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2017-2018 Fall/Winter Registration and Fee INFORMATION

   

What do you mean by Registration/How do I register?

What is the recommended date for payment of fees?

Do I have to pay now for the full year?

What happens if I do not register by the deadline?

How do I arrange Fee Payment Deferral or Third Party Billing?

If I withdraw from the session, will all fees be cancelled? Why do you always write about academic fees.

May I request a Leave of Absence if I need to ‘stop out’ of my program?

I am an International student.  Is the University’s health insurance compulsory?

Am I required to maintain my registration and pay fees if I am not taking courses?

How do I get my Student/Library Card (called the TCard)?

Am I required to have a university email account?

What am I able to do on ROSI?

How do I notify you of address changes?

Whom do I notify if my immigration status changes?

Am I eligible for a Go Transit Discount?

Where can I find information about preparing and submitting my thesis?

If my Final Oral Exam will be held this year, do I have to register for the full year?

How do I advise the Registrar's Office of my intent to graduate?  What are the deadlines? 

I am a Master’s student.  Will I have to pay a Balance of Degree Fee when I graduate?

Whom do I contact if I have other questions?

 

 

1.  What do you mean by Registration/How do I register?

Registration is how you indicate to us you wish to become a student and will abide by  the regulations.  You will have all the responsabilites and rights of a student. The method used to Register you is by payment of required fees, or deferral of fees based on one of several approved basis.  Payment of fees ( or on-line ROSI/ACORN deferral) constitutes registration and an agreement to abide by the rules and regulations of the University of Toronto, School of Graduate Studies, and the Ontario Institute for Studies in Education of the University of Toronto.

  1. view your invoice on ACORN or ROSI ( www.acorn.utoronto.ca ), where your minimum payment to register will be shown
  2. make payment by August 25th, to ensure you are registered by the deadline

Note that you must be registered by the deadline of September 15 (or by January 12 if registering for the Winter Session only).  In extenuating circumstances, permission may be granted for late registration.    It is recommended that fees be paid by August 25 to ensure you are registered by September 15.  (Students registering in the Winter Session only should pay fees by December 15 to ensure they are registered by January 9.)  The late registration fee is now a flat fee of $44


Fees can be paid in several ways, including now by credit card. Review the Registration Steps and Deadlines section on the fees.utoronto.ca website; the answers are there.

If you are registering for the Fall Session but your account does not show Fall Session tuition fees, contact your Registration Specialist in the OISE Registrar’s Office (see Whom do I Contact, at the end of this document). 

Students who are paying fees from outside Canada can find payment information in the Making a Fee Payment section of the fees.utoronto.ca website

 Changes to full‑time/part-time status should be requested in writing and submitted to the OISE Registrar’s Office, Graduate Studies Unit by August 29; changes to full‑time/part-time status cannot be made retroactively.  Restrictions may apply.

Every effort is made to ensure that your ROSI account is correct.  However, if any discrepancies occur, you will be notified and your account will be adjusted accordingly.

 

NOTE: 

Students continuing in the same degree:  If you are not required to register and do not intend to do so, advise your Registration Specialist (see Whom do I Contact at the end of this document). 

Students beginning a new degree:  If you are not beginning your program in the session indicated on your Offer of Admission, you must make a written request to change your start date.  Your request should be submitted to the OISE Registrar’s Office, Graduate Studies Unit.

 

2.  What is the recommended date for payment of fees?

  August 25, 2017    for Fall Session
 November 15, 2017    for Winter Session only registration

    
    
 

3.  Do I have to pay now for the full year?

no, You will still see fees that are billed on a sessional basis on your invoice, ie. The invoice total is a single amount for a full session, but you have the option of paying by term as indicated on the fees website.

 

4.  What happens if I do not register by the deadline?

If you do not register by the deadline, all courses in which you have enrolled for both the Fall and Winter Sessions will be removed from your record and your invitation to register will be cancelled.  Course credit will not be given if you do not register.  Also, students who do not register by the deadline will not receive full education credit for attendance as permitted for income tax purposes by Revenue Canada.

In extenuating circumstances, a request may be considered for late registration.  If approved, a late fee will be charged in the amount of $44, however your courses may be gone.

 

5.  How do I arrange Fee Payment Deferral or Third Party Billing?

refer to the Sponsored Billing section of Making Payments on the Fees website for details:  www.fees.utoronto.ca 

Note that it is your responsibility to ensure your sponsor knows the requirements.
 

6.  If I withdraw from the session, will all fees be cancelled?

NO,NO,NO Withdrawal from courses and programs without academic penalty does not necessarily result in a refund. The date on which the OISE Registrar's Office, Graduate Studies Unit receives written notification of withdrawal from the session is the date used in determining the fee charges for the session/year, if any.  The SGS Refund Schedule can be found on the fees website.  Please note it applies to both full-time and part-time students.  A minimum charge is in effect and different fees have different applicable dates.

