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Classroom Location and Timing

  • Room locations and dates/times for your courses are posted on the Course Schedule from the Office of the Registrar and Student Services website

  • Start- and end-dates of your course(s) as well as the day(s) and time(s) your course is to meet are specified in your contract and must be adhered to.


Class Lists

  • Instructors can go through the EC Online Portal to access class lists.

    • You will have access to names, email addresses and photos of students registered in each of their courses.  

    • On this webpage will also be the waitlist as of the last day they are available (sometime in the beginning of September).  Although the waitlist will disappear from ROSI, instructors will still have access to the list using this link.

    • Program Admin will have access to all departmental class lists using this link.

​Course Timetable


Room Booking

  • Classroom bookings for courses are made by Stephen Krencil, Administrative Assistant to the Chair.

Classroom Descriptions

  • ACE is the department that assigns all the classrooms for all Faculties/Departments at the St. George campus. Here, you will be able to see your room description (ie. room capacity, teaching station information, etc):
    • On this page, use dropdown titled "Building" to look for "OI OISE"

    • Select the room number under "Rooms"

    • This will bring you to the details for the classroom selected, where you will find all the details for what is in that classroom, such as capacity, seating type, writing surface, teaching station, and external rent rate.

    • To see what kind of equipment is in any given classroom you can select from either Teaching station selection that has “Y”. When you click on it will bring up a page that will explain what teaching station it has in that classroom and it also provides instruction on how to hook up the laptop.


  • Education Commons has a list of classroom tools available to you.
  • Most classrooms have teaching stations to project your presentations from a ceiling-mounted digital projector (you must bring your own laptop).
    • You can request additional classroom equipment on this website (e.g., smartboards, 'clickers', AppleTV). To arrange for any computer or projection equipment you may need to use in the classroom, contact OISEs Education Commons Help Desk, 416-978-1802, which is located on the 3rd floor. You can also get information and technical support support there.
  • Both our department and education commons have spare mac cable adaptors if you need to borrow them.
  • All flex courses have different needs. If you are teaching a Flex course, please let your program assistant know if you require any additional tech support (ie. adobe connect) etc. A ticket request will have to be made to education commons. See below for more information on Flex Courses.


The following items are due by the first day of classes:

  • Course website (typically done on Blackboard (UofT supported) or Pepper)
  • Course syllabus
  • Grading scheme, to be provided to students in the first lecture
    • Please follow the SGS Grading Policy when creating your grading scheme.
    • *Important: please see relevant sections for graduate courses in document above: 
      • 1.5.2 There is no requirement for term work to be returned before the last date of withdrawal from a course without academic penalty.
      • 1.4.2.There is no requirement for multiple assessments. However, if any one essay, test, etc has a value of more than 80% of the grade, this must be made clear in the syllabus. If participation forms part of the final grade, it must not constitute more than 20%. 


Education Commons has a list of classroom tools available to you.


Class Size

  • The usual minimum class size is 10 students and the usual maximum class size is 25, but this is somewhat flexible.
  • The department reserves the right to cancel any course if there is insufficient enrollment.

​Wait List

  • Prior to the start of classes, the Graduate Liaison Officer, Zirka Pyndiura (OISE 9-296), will provide you with a Class Roster & Wait List, if applicable. Please contact her with any questions you have about managing class enrollment waitlists. (phone 416-978-0917; email z.pyndiura@utoronto.ca)
  • Students who have not pre-enrolled or been wait-listed may be admitted into the course if there is space available, but only after completion of a Course Add/Drop Form, which requires the instructor’s signature. It is customary for such students to attend class first and request the instructor’s signature at that time.


  • Many courses are listed as having course prerequisites, which can often be waived by the permission of the instructor.
  • If a student approaches you without a course prerequisite and you determine that this restriction can be waived, you can ask the student to complete an add/drop form and send it to you. You will need to sign the form and give it back to the student. It is the student's responsibility to give the form to the OISE Registrar's office to be added into the course.



It is fairly typical for students to enroll in more courses than they are permitted to take, and to make final choices at the beginning of term when they have more information about course expectations and their own schedules. As a result, waitlists are fairly common and are also fairly fluid.

When a student enrolls in a course and the enrolment is full, the student is given the option to join a waitlist for that course. It is the student’s choice as to whether or not they join this online waitlist.

The online waitlist will automatically enroll students in a given course when space opens up based on the order in which they are listed on the waitlist. After a certain date before the semester begins, waitlists are cancelled.

  • For information on this date, please see the ORSS Important Dates website. For example, after August 30, 2018, waitlists are cancelled for fall and fall-winter courses for 2018-2019.

Accessing your course waitlist

Course Instructors do not have access to this online waitlist; however, instructors can ask for a copy of it from our Graduate Liaison Officer, Zirka Pyndiura, at z.pyndiura@utoronto.ca.

It is recommended that Course Instructors get a paper copy of the online waitlist for their courses shortly before the waitlists are cancelled. This can be obtained from our Graduate Liaison Officer, Zirka Pyndiura, at z.pyndiura@utoronto.ca.

