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Vulnerable Sector Police Screening

 

    POLICE RECORDS CHECK

IMPORTANT INFORMATION FOR ALL TEACHER CANDIDATES

Vulnerable Sector Police Screening FAQs

Acceptable ID

Police Contacts:
   - Toronto Police Services
   - York Regional Police Services
   - Halton Regional Police Services
   - Durham Regional Police Services
   - Peel Regional Police Services
   - Ontario Provincial Police


Info for students in the Research Opportunities Program

 
VULNERABLE SECTOR POLICE SCREENING FAQs

 

  1. Why do I need a Vulnerable Sector Police Screening?
    As a Teacher Candidate at OISE, you will have periods of placement in schools that are a required part of your program and certification. Before permitting teacher candidates into a classroom, all schools require proof of a satisfactory Vulnerable Sector Police Screening. The screening will identify if you have a police record.

    It is then up to the individual school or school board to determine if the record is such that they would deny you entry to their school. Vulnerable Sector Police Screening is not a requirement of the University of Toronto, or OISE, but it is a requirement of the schools/school boards, and you will not be permitted into a school without it. You will never be asked to provide the University with the information from the police and the University will not obtain this information from any other source.

    NOTE 1:  Practicum placements no longer require a search under the Mental Health Act as part of your Vulnerable Sector Screening.

    NOTE 2: For Teacher Candidates in practicum in the Toronto District School Board (TDSB)
    ALL Teacher Candidates must have had their VSS verified by the TDSB Police Reference Check Office. If you need to speak to someone, please call the TDSB Police Reference Check Office at (416) 393-0759 for information. Teacher candidates should visit the TDSB PRC office at 17 Fairmeadow Ave., R. 107, Toronto, ON, M2P 1W6 to have their document verified. This MUST take place before your placement begins. If you already have an original of your vulnerable sector check you should follow the above instructions. If you do not yet have a vulnerable sector check or have lost your original, you must apply to the Toronto Police services.

     
  2. How do I get a Vulnerable Sector Police Screening?
    You must deal with the police service where you live and follow the procedures that they have in place. Some ask that you go directly to a police station, some have on-line forms, and some require that you get a signature from your institution (See the CONTACT LIST BELOW).

     
  3. How long does it take?
    It may take several weeks up to several months from the time you submit the request to the time you receive your report. You should expect delays, so you should begin the process as soon as possible.

    While there is no stated expiration date on the vulnerable sector police report, some school boards will not accept those older than six months for the purposes of practicum placements. Different police services have very different timelines for processing. Check with the specific police service you are using to ensure that you do not begin the process too early or too late.

     
  4. What if I don’t have ID showing my correct address?
    Bring an official document that shows your correct address. (Examples include: a bill for your cell phone, a lease, a bank statement, income tax receipt, or government student loan document). (See below for more about acceptable ID.)

     
  5. What do I do if I live in another province?
    Go to your local police service and tell them that your university program requires periods of unpaid student teaching and that you therefore require a Vulnerable Sector Police Screening because you will be working with young children.

     
  6. My current address is in London, Ontario, but I will be moving to Toronto in August.  Where should I apply for my Police Record Check?
    Apply in the region where you have a permanent address.

     
  7. What do I do if I live outside of Canada?
    Go to your local police service and tell them that your university program requires periods of unpaid student teaching and that you therefore require a Vulnerable Sector Police Screening because you will be working with young children. If the document you receive is not in English, you will need to get an official translation of the document. Once you have established residency in Ontario and have ID showing your address, you should then go to your local police service in Ontario and request a Vulnerable Sector Police Screening.

     
  8. I received my Police Record Check in the mail and the date on it is April 20, 2016.  When does it expire?
    Police record checks have a date of issue, not a date of expiry. Someone with a police record check issued on April 20, 2016 could commit a criminal offense on April 21, 2016, so Boards use the date of issue as the reference point.

     
  9. I received my Police Record Check in the mail and the date on it is April 20, 2016.    Will this be acceptable for both the fall and winter practicum?
    With the exception of the Peel District School Board (PDSB) and the Durham Catholic District School Board (DCDSB), Boards tend to accept a Police Record Check within 12 months from date of issue.  The PDSB and DCDSB accept Police Record Checks within 6 months of date of issue.

    If you have a Police Record Check issued on April 20, 2016, and you submit it to the Peel office prior to October 20, 2016, then Peel will accept this check for the entire academic year (i.e., for both the fall and the winter practicum).  In Durham the Police Check is shared with each practicum school, not submitted to a central Board office.  So an April 20, 2016 Police Check should be fine for the fall practicum, but it may not be accepted by a principal in Durham for the winter practicum. (In which case a TC would plan ahead and obtain another Police Record Check.)

