Receiving Your Funding

Scholarships from Federal Granting Agencies (SSHRC and NSERC) or Provincial awards, such as the Ontario Graduate Scholarship (OGS) are processed through ACORN by the School of Graduate Studies (SGS). Payments are typically made in three sessional installments (September, January, and May). September payments are typically disbursed directly to the student. January and May installments will be applied to outstanding fees, with any remaining funds disbursed to the student.

Students who have entered their Canadian bank account information on ACORN under Finances – Financial Accounts – Direct Deposit, will have their refund payments transferred directly to their bank account (within 2-3 business days).  This is the fastest and most accurate refund payment method. Students who do not have their Canadian bank account information on ACORN will be issued a cheque, sent to their mailing address on ACORN (within 4-6 weeks).

Students who receive major awards such as SSHRC, OGS, and Vanier are expected to request that their award activation commences in September.

Questions?

If you have questions about SSHRC, NSERC or OGS payments, please contact SGS at graduate.awards@utoronto.ca

OISE Fellowships are processed through ACORN by the OISE Graduate Funding Office. The fellowship will be applied to outstanding fees, with any remaining funds disbursed to the student in two equal instalments (September and January).

Students who have enter their Canadian bank account information on ACORN under Finances – Financial Accounts – Direct Deposit, will have their refund payments transferred directly to their bank account (within 2-3 business days).  This is the fastest and most accurate refund payment method. Students who do not have their Canadian bank account information on ACORN will be issued a cheque, sent to their mailing address on ACORN (within 4-6 weeks).

Questions?

If you have questions about OISE Fellowships payments, please contact oise.gradfinasst@utoronto.ca

Research Fellowships are processed through the Human Resource Information System (HRIS) by the department Business Officer. Payments are made in equal monthly installments disbursed through direct deposit to your bank account. Please note: monthly payments are paid out as T4A fellowship income and are not subject to taxes. Student must have a valid Canadian bank account.

Payments will be processed once you have submitted a Void cheque from a Canadian Banking Institution to your department business officer. If you cannot provide a void cheque, you must complete and submit a Pre-Authorization Payment or Deposit Form. These forms are provided by your bank. Note: Students must have a valid Canadian bank account.

Questions?

If you have questions about Research Fellowship payments, please contact your department business officer.

Graduate Assistantships (GA) and Teaching Assistantships (TA) payroll is processed through the Human Resource Information System (HRIS) by the OISE Graduate Funding office. Payments are made in equal monthly installments disbursed through direct deposit to your bank account. Please note: monthly payments are paid out as T4 income and subject to applicable taxes and Union dues. Students must have a valid Canadian bank account.

Payments will be processed once you are set up on the HRIS payroll system.

Getting on the payroll system

You must provide OISE Funding Office with the documentation listed below. Once completed, all documents must be submitted to the Graduate Funding office via Sharepoint.  Please email the office for the specialized link.

1. The Graduate Assistant & Teaching Assistant Payroll Set-up Checklist. (Please download the form and open with Adobe Acrobat to access the fillable form fields.)

2. Provincial Tax Credit Form complete, signed and dated. 

3. Federal Tax Credit Form complete, signed and dated.  

4. Payroll Bank Authorization Form for Direct Deposit.

5. Void cheque from a Canadian Banking Institution. If you cannot provide a void cheque, you must complete and submit a Pre-Authorization Payment or Deposit Form. These forms are provided by your bank. Note: Students must have a valid Canadian bank account.

6. Copy of your Study Permit (for International Students Only). To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website.

7. Social Insurance Number (SIN) card/letter for verification*. If you do not have or lost your card/letter, you will need to apply for one and submit proof of having applied. Once you receive your card/letter, please arrange an appointment for verification of your original card/letter.

*Information for international students - To apply for a SIN card/letter, you will need 1) a copy of your Student Authorization; and 2) a letter of employment. You can obtain a letter of employment by e-mailing oise.gradfinasst@utoronto.ca. Please note: if your SIN and/or Visa expires during the academic year, your payments will stop until you provide the HR Office with new documentation.

To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website.

Changes to your Payroll Forms

If you are currently set up on payroll as a graduate  assistant or teaching assistant and wish to make changes to your payroll information (i.e. change to banking information, Provincial or Federal tax forms, etc.), please complete the Returning GA & TA Information Change form (Please download the form and open with Adobe Acrobat to access the fillable form fields.)Once completed, the form, along with the supporting documents must be submitted to the Graduate Funding Office.  Please email the office for further directions.

Paystubs

Payroll documentation will be available online through the University’s Employee Self-Service System (ESS). This includes electronic delivery of your pay statement, tax documentation (i.e. T4), and other payroll documentation as made available from time to time. You can print copies of these documents directly from ESS.

Questions?

If you have questions about GA, or TA payments, please refer to the Frequently Asked Questions or contact oise.gradfinasst@utoronto.ca