2012-2013 Fall/Winter Registration and Fee FAQS

- view your account on ROSI to determine the amount due

- make payment through a financial institution

Note that you must be registered by the deadline of September 14 (or by January 11 if registering in the Winter Session only). In extenuating circumstances, permission may be granted for late registration. If approved, a late registration fee will be charged to all students who are not registered by September 14 (or by January 11 if registering in the Winter Session only). It is recommended that fees be paid by August 31 to ensure you are registered by September 14. (Students registering in the Winter Session only should pay fees by December 17 to ensure they are registered by January 11.) The late registration fee is $44 plus $5 for each additional day beyond the registration deadline, to a maximum of $94.

Invoices are not mailed to students. You are required to read the information on the Office of Student Accounts’ website (www.fees.utoronto.ca) and view your account on the Student Web Service (ROSI). Your account can be viewed in two different ways. Invoice format groups the charges assessed and any payments or credits. Detailed transactions is very detailed. It lists all transactions posted to your account in chronological order.

Fees may be paid on-line, by telephone, at a bank machine, or at a teller. If you are paying at a bank machine or teller, you will need to print a copy of your account in invoice format to take to the bank.

If you are registering for the Fall Session but your account does not show Fall Session tuition fees, contact your Liaison Officer in the OISE Registrar’s Office (see Whom do I Contact, at the end of this document).

Students are expected to monitor their fee account on the Student Web Service (www.rosi.utoronto.ca) and make payments as necessary. Additional information about tuition fees is available at www.fees.utoronto.ca.

Students who are paying fees from outside Canada may forward payment by certified cheque or money order (payable to the University of Toronto) in Canadian funds directly to the Student Accounts Office, University of Toronto, 215 Huron Street, Toronto, Canada, M5S 1A2. Be sure to include your name and student number.

Fees must be paid by August 31 to ensure you do not lose T2202A education credit for attendance as permitted for income tax purposes. Changes to full‑time/part-time status should be requested in writing and submitted to the OISE Registrar’s Office, Graduate Studies Unit by August 31; changes to full‑time/part-time status cannot be made retroactively. Restrictions may apply.

Every effort is made to ensure that your ROSI account is correct. However, if any discrepancies occur, you will be notified and your account will be adjusted accordingly.

Payment of fees constitutes registration and an agreement to abide by the rules and regulations of the University of Toronto, School of Graduate Studies, and the Ontario Institute for Studies in Education of the University of Toronto.

NOTE:

Students continuing in the same degree: If you are not required to register and do not intend to do so, advise your Liaison Officer (see Whom do I Contact at the end of this document).

Students beginning a new degree: If you are not beginning your program in the session indicated on your Offer of Admission, you must make a written request to change your start date. Your request should be submitted to the OISE Registrar’s Office, Graduate Studies Unit.

2. What is the recommended date for payment of fees?

August 31, 2012    for Fall Session and full year registration
  December 17, 2012    for Winter Session only registration

3. Do I have to pay now for the full year?

If you will be registering for both the Fall and Winter Sessions, you must pay at least the minimum payment indicated on your account. Students who register in September are charged fees for the full year. Service charges are based on the total fee for the full year, and are calculated on all outstanding balances after November 15. If you withdraw during the Fall Session and were enrolled in a full-year course, your rebate will be based on a full year registration (see Refund Schedule at www.fees.utoronto.ca).

4. What happens if I do not register by the deadline?

If you do not register by the deadline, all courses in which you have enrolled for both the Fall and Winter Sessions will be removed from your record and your invitation to register will be cancelled. Course credit will not be given if you do not register. Also, students who do not register by the deadline will not receive full education credit for attendance as permitted for income tax purposes by Revenue Canada.

In extenuating circumstances, a request may be considered for late registration. If approved, a late fee will be charged in the amount of $44 plus $5 for each day beyond the registration deadline to a maximum of $94.

5. How do I arrange Fee Payment Deferral or Third Party Billing?

If you receive a Graduate Assistantship, a Teaching Assistantship or an external award greater than the required minimum first payment, you may have your fee payment temporarily deferred. Please refer to Graduate Student Funding Information. If your fees have been deferred on the basis of any award, service charges on any outstanding balance will not be charged until April.

Fee deferrals, based on OSAP, are now completed on ROSI. Login to ROSI and choose Financial Accounts. Scroll down and click on the link for OSAP/Gov't deferral. If you receive an error message while attempting the deferral, drop into the OISE Student Services Office (8th Floor) with your OSAP Notice of Assessment and complete a Tuition Fee Deferral form. If you have not yet received your OSAP Notice of Assessment but would like to defer your fees (and have already applied to OSAP), you can visit Admissions & Awards (172 St. George St.) and request authorization of a Tuition Fee Deferral form. You can then bring this form to the OISE Student Services Office for processing.

