "2", and so on.
Select any person that is not qualified as "Not Qualified".
The system will automatically resort the list from the most to least qualified.

Please note: You only need to rank applications for jobs that were "Posted"

How to draft and sign DDAH form:

For each of your teaching assistant(s), choose Edit under DDAH. This will open Page 1 of the DDAH form in the current screen. You may have to wait a few seconds for it to load.
On Page 1, select the tasks that will be included in the duties for the job. This is not an exhaustive list. You will have the opportunity to add other duties on Page 2 of the form.
Click on Save and Go to Next Page
The tasks that you selected on Page 1 will appear under the appropriate section on Page 2. For the Contact and Marking/Grading sections, add a text box by clicking on + Add Custom Duty and/or Detail to include more detail. For example, if you selected Office hours, specify the #hours/week X #weeks in the text box. You only need to indicate the number of hours once in the "Preliminary # of hours" column.
You can also include additional duties that were not included in the list on Page 1 by clicking on + Add Custom Duty and/or Detail. For each additional duty/task indicate the number of hours you anticipate that the teaching assistant will need to complete that duty/task under the Preliminary # of hours column.
The total number of hours will be automatically calculated at the bottom of the Preliminary # of hours column. Verify that the total number of hours is equal to the number of hours of the assignment.
To sign the DDAH form, click on the checkbox next to Supervisor Signature:
Click on the Save DDAH Form button.
You can verify if the form was saved by going back to the list of your teaching assistantship supervisions and clicking on Edit again. The information you inputted into the form should re-appear. You may edit the information but be sure to click on the Save DDAH Form button to save your changes.