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Newly Admitted Students
 

Satisfying Conditions of Admission

Very often there are conditions attached to an offer of admission. Read your offer letter carefully. All conditions of admission must be satisfied prior to any registration activity, including course selection, attendance in classes, and tuition fee payment.

Note the University of Toronto student record system (aka ACORN/ROSI) will correctly show a “Financially Cancelled” (FINCA) registration status for a conditional offer of admission. When all conditions are satisfied, an “Invitation to Register” (INVIT) status will show.

A valid University of Toronto student card (known as a TCard) will not be issued if a condition attached to an offer of admission is not yet satisfied (a valid TCard provides access to University services including library privileges and athletic facilities).

All documentation pertaining to a condition of admission must be forwarded and specifically directed to the OISE Office of the Registrar and Student Services. All documentation must be official. Official documents are documents received in the Office of the Registrar and Student Services in a sealed envelope, signed/stamped by the issuing institution. Faxed documents or documents received electronically cannot be considered official.

Official documentation must be provided to:
OISE Office of the Registrar and Student Services, Admissions Unit
252 Bloor Street West, Room 8-225
Toronto, ON M5S 1V6

It is your responsibility to ensure all conditions of admission are satisfied as soon as possible. At the latest, appropriate documentation must be received by us a minimum of two weeks prior to registration. Thoughtfully consider this deadline when making necessary arrangements. For example, if you must submit a Qualifying Research Paper (QRP) it is essential adequate time is allowed for evaluation and administrative processing.

SESSION REGISTRATION DEADLINE LATEST DATE TO SUBMIT DOCUMENTS
Fall 2017 September 15, 2017 September 1, 2017
Winter 2018 January 12, 2018 December 20, 2017


When all conditions of admission have been cleared, you will be sent an All Conditions Satisfied letter. You may then proceed to register in your program.

The following examples provide an explanation of how to satisfy some common conditions of admission. If a condition on your offer letter is not included in the examples below and you are unsure how to satisfy it, contact the Office of the Registrar and Student Services, Admissions Unit.

Completion of your current program with a specific average and confirmation of degree conferred.
Save yourself time and expense and frustration – ensure official documentation includes all the necessary information required to clear this condition of admission. Two elements must be satisfied:

  • proof you have obtained the specified average
  • proof you have received your degree

You must arrange to have a final official transcript forwarded to us once you have completed your course work and received your degree. If the transcript is forwarded before it has been updated to indicate conferral of degree, the second part of your condition will not be satisfied. You will then be required to arrange for another or present your original diploma to us. Typically degree conferral shows on a transcript only after the applicable convocation ceremony.

If you complete program requirements but will not receive your degree until after your OISE program commences – such as finishing-up in summer and convocating in November – you must arrange to have two documents forwarded to us:

  • an official transcript indicating final academic standing
  • an official statement from your Registrar’s Office stating all degree requirements have been completed, you are eligible to graduate, and the expected date on which the degree will be conferred

Are you a current University of Toronto student? If so, you do not need to submit an official University of Toronto transcript to show degree completion. Instead, provide written notification to the OISE Office of the Registrar and Student Services, Admissions Unit when your current degree is complete and conferred.

Does your offer of admission to the Master of Teaching in Teaching program specify your Teaching Subject(s)? The Junior/Intermediate concentration requires one Teaching Subject, and the Intermediate/Senior concentration requires two Teaching Subjects (review Teaching Subjects and prerequisites). At the time of application prerequisites were evaluated based on completed courses and/or courses documented in-progress (i.e. transcript). To ensure necessary prerequisites are fully satisfied, all courses in-progress at the time of application must be successfully completed. Applicable in-progress courses may be part of a degree program (bachelor’s, master’s) or non-degree study. If all in-progress courses are not completed your offer of admission to the Master of Teaching in Teaching program may be revised or cancelled. 

Are you admitted to a PhD and currently completing an MA at the University of Toronto? Students in an MA degree program at the University of Toronto who have been offered admission to a PhD degree program conditional on completion of the master's program may be dual registrants for one session in both degree programs under specified circumstances. Refer to the SGS Calendar for detailed information. A request for dual registration status must be submitted in writing to the Office of the Registrar and Student Services, Registration Unit and is subject to approval.

Provide an official copy of an academic record.
An official transcript of your academic record from each and every postsecondary institution you have attended must be part of your student file. Official documents are documents received in the Office of the Registrar and Student Services in a sealed envelope, signed/stamped by the issuing institution. Make arrangements to provide us with the relevant official academic record. For an offer of admission to the Master of Teaching in Teaching program, an updated official transcript may be required to ensure necessary Teaching Subject course prerequisites are fully satisfied (and if all courses in-progress at the time of application are not completed an offer may be revised or cancelled). 

Presentation of your original bachelor’s and/or master’s diplomas.
This condition requires you to visit our office in person. If you cannot be in Toronto, you may designate a trusted individual who can show documents to us on your behalf. Whether you or a designate, we recommend bringing along the offer of admission letter for easy reference.

Do not mail or courier important original documents.

When presented we’ll review the documents and retain a copy in your file. If an English language translation is a necessary part of this condition it will be specified on your offer of admission letter. Note for credentials awarded by universities in China (after 1992) we expect to review two documents: Degree Certificate and Graduation Certificate.

Satisfactory completion of a Qualifying Research Paper (QRP) or submission of your master’s paper/thesis.
Learn about the QRP requirement in our Guidelines for the QRP Information Sheet. The department to which you have been admitted reviews and evaluates your QRP or master’s paper/thesis. Processes (including specific criteria and timelines) vary across departments and programs; visit the relevant program website for detailed information. You must submit the paper directly to the department (for example to your Faculty Advisor) not to the Office of the Registrar and Student Services. The department will communicate the outcome of their assessment to us.

Provide official documentation of either the completion of, or withdrawal from, your current program.
Generally, students are not permitted to undertake two programs of study simultaneously. Make arrangements to provide us with an official letter (generated by a Registrar’s Office) verifying completion of the relevant program or permanent withdrawal from the relevant program.

Satisfactory completion of the OISE French Language Proficiency Test.
For those accepted to the Master of Teaching in Teaching program with French as a Second Language Teaching Subject, your offer of admission is conditional upon satisfactory completion of the OISE Proficiency Test in French. This is a test developed by OISE to ensure that teacher candidates intending to teach French have the necessary language proficiency to be successful. The OISE Continuing Education Office acts as the test provider and presently this is the only acceptable test. To obtain detailed information, review scheduled test dates and registration deadlines, and to register for the test, go to OISE Proficiency Test in French and International Languages (OPTFIL).

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