     
  10. I had to get a Police Record Check for my summer job.  The date of issue is February 1, 2016.  Will I have to get another police record check, or can I use this one?
    If you are requesting a placement in the Peel District School Board or the Durham Catholic Board, you need to get a new police Record Check.  If you are requesting a placement other than in Peel or Durham Catholic, then you should seek information directly from the relevant Board, as the February 1st date might be acceptable for the fall practicum, but not the Winter practicum. (You might consider getting another Police Record Check just to be safe.)

     
  11. Should I submit my Police Record Check to OISE?
    No, OISE does not collect the police record checks.  When you receive the report from the police, do not submit it to OISE. You will only submit the report to the specific school or board in which you are eventually placed.

    Keep your police record check in a safe place until you need it for practicum in the fall.
     

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ACCEPTABLE IDENTIFICATION

What ID is required?
You must provide two (2) pieces of valid identification that confirm:

• Your legal name
• Your date of birth
• Your current address

One (1) piece of official identification must include a photo.

The following is a list of valid identification that could be considered acceptable forms of identification.

Acceptable Photo Identification:

  • Driver’s License (including drivers licenses issued by another province, territory, or a foreign jurisdiction)
  • Canadian or Foreign Passport
  • Canadian Citizenship Card
  • Permanent Residency Card
  • Certificate of Indian Status
  • BYID Card (Bring Your Identification, issued by the Liquor Control Board of Ontario)
  • Possession and Acquisition License (or PAL Card)
  • Canadian National Institute of the Blind (CNIB) Identification Card
  • Canadian Military Employment Card or Canadian Military Family ID Card
  • Ontario Photo Card (issued by the Ministry of Transportation of Ontario - purple in colour similar to a drivers licence)
  • International Student Card
  • Nexus Card

Note: Health Cards cannot be accepted for identification.


Acceptable Forms of NON-Photo Identification:

  • Birth Certificate
  • Baptismal Certificate
  • Hunting License
  • Outdoors Card
  • Canadian Blood Donor Card
  • Immigration Papers
  • Student ID (acceptable ONLY as a secondary piece of ID)

Note: Social Insurance Cards cannot be accepted for identification.


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POLICE CONTACTS

  Toronto Police Services

Where to go If your permanent address is in the City of Toronto which means that your postal code begins with the letter "M" you cannot go directly to Toronto Police Services.
  • If you are on the St. George campus, go to the OISE Office of the Registrar and Student Services to obtain the form and the required signature. You MUST bring acceptable ID; see above for more about acceptable ID.
  • If you are a CTEP student at UTSC go to your local Registrar's Office.
  • If you are a CTEP student at UTM, contact Belinda Grayburn, North Building, Room 261C, Tel 905-569-4321,
    Email  belinda.grayburn@utoronto.ca
What do I do next You must MAIL the completed form and payment to
Toronto Police Services.
Cost
  • The fee for volunteers is $20.00
  • You MUST include a Certified Cheque or Money Order. No other payment (cash, credit or debit) is acceptable.
  • Certified Cheque or Money Order payable to Toronto Police Services
  • Mail completed form and payment (Certified Cheque or Money Order) to:
    Toronto Police
    Police Reference Check Program
    40 College Street
    Toronto, ON M5G 2J3
NOTE
  • Toronto Police Service will not issue a duplicate copy. 
  • Please see pdf Memo for information regarding Expedited Service for Vulnerable Sector Screening (expedited service applies only to applicants who are CLEAR, is only available in person at 40 College Street, and the fee is non-refundable).
More info • Website: http://www.torontopolice.on.ca/prcp/

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  York Regional Police Services

Where to go

If you are a resident of York region, you can apply online (www.yrp.ca/en/services/Online-Police-Background-Checks.asp) or download the required form from the police website:
www.yrp.ca/en/services/Vulnerable-Sector-Check.asp

What to ask for? Tell them you require a Vulnerable Sector Police Screening because you are going to be an unpaid student teacher in the fall and you will be working with students as part of your university program. Be sure to tell them that you will be a student teacher in a VOLUNTEER position as part of your university program.
You do not need the Registrar's signature Fill out the sections you need to complete and bring it in person to one of the offices listed on the form.
Cost $30.00 for students, payable in cash, debit, Visa, MasterCard, or certified cheque or money order.

A duplicate can be obtained at no addition cost however you will need to print off and complete two separate request forms.

NOTE You may be required to present a valid student card or submit a letter confirming that you are in a volunteer/unpaid placement.  A "Volunteer Placement" letter can be requested from the OISE Office of the Registrar and Student Services in person or via email (admissions.oise@utoronto.ca). We will need your full name and student number in order to prepare this letter.
More info
  • Tel: 866-876-5423 ext 6756 or 6757

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  Halton Regional Police Services

Where to go

If you are a resident of Halton region, you must go in person to one of the offices identified on the Halton Regional Police website (check the office hours).

What to ask for?

Tell them you require a Vulnerable Sector Police Screening because you are going to be an unpaid student teacher in the fall and you will be working with students as part of your university program. Be sure to tell them that you will be a student teacher in a VOLUNTEER position as part of your university program.