Remeber that financial withdrawal dates are NOT academic withdrawal dates.
 

7.  May I request a Leave of Absence if I need to ‘stop out’ of my program?

Students who are required to maintain continuous registration may request a Leave of Absence for the birth or adoption of a child or on the grounds of health problems or personal circumstances that make it temporarily impossible to continue in the program.  A Leave of Absence may be requested for a maximum of one year.  (Leave of Absence Request Form). 

8.  I am an International student.  Is the University’s health insurance compulsory?

The University Health Insurance Plan (UHIP) is compulsory for all international students as well as recent Permanent Residents and returning Canadian Citizens who are in their 3 month OHIP wait period.  UHIP has been designed to meet the needs of international students and provides coverage comparable to the provincial health insurance plan. 

The cost of insurance is $684.00 per year for a single student, and this premium will be added to your Fees account.  Coverage is from September 1, 2015 to August 31, 2016. You must enrol your dependents within 30 days of their arrival in Canada or a late application fee will apply in the amount of $500.00 plus the premium retroactive to the first of the month in which your university session begins.  Please contact the UHIP office at 416-978-0290 to find out how much the UHIP premium will be for your dependents as there are several variables that will determine the correct amount (date of arrival in Canada, number of eligible dependents, etc.) 

For detailed information about enrolment, see http://cie.utoronto.ca/Coming/UHIP/UHIP-Enrolment.htm. 

International students who have been exempted from UHIP must request this exemption every year at the UHIP office.  The exemption does not automatically carry forward. 

International students who have been exempted from paying the international student tuition fee must still pay the UHIP premium of $684.00. 

For more information about coverage, visit the UHIP website at www.uhip.ca.  Visit the website of the Centre for International Experience at www.cie.utoronto.ca/ or contact the University's UHIP office at 33 St. George St. on the St. George campus; email uhip.information@utoronto.ca; telephone 416 978-0290.

 

9.  Am I required to maintain my registration and pay fees if I am not taking courses?

The Master’s and Ed.D. programs have a specified “program length” or period of registration. Upon completion of this time period, students must maintain their registration (“continuity of registration”) until all outstanding degree requirements are completed and must pay the designated fee as follows.  (Exception:  Option IV (coursework only) M.Ed. students register only for the sessions in which they are taking courses).  

- most Ed.D. programs may be commenced on a part-time basis.  However, all Ed.D. students must undertake a minimum of one year of full-time study, and must maintain full-time registration thereafter   

- all Master’s students whose last registration in a Fall/Winter Session was on a part-time basis and who have begun their last required course must maintain continuous registration, either part-time or full-time 

- all Master’s students whose last registration in a Fall/Winter Session was on a full-time basis and who have either begun their last required course or have completed the “program length”, whichever comes first, must maintain full-time registration thereafter.  For students who began their program in 2013 Summer Session or earlier, program lengths are as follows:

•     6 and 8 half-course M.A. program length = 1 academic year                

•     10 half-course M.A. program length = 1.5 academic years

•     12 half-course M.A. program length = 2 academic years                      

•     M.Ed. program length = 1.5 academic years

 

For new Master's students beginning in 2014-15, program lengths are as follows:

•     all M.A. = 2 academic years (Exception: Development Psych. & Ed = 1 year)

•     all M.Ed. = 1.5 academic years (Exception: Counsellng Psychology = 2 years)

 

-      all Ph.D. students must maintain continuous full-time registration (Exception:  students in the flexible-time Ph.D. may request part-time registration after completion of the 4-year full-time requirement)

 

10.  How do I get my Student/Library Card (called the TCard)?

TCards are available to new students only; returning students continue to use their current card.  TCards will be available from the TCard Office, Robarts Research Library, 2nd Floor, Room 2054A, North Lobby, 130 St. George St., Toronto.  Visit the website at tcard.utoronto.ca for hours of operation and for further information.   

You will be required to provide identification: both of Citizenship and Identity, the T-card office has no flexibility, review the required and acceptable documents you can present and bring them with you. No health cards!!  http://tcard.utoronto.ca/citizenship-documentation/

 

11.  Am I required to have a university email account?

All students are required to have a university-issued email account and to check that account regularly.  The university will be communicating with you through email. Once students have their TCard, they are also able to enable their UTORid, U of T email address, and access U of T WiFi.

More information can be found at www.oise.utoronto.ca/ec.  

