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Office365 Migration Update (migration and on-site training dates)

The University is transitioning to Office 365, a modern web-based collaborative e-mail, calendaring and productivity environment. The university-wide transition is slated to be completed by the end of 2017. The migration for OISE is scheduled to begin Wednesday, November 29th as scheduled by the University. In order to provide a high level of end-user support through the transition there are four different migration dates.

OISE migration dates:

November 29th
-   Dean’s Office + CAO Office
-   Concurrent Teacher Education Program (CTEP)
-   Office of the Registrar and Student Services (ORSS)
December 3rd 
-   Department of Curriculum, Teaching and Learning (CTL)
-   Continuing Professional Learning (CPL)
-   Centre de recherches en éducation franco-ontarienne (CREFO)
Tuesday, December 5th
-   Department of Applied Psychology & Human Development (APHD)
-   Jackman Institute of Child Study (JICS)  
Thursday, December 7th
-   Department of Social Justice Education (SJE)
-   Department of Leadership, Adult & Higher Education (LHAE)


Introductory training  for the Office 365 environment is available on-site at OISE on the following dates:  
Wednesday, November 22, 2017
10–11 am and 2-3 pm
Friday, November 24, 2017
10–11 am and 2-3 pm
Monday,  November 27, 2017
10–11 am and 2-3 pm
Thursday, November 30, 2017
10–11 am
Traning Reservation Process:
Please email which OISE session you wish to attend to oise.educationcommons@utoronto.ca
Training is also available at CTSI and online. For more information please visit office365.utoronto.ca/help/training/


The latest Microsoft Office software suite (Office 2016) will be installed automatically, prior to the migration, on OISE managed computers currently running an older version (e.g. machines deployed more than two years ago).
Note for users of Outlook email client who have created custom e-mail rules:
If you have created filters to move email to folders you will need to recreate them post-migration. Please take note of them. 
Note for users of Microsoft OneNote software:
For anyone using OneNote software, please save your OneNote files locally prior to the migration. Instructions can be found at: support.office.com/en-us/article/Back-up-notes-f58b34b0-611d-435e-87fa-7942a1767af4

During Migration:

On the date your account is scheduled to be migrated, you will not be able to send or receive University email from 5 pm until 9 am the next morning. All email sent to you during this period will be queued and delivered to you when access becomes available. You will not lose any email. 


Please connect to email starting at 9 am the morning after your scheduled migration date by logging in to the Office365 web environment at: mail.utoronto.ca
If you plan to continue to use the desktop email client (Outlook), you will need to reconnect your account since this cannot done automatically. Help desk staff will be circulating to assist with post migration tasks and to answer any questions you may have. Assistance is also available form the EC via the OISE EC Client Care Portal at whd.oise.utoronto.ca or via phone at 416-978-1802. 
For laptops and mobile devices located off-site, you will have access to the Office365 web environment (mail.utoronto.ca) post migration. You may opt to bring in your machine be configured post migration or follow simple self-help instructions. If you use the desktop email client (Outlook), you will need to reconnect your account. We will send out a further communication containing the self-help post migration instructions.
Note for users travelling during the migration period: 
As with other devices off-site, please access Office365 after your migration date at mail.utoronto.ca. If you wish to continue using Outlook software, please bring your machine back to OISE upon your return or follow the self-help documents to reconnect your account.
The adoption of Office 365 presents an exciting opportunity for the University, with advanced communications and collaboration functionality. Some of the immediate benefits include:
  • A larger mailbox (50GB instead of 300 MB)
  • Ability to send larger attachments (150MB instead of 50MB) 
  • Web-enabled meetings including online meeting scheduling from the Outlook Calendar 
  • Access to One Drive, a cloud-based storage space to store and share up to 1TB of files 
If you have any questions please consult the university's Office365 migration website at office365.utoronto.ca or contact the OISE EC Client Care Portal at whd.oise.utoronto.ca or via phone at 416-978-1802.
Kurt Binnie
Director, Education Commons


Education Commons Twitter


An important message from Education Commons to Mac users

On Monday, September 25, Apple released Mac OS X 10.13 High Sierra. This latest version is known to break some faculty and staff software. Please refrain from installing this update from Apple for the time being. It is generally considered best practice to hold off on major software upgrades until the software vendors have had an opportunity to adequately field-test the new version and publish the appropriate updates.  Should you have any questions, please feel free to get in touch -  portal.oise@utoronto.ca .


Education Commons workshops

icon of people talking Quantitative and Qualitative data analysis workshop registration is now available for Fall 2017.

Click here for the workshop schedule and to register for DedooseNvivoSPSS .

Important message on computer security


Please remember security is a shared responsibility.

The following are the critical steps that we count on everyone to take to protect their data and reduce vulnerabilities for everyone.

  1. Save or copy all your important data to OISEDrive (also known as HomeSpace) regularly. Any files stored on HomeSpace/OISEDrive for more than 24 hours can be restored from backups in case they are affected.
  2. Exercise caution when opening email attachments. Do not open any messages with offers that are too good to be true. Beware of messages from the CRA about your income tax refund for example, or banks asking for your credentials, or to have you open an attachment.
  3. Regularly apply security updates to your home and personally owned computers.

If you have any questions, please contact the OISE EC Client Care Portal
Help Desk: Rm. 3-320 (3rd fl. computer labs)


The Centre for Teaching Support & Innovation (CTSI)

YouTubeThe Centre for Teaching Support & Innovation (CTSI). Visit teaching.utoronto.ca to learn more about CTSI’s services and expertise, workshops, events and online resources to support U of T instructors and staff with teaching and learning related issues.

The Teaching Assistant Training Program (TATP), providing information on workshops and events, job training, certificate programs and awards for U of T teaching assistants and graduate students, can now be found at tatp.utoronto.ca.

Training Sessions for U of T's Portal (Blackboard)

ACT and CTSI offer instructor sessions in Getting Started, using the Grade Centre, and Web Conferencing using Blackboard. Visit the CTSI website for more information.


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