You do not need the Registrar's signature Fill out the sections you need to complete and hand it to the clerk
Cost

$25.00 for volunteer positions, payable in cash, debit, Visa, MasterCard, or certified cheque. You can obtain a duplicate copy for an additional $5.00 if requested at the time of initial request. This is recommended.

More info
  • Tel: 905-825-4712

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  Durham Regional Police Services

Where to go If you are a resident of Durham region, you must go in person to a police station in Durham.
What to ask for? Tell them you require a Vulnerable Sector Police Screening because you are going to be an unpaid student teacher and you will be working with students as part of your university program. Be sure to tell them that you will be a student teacher in a VOLUNTEER position as part of your university program.
You do not need the OISE Registrar's signature. Fill out the sections you need to complete and hand it to the clerk.

Cost

$20.00 payable in cash (exact change), Visa, Mastercard or debit.  Ask for a duplicate copy; it is free.

NOTE To qualify for the reduced fee charged to volunteers, you will be required to submit a letter confirming that you are in a volunteer/unpaid placement.  A "Volunteer Placement" letter can be requested from the OISE Office of the Registrar and Student Services in person or via email (admissions.oise@utoronto.ca). We will need your full name and student number in order to prepare this letter.
More info • Website: http://www.drps.ca/internet_explorer/over_the_counter/index.asp?Do_What=fetch&ID=5&Category_ID=3&Page=1
• Tel: 905-579-1520 ext: 4104

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  Peel Regional Police Services

Where to go If you are a resident of the Region of Peel, you must go in person to the Records Search Unit at 7750 Huronontario St., Brampton and ask for a Vulnerable Sector Police Screening.
What to ask for? Tell them you require a Vulnerable Sector Police Screening because you are going to be an unpaid student teacher and you will be working with students as part of your university program. Be sure to tell them that you will be a student teacher in a VOLUNTEER position as part of your university program.
You do not need the OISE Registrar's signature. Fill out the sections you need to complete and hand it to the clerk
Cost $25.00 /$45.00 payable in cash, debit, Visa, or MasterCard
A duplicate can be requested for an additional $5.00, if requested at the time of the initial request. This is recommended.
NOTE To qualifiy for the fulltime student rate ($25.00) you must be 25 and under and present a student card.
More info • Website: http://www.peelpolice.on.ca/en/services/vulnerablesectorcheck.asp

• Address:
Records Search Unit:
7750 Hurontario Street
Brampton, Ontario
L6V 3W6

Business Hours: Monday through Friday: 8:00 a.m. to 6:00 p.m., Saturday: 10:00 a.m. to 2:00 p.m.

• Tel: 905-453-2121 ext: 4390

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  Ontario Provincial Police (OPP)

Where to go If your permanent address is in a community served by the Ontario Provincial Police you must go to your local police detachment to obtain the forms or access the form online (see "More Info" below) and then submit the completed form to your local detachement.

Not sure? Check to find your community here:
http://www.opp.ca/ecms/index.php?id=326
What to ask for? Tell them you require a Vulnerable Sector Police Screening because you are going to be an unpaid student teacher in the fall and you will be working with students as part of your university program. Be sure to tell them that you will be a student teacher in a VOLUNTEER position as part of your university program.

You do not need the Registrar's signature
Return the completed form in person to your local OPP police detachment with a "Volunteer Placement" letter attached. Alternatively, you may chose to fill out the sections you need to complete and then mail or bring the forms to the OISE Office Registrar and Student Services. We will afix our stamp and either hand the forms back to you, or mail the forms to you.
Cost $25.00 (subject to change)
 
NOTE The OPP requires either that the request form have an agency's (i.e. OISE) stamp afixed or that the form be accompanied by a letter confirming that you are in a volunteer/unpaid placement.  A "Volunteer Placement" letter can be requested from the OISE Office of the Registrar and Student Services in person or via email (admissions.oise@utoronto.ca). We will need your full name and student number in order to prepare this letter.
More info


 


Information for Students in the Research Opportunities Program
 

I am not an OISE Student and am enrolled in a Research Opportunity Program (ROP) project with the OISE Department of Applied Psychology and Human Development; how do I get my vulnerable sector police check?

  • If you live in the City of Toronto, you should come to the Office of the Registrar and Student Services (OISE, 8th floor). Be sure that you bring the proof of identity and address documents required (see Acceptable ID above). The Department of Applied Psychology and Human Development has provided a list of students in the ROP program who require a vulnerable sector police check, we will check for your name on the list, give you the form to complete, verify your ID and then we will sign the completed form, which you will then take or mail to Toronto Police Services for processing.
     
  • If you do not live in Toronto, follow the instructions applicable to your home address (see Police Contacts above) to obtain your vulnerable sector police check.

 


Updated: Aug, 2016

 

If you have any questions about Police Checks, please contact:
OISE Office of the registrar and Student Services
Telephone: 416-978-4300 | Email: admissions.oise@utoronto.ca

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