Enrolling a student after waitlists have been cancelled

After waitlists have been cancelled by ORSS, the process of enrolling new students into courses falls entirely in the hands of the Course Instructor. The Course Instructor manages who is added in their course if space permits from this date forward until the last date to add students into a course (again see the ORSS Important Dates website for this deadline).

In order to be added into a course, a student needs to complete an add/drop form, which must be signed by the Course Instructor, and then relayed to the Registrar’s Office by the student for processing.

Course Instructors can go by the last version of the online waitlist, manually adding new students to the end of this last version of the waitlist, or go by their own procedure for adding new students in. It is suggested that the Course Instructor documents this process carefully for their own records.

Long waitlists or other questions

If a Course Instructor has a particularly long waitlist, or particular students that they don’t know how to deal with, they should be in touch with their Faculty Program Coordinator to discuss the situation.

Checking student enrollment

Course Instructors can monitor the students enrolled in their course by checking on their Course Page on Quercus (Canvas). This can be accessed by logging onto Quercus (Canvas) at http://q.utoronto.ca, selecting their course tile on the main page, and clicking on ‘People’ on the left hand side menu.




  • Instructors typically organize and supply course materials.

  • For required texts, we recommend having students purchase materials through the UofT Bookstore.

    • Some instructors choose to order through the The Bob Miller Book Room (180 Bloor St w, 416-922-3557) or Caversham (98 Harbord St, 416-944-0962).

    • UofT offers a free ‘Course Reserves and Syllabus Service’. After submitting your syllabus, library staff will upload scans of chapters/excepts, permanent links to journal articles, and ebooks available in the Libraries’ collection, and links to other web resources. 

      • In addition, this service will contact you about any copyright concerns in your syllabus and negotiate copyright clearance for items that exceed UofT’s current licences and fair dealing guidelines at no cost to you. This service makes all of your readings available in the Library Course Reserves module on Blackboard for your course, providing a single list of your assigned course materials that makes it easy to access articles, ebooks, chapter/excerpts, web links, and media resources in one place for both you and your students. 
      • In addition, this service will place any print items you require in the course reserves collection of the OISE library for the duration of the course.


​Copyright Law

  • UofT also has a free Syllabus Service for faculty to help ensure your course readings available to students while respecting Canadian copyright provisions and existing U of T licensing agreements. 

  • Reproduction of original material is subject to copyright law. Some copy centres can clear your course materials for copyright as part of their services. This includes Canadian Scholars Press (180 Bloor St W) and Scholar House Productions (100 Harbord St). You should also familiarize yourself with copyright rules and regulations at the Access Copyright website.

​Photocopying for Courses

  • For general photocopying of hand-outs and exams, you can use the photocopier in the APHD Department (OISE Room 9-181 or 9-214). If you use it to produce large amounts of class materials, near the end of term you will be advised of total photocopy charges, which you would then collect from students and submit to APHD Business Officer, Diane Giang.


Quercus (Canvas)

  • The university recommends organizing and administering your course through the Quercus (Canvas) online learning and course management environment (q.utoronto.ca).
    • This software program can be used to keep track of course enrollment, to make announcements to students, to track submission of assignments and performance on exams, and to tabulate and present student grades.
    • You can have students submit assignments online and mark the assignments and return them to students, all through Quercus (Canvas). It is also useful for scheduling events related to the course and for posting additional information students might need. You can also arrange and supervise group assignments, discussion boards, and chat rooms with Quercus (Canvas).

  • ​Training sessions on how to use various features of the Quercus system are available several times during each term, for free, through the Education Commons at OISE or UofT or through online sessions.
  • The Quercus Support Resources site is now open with online assistance for Faculty, Staff and Students at uoft.me/q-resources

Please note that that the online learning and course management environment of Quercus (Canvas) will replace Blackboard (the previous software) on August 31, 2018.

Blackboard (until August 31, 2018)


  • Pepper is an alternative platform for managing your course.




  • Zoom is a cloud video conferencing service and collaboration tool, allowing you to meet virtually with up to 100 people. There are no browser restrictions, and can be used on Mac, Windows, Linux, Chromebooks, iOS and Android. A Zoom meeting can also be joined by telephone dial-in. Users can communicate with both audio and HD video, and the service includes such features as screen sharing, breakout rooms, whiteboards, chat, hand raising, recording, and more.
  • https://support.zoom.us/hc/en-us

Blackboard Collaborate Ultra


Online and Flex Courses:


Please keep in mind that any missed lectures (whether due to instructor absence or statutory holidays) must be made-up. It is the instructor’s responsibility to negotiate and schedule make-up classes with the students.

Cancelling lectures is a last resort

  • Rescheduling is hard to do: there must be a unanimous consent from all of the students and you need to ensure a classroom is available for your rescheduled date and time.

If you will miss a lecture due to illness or other circumstances you must:

  • Make alternative arrangements
  • Notify Katreena Scott, Associate Chair
  • Notify your Program Chair
  • If the lecture is canceled, you should post a notice on Blackboard or Pepper and send an email to your class