If your fees are going to be paid by a non-University of Toronto source which requires a bill from the University, attach third party authorization and return a ROSI print-out of your Fee Invoice to the Office of Student Accounts, University of Toronto, 215 Huron Street, Toronto, Ontario, Canada, M5S 1A2. If a third party is paying your fees, it is your responsibility to ensure they know the requirements.

6. If I withdraw from the session, will all fees be cancelled?

Withdrawal from courses and programs without academic penalty does not necessarily result in a refund. The date on which the OISE Registrar's Office, Graduate Studies Unit receives written notification of withdrawal from the session is the date used in determining the fee charges for the session/year, if any. The Refund Schedule can be found at www.fees.utoronto.ca. Please note it applies to both full-time and part-time students. A minimum charge in respect of academic fees will be assessed to any student who withdraws on or after the published date for the first day of classes for the Fall and Winter Sessions. The minimum charge is $235 for withdrawals on or after September 10 for full year and Fall Session only courses, and January 7 for Winter Session only courses.

If you are entitled to a refund, you can request payment by contacting Student Accounts at info.studentaccount@utoronto.ca. Be sure to include your student number.

If you receive a refund payment that you think is incorrect, don’t throw the cheque away or write on the cheque. Instead, contact Student Accounts at info.studentaccount@utoronto.ca for instructions.

7. May I request a Leave of Absence if I need to ‘stop out’ of my program?

Students who are required to maintain continuous registration may request a Leave of Absence for the birth or adoption of a child or on the grounds of health problems or personal circumstances that make it temporarily impossible to continue in the program. A Leave of Absence may be requested for a maximum of one year. (Leave of Absence Request Form).

8. I am an International student. Is the University’s health insurance compulsory?

The University Health Insurance Plan (UHIP) is compulsory for all international students as well as recent Permanent Residents and returning Canadian Citizens who are in their 3 month OHIP wait period. UHIP has been designed to meet the needs of international students and provides coverage comparable to the provincial health insurance plan.

The cost of insurance is $684.00 per year for a single student, and this premium will be added to your Fees account. Coverage is from September 1, 2012 to August 31, 2013. You must enrol your dependents within 30 days of their arrival in Canada or a $500.00 late application fee will apply. Please contact the UHIP office at 416-978-0290 to find out how much the UHIP premium will be for your dependents as there are several variables that will determine the correct amount (date of arrival in Canada, number of eligible dependents, etc.) To enrol yourself and your dependents in this plan, take a fee remittance receipt and valid student card to the UHIP office in the Centre for International Experience. New students must also show their passport to validate their date of arrival. Visit the website at www.cie.utoronto.ca for detailed information.

International students who have been exempted from UHIP must request this exemption every year at the UHIP office. The exemption does not automatically carry forward.

International students who have been exempted from paying the international student tuition fee must still pay the UHIP premium of $684.00.

For more information about coverage, visit the UHIP website at www.uhip.ca. Visit the website of the Centre for International Experience at www.isc.utoronto.ca or contact the University's UHIP office at 33 St. George St. on the St. George campus; email uhip.information@utoronto.ca; telephone 416 978-0290.

9. Am I required to maintain my registration and pay fees if I am not taking courses?

The Master’s and Ed.D. programs have a specified “program length” or minimum period of registration. Upon completion of this time period, students must maintain their registration (“continuity of registration”) until all outstanding degree requirements are completed and must pay the designated fee as follows. (Exception: Option IV (coursework only) M.Ed. students register only for the sessions in which they are taking courses).

- most Ed.D. programs may be commenced on a part-time basis. However, all Ed.D. students must undertake a minimum of one year of full-time study, and must maintain full-time registration thereafter

- all Master’s students whose last registration in a Fall/Winter Session was on a part-time basis and who have begun their last required course must maintain continuous registration, either part-time or full-time

- all Master’s students whose last registration in a Fall/Winter Session was on a full-time basis and who have either begun their last required course or have completed the “program length”, whichever comes first, must maintain full-time registration thereafter (see below for “program length”):

• 6 and 8 half-course M.A. program length = 1 academic year

• 10 half-course M.A. program length = 1.5 academic years

• 12 half-course M.A. program length = 2 academic years

• M.Ed. program length = 1.5 academic years

- all Ph.D. students must maintain continuous full-time registration (Exception: students in the flexible-time Ph.D. may request part-time registration after completion of the 4-year full-time requirement)

10. How do I get my Student/Library Card (called the TCard)?

TCards are available to new students only; returning students continue to use their current card. TCards will be available from the TCard Office, Robarts Research Library, 2nd Floor, Room 2054A, North Lobby, 130 St. George St., Toronto. Please visit the website at www.utoronto.ca/tcard/ for hours of operation and for further information.

You will be required to provide two pieces of identification: 1) photo ID such as a passport or driver’s licence; and 2) your Offer of Admission letter from the University which bears your name and student number. Part-time students beginning their program of study in off-campus courses should contact Pat Serafini in the OISE Library at pserafini@oise.utoronto.ca or phone (416-978-1903), or Fax (416-926-4745) concerning receipt of their student I.D. card.

