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Department of Leadership, Higher and Adult Education

New Instructor Resource

Setting up your course

Basic course information

Dates and location

Course timetables, which contain information about class locations, dates and times are available on the Office of the Registrar and Student Services website and posted on the 6th floor entrance to the LHAE Office. Start and end dates are specified in your contract. 

Class lists

You can access wait lists, class lists, and student contact information via Quercus. Prior to the start of classes, the Graduate Liaison Officer, Karolina Szymanski, will provide you with a class roster and wait list (if applicable). 


Materials due by first day of class

The following items are due by the first day of classes:

1. Course website (typically done on Quercus, before classes start. All courses, instructor assignments and student enrollment are uploaded automatically from ACORN as soon as a department updates the instructor of record with the ORSS.

2. Course syllabus Please see the OISE Course Outline template (For more information on setting up your course on Quercus see an Instructor Quercus checklist)

3. Grading scheme (will be be provided to students in the first lecture). 

Please follow the SGS Grading Policy when creating your grading scheme.

Important: Please note these relevant sections in the Grading Policy for OISE graduate courses

  • 1.5.2 There is no requirement for term work to be returned before the last date of withdrawal from a course without academic penalty.
  • 1.4.2 There is no requirement for multiple assessments. However, if any one essay, test, etc has a value of more than 80% of the grade, this must be made clear in the syllabus. If participation forms part of the final grade, it must not constitute more than 20%. 


Quercus: Setting up and managing your course

The University of Toronto recommends organizing and administering your course through Quercus, the University's learning management system. 

Quercus offers advanced content design, student communication tools, easy-to-use course administration features and a mobile application for access to key functions from a phone or tablet. Through a number of built-in tools and effective integration of other educational technologies, Quercus is a powerful platform that allows for pedagogical flexibility and engagement.

This robust tool can be used to:

  • build your course
  • add course content
  • keep track of course enrollment
  • make announcements to students
  • submit assignments
  • track submission of assignments and performance on exams
  • calculate and present student grades
  • arrange and supervise group assignments, discussion boards, and chatrooms
  • and more. 

Resources for learning to use Quercus

Course readings

Instructors are responsible for organizing and supplying course materials. 

Copyright Law

Reproduction of original material is subject to copyright law. Some copy centres can clear your course materials for copyright as part of their services. This includes Canadian Scholars Press (180 Bloor St W) and Scholar House Productions (100 Harbord St). You should also familiarize yourself with copyright rules and regulations at the Access Copyright website.

U of T's  Syllabus Service can help ensure course readings are available to students while respecting Canadian copyright provisions and existing U of T licensing agreements. 

U of T course reserves and syllabus service 

U of T offers a free Course Reserves and Syllabus Service which helps ensure your course readings: 1) are available to students, and 2) respect Canadian copyright provisions and existing U of T licensing agreements.

After submitting your syllabus, library staff will upload scans of chapters/excepts, permanent links to journal articles, and ebooks available in the Libraries’ collection, and links to other web resources.

In addition, this service will contact you about any copyright concerns in your syllabus and negotiate copyright clearance for items that exceed UofT’s current licences and fair dealing guidelines at no cost to you. This service makes all of your readings available in the Library Course Reserves module on Blackboard for your course, providing a single list of your assigned course materials that makes it easy to access articles, ebooks, chapter/excerpts, web links, and media resources in one place for both you and your students.

This service will place any print items you require in the course reserves collection of the OISE library for the duration of the course.

Please note: The Library is very busy with these requests, so please try to submit your request early.

Photocopying course material

For general photocopying of hand-outs and exams, you may use the photocopier in the LHAE Department (6th or 7th floor). If you use it to produce large amounts of class materials, be advised to take photocopying outside. Total photocopy charges, should be collected from students and submitted to LHAE Business Officer, Joanne Bedasie.

Classroom equipment and technology

In-person courses

Information about your assigned classroom (capacity, teaching station information, writing surfaces) is available on the Academic and Campus Events website.

Classroom teaching stations

Most classrooms are equipped with a teaching station that allows you to project a presentation from a computer. There are two types of teaching stations: 1) The "Teaching Station," which has its own built-in computer, and 2) The "Teaching Station Junior," which requires you to bring your own laptop. 

To check which teaching station is used in your assigned classroom, please visit the Academic and Campus Events website. For instructions on using the teaching stations, click here.

If you require a Mac cable adaptor to connect a Mac laptop to the projector, please contact Joanne Bedasie (Room 6-193), or Education Commons in (Room 3-320). 

Additional classroom equipment

OISE's Education Commons offers additional classroom equipment (e.g., smartboards, laptops, adaptive technologies, iClickers, AppleTV), as well as technical support for using them. For more information, visit their website or contact the Education Commons Help Desk at 416-978-1802, which is located on the 3rd floor. 


Online or flex courses

OISE's Education Commons (EC) provides support and resources for setting up remote learning at OISE. EC can provide personalized guidance on technology recommendations and adapting your course for the online environment and flex-mode delivery. To set up a meeting, please contact EC at portal.oise@utoronto.ca

U of T guidelines on online learning

Clear terminology, effective guidance and appropriate resources facilitate the development and ensure the quality of online graduate courses and programs. These eLearning guidelines serve as a reference for graduate faculty members who plan to create online courses and programs, and for the administrative staff members who provide support for those endeavours.



Enrolment and waitlists

Prior to the start of classes, the Graduate Liaison Officer, Karolina Szymanski, will provide you with a class roster and wait list (if applicable). The usual class size is 10 -25 students, but this is somewhat flexible.

Wait list 

Students who are wait-listed may be admitted into the course if there is space available, but only after completing a Course Add/Drop Form which requires the instructor’s signature. It is customary for such students to attend the first class and request the instructor’s signature at that time.

If you have any questions about managing waitlists, please contact the Graduate Liaison Officer, Karolina Szymanski at 416-978-00748 or k.szymanski@utoronto.ca

Course prerequisites

Many courses are listed as having course prerequisites, which can often be waived by the permission of the instructor. If a student approaches you without a course prerequisite and you determine that this restriction can be waived, you can ask the student to complete an add/drop form and return it to you. You will need to sign the form and give it back to the student. It is the student's responsibility to submit the form to the OISE Registrar's office to be added into the course.


Missing or cancelling a class

All missed lectures, whether due to instructor absence or a statutory holiday, must be made-up. It is the instructor’s responsibility to negotiate and schedule make-up classes with the students.

If you need to miss a lecture due to illness or other circumstances, you must make alternative arrangements and notify your Program Coordinator. If the lecture is canceled, you'll need to e-mail your class and post a notice on Quercus. You must also notify Karolina Szymanski or a Program Assistant, who will post a notice on your classroom door.

Cancelling lectures should be a last resort and rescheduling is difficult. There must be unanimous consent from all students, and instructors need to ensure a classroom is available for the rescheduled date and time.

Classroom bookings are made by Karolina Szymanski, Graduate Liaison Officer.