For information about the Policy on Official Correspondence with Students, see  http://www.governingcouncil.utoronto.ca/policies/studentemail.htm

 

12.  What am I able to do on ROSI/ACORN?                                               

  • View, request, add, drop, or waitlist for courses
  • View personal timetable
  • View/Change address, telephone numbers, email, safety abroad address, and emergency contact information
  • View academic history, including final grades
  • Order transcripts
  • View your financial account information (invoices, account details, payments)
  • Defer payment of tuition (available to recipients of a funding commitment from the graduate unit and to students approved Ontario, Canada and some US government student loan– see note below)
  • Update direct deposit details
  • Print “Educational Credit” tax forms (T2202A)
  • Order convocation tickets
  • And more

For more information, visit the website at www.rosi.utoronto.ca or www.acorn.utoronto.ca (ACORN will soon replace ROSI-SWS as the student-facing online service at U of T, with a more convenient, personalized and guided online experience)

 

13.  How do I notify you of address changes?

Changes should be made on the Student Web Service (www.rosi.utoronto.ca).  If you do not have access to the Web, you may either submit an Address Change Form available from the OISE Registrar's Office, or write to the OISE Registrar’s Office.  Also, ensure that your university-issued email address is kept up-to-date on your ROSI record as we will be communicating with you through email. 

 

14.  Whom do I notify if my immigration status changes?

Notify the OISE Registrar’s Office, Graduate Studies Unit of any changes as soon as they are in effect.  Such changes may have fee implications. 

 

15.  Am I eligible for a Go Transit Discount?

Full-time students are eligible for a discount if they require transportation to and from campus on the Go Transit System. 

Registered full-time students at U of T can get their GO Student ID by bringing their TCard to the TCard Office on their campus.

16.  Where can I find information about preparing and submitting my thesis?

The Guidelines for Theses and Doctoral Final Oral Exams (found at this website) provides information you need to know.  Also, Master's students will find information and applicable forms in the Thesis Submission Package to be obtained from the OISE Registrar's Office.   

 

 17.  If my Final Oral Exam will be held this year, do I have to register for the full year? 

If you expect to have your Final Oral Examination in the 2014-2015 academic year, the academic fee will be pro-rated based on a 12-month academic year (i.e., you are required to pay for the number of months in which you will register including the month in which the final thesis is submitted electronically through T-Space.  This fee is calculated beginning on the 16th of each month.  (Exception:  part-time flexible-time Ph.D. students and reinstated students are not eligible for the pro-rated fee.)

 For example:

 

If you complete between: 

You are required to pay:

September 16 and October 15

1 month academic fee + 1 session incidental fee

October 16 and November 15

2 months academic fee + 1 session incidental fee

 

Incidental fees are charged on a sessional basis (i.e., students finishing by January 15 pay a one-session incidental fee; those finishing after January 15 pay a two-session incidental fee). 

Students will be billed the annual fee, and may choose to pay either the full fee, the minimum first payment (65% of the full fee), or the pro-rated fee based on the expected date of completion.  A monthly service charge will be applied on unpaid fees beginning November 15, but will be adjusted upon submission of the final thesis.

 

18. How do I advise the Registrar's Office of my intent to graduate?  What are the deadlines?   

Master's students are required to submit an Application to Graduate to the OISE Registrar's Office by the following dates: 

July 15 - if completing in the Summer Session (November graduation)

October 15 - if completing in the Fall Session (March or June graduation)

March 15 - if completing in the Winter Session (June graduation)

Master’s students (non-thesis option): if completing in the Fall Session, the OISE Registrar’s Office, Graduate Studies Unit must receive by January 17, all grades and, if applicable, notification of the satisfactory completion of the major research paper or comprehensive examination.  If completing in the Winter Session, the deadline is April 13.   

Master’s students (thesis option): if completing in the Fall Session, the OISE Registrar’s Office, Graduate Studies Unit must receive by January 17, the recommendation from your Department indicating that you have completed all degree requirements, as well as all applicable forms.  Also, by that date, your thesis must be submitted electronically (see www.sgs.utoronto.ca/informationfor/students/finish/final/etd.htm for information about electronic submission).  If completing in the Winter Session, the deadline is April 13.

Further information about deadlines is available at Important Dates.  

Doctoral students are not required to apply to graduate.    
 

19.  I am a Master’s student.  Will I have to pay a Balance Degree Fee when I graduate?

  • There is a minimum charge for each degree– referred to as the Degree Fee.
  • If, at the end of your program, the total amount of academic fees you paid is less than the minimum Degree Fee, you will be required to pay the outstanding balance.
  • Academic Fee is also called Tuition Fee and is also called Program Fee or Course Fee Detailed information is available at this website (see Important M.Ed. Degree Fee Information   or   Important M.A. Degree Fee Information).
  • Ignore incidental and ancillary fees in any degree fee calculations.

20.  Whom do I contact if I have other questions?

Communication with your faculty advisor should be directed to the Department in which your program is located.  Communication with the OISE Office of the Registrar and Student Services regarding registrarial matters should be directed to your respective Graduate Registration Specialist listed here.  Also, you will find various Request Forms and other information available at this website (www.oise.utoronto.ca/ro.).

 

 

   

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