11. Am I required to have a university email account?

All students are required to have a university-issued email account as the university will be communicating with you through email.

More information can be found at www.oise.utoronto.ca/ec.

For information about the Policy on Official Correspondence with Students, see http://www.governingcouncil.utoronto.ca/policies/studentemail.htm.

12. What am I able to do on ROSI?

• add and drop courses

• change your PIN

• update personal information (telephone number, email, address, etc.)

• check fees account balance and details

• print your fees account in invoice format

• request a transcript

• view grades

For more information, visit the website at www.rosi.utoronto.ca.

13. How do I notify you of address changes?

Changes should be made on the Student Web Service (www.rosi.utoronto.ca). If you do not have access to the Web, you may either submit an Address Change Form available from the OISE Registrar's Office, or write to the OISE Registrar’s Office. Also, ensure that your university-issued email address is kept up-to-date on your ROSI record as we will be communicating with you through email.

14. Whom do I notify if my immigration status changes?

Notify the OISE Registrar’s Office, Graduate Studies Unit of any changes as soon as they are in effect. Such changes may have fee implications.

15. Am I eligible for a Go Transit Discount?

Full-time students are eligible for a discount if they require transportation to and from campus on the Go Transit System. Applications are available from the OISE Registrar’s Office, Graduate Studies Unit.

16. Where can I find information about preparing and submitting my thesis?

The Guidelines for Theses and Doctoral Final Oral Exams (found at this website) provides information you need to know. Also, Master's students will find information and applicable forms in the Thesis Submission Package to be obtained from the OISE Registrar's Office.

17. If my Final Oral Exam will be held this year, do I have to register for the full year?

If you expect to have your Final Oral Examination in the 2012-2013 academic year, the academic fee will be pro-rated based on a 12-month academic year (i.e., you are required to pay for the number of months in which you will register including the month in which the final unbound thesis is submitted to the OISE Registrar’s Office, Graduate Studies Unit.) This fee is calculated beginning on the 16th of each month. (Exception: part-time flexible-time Ph.D. students and reinstated students are not eligible for the pro-rated fee.)

For example:

If you complete between:	You are required to pay:
September 16 and October 15	1 month academic fee + 1 session incidental fee
October 16 and November 15	2 months academic fee + 1 session incidental fee

Incidental fees are charged on a sessional basis (i.e., students finishing by January 15 pay a one-session incidental fee, those finishing between January 16 and August 31 pay a two-session incidental fee).

Students will be billed the annual fee, and may choose to pay either the full fee or the pro-rated fee. A monthly service charge will be applied on unpaid fees beginning November 15, but will be adjusted upon submission of the final unbound thesis.

18. How do I advise the Registrar's Office of my intent to graduate? What are the deadlines?

Master's students are required to submit an Application to Graduate to the OISE Registrar's Office by the following dates:

July 15 - if completing in the Summer Session (November graduation)

October 15 - if completing in the Fall Session (March or June graduation)

March 15 - if completing in the Winter Session (June graduation)

Master’s students (non-thesis option): if completing in the Fall Session, the OISE Registrar’s Office, Graduate Studies Unit must receive by January 17, all grades and, if applicable, notification of the satisfactory completion of the major research paper or comprehensive examination. If completing in the Winter Session, the deadline is April 19.

Master’s students (thesis option): if completing in the Fall Session, the OISE Registrar’s Office, Graduate Studies Unit must receive by January 17, the recommendation from your Department indicating that you have completed all degree requirements, as well as all applicable forms. Also, by that date, your thesis must be submitted electronically through T-Space (see the OISE Guidelines for Theses and Orals and www.sgs.utoronto.ca/informationfor/students/finish/final/etd.htm for information about electronic submission). If completing in the Winter Session, the deadline is April 19.

Further information about deadlines is available at Important Dates.

Doctoral students are not required to apply to graduate.

19. I am a Master’s student. Will I have to pay a Balance Degree Fee when I graduate?

Master’s students are required to pay a minimum degree fee determined by the length of program to which they were admitted. The "Balance Degree Fee" is assessed at the end of a Master’s program and, if the total academic fee paid to date is less than the minimum degree fee, you will receive an invoice for the difference. Detailed information is available at this website (see Important M.Ed. Degree Fee Information or Important M.A. Degree Fee Information).

20. Whom do I contact if I have other questions?

Communication with your faculty advisor should be directed to the Department in which your program is located. Communication with the OISE Registrar's Office, Graduate Studies Unit regarding registrarial matters should be directed to the respective Liaison Officer listed below. Also, you will find various Request Forms and other information available at this website (www.oise.utoronto.ca/ro.).

Students whose last name begins with the letters:
A to F and all Visiting Students and all Special Students	Karen Williamson ka.williamson@utoronto.ca 416-978-1636
G to M	Linda Pereira linda.pereira@utoronto.ca 416-978-1657
N to Z	Ruth Rogers ruth.rogers@utoronto.ca 416-978-1654