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Deans Office Room Bookings

OISE Dean's Office meeting rooms 12-105, 12-115, 12-117 and 12-199 are primarily used for decanal activities such as Faculty Council, Standing Committee Meetings, regular business meetings, visiting delegations, etc. If available, the rooms can be booked by OISE faculty and staff upon approval of the affiliated department/unit head. OISE student groups are encouraged to consult with their department for available space and amy also consider booking rooms through Academic Campus Events.  

Before making a booking request with the Deans Office, please check the on-line calendar to determine whether the space is available (note, even if the space appears available, there are frequently a range of activities taking place and other commitments may take priority). 

Please review all of the information below and when you are ready to book, please email your request along with the authorization form to iman.fouad@utoronto.ca. The booking is not confirmed until you receive a confirmation e-mail.

 

Eligibility

Only OISE sponsored events will be considered and must:

  • be for the OISE community
  • be coordinated by staff or faculty from an OISE department
  • be attended by at least one coordinator from the sponsoring OISE department
  • provide OISE departmental CC and CFC numbers 
  • space may not be booked for regularly scheduled classes or meetings.
  • events will normally only be scheduled during regular business hours
  • provide OISE departmental CC and CFC numbers (note a minimum chargeback of $100 will be incurred for not appropriately arranging  post-event clean up and furniture placement).   

Event coordination

  • The designated event coordinator from the sponsoring OISE department must be present for the duration of the event. Contact information for this person must be provided on the booking form.
  • The designated event coordinator will be responsible for monitoring event activities.
  • If you would like to come in early to set up, you must book a set-up time in the booking request.

AV services

  • All arrangements for computers, other audio-visual equipment, and AV services are the responsibility of the organizers. The Deans Office is not able to support AV related activities - you must make arrangements through the Equipment Loan/Rentals form.
  • Clients should consult with Multimedia Services to determine the adequacy of available AV arrangements (projection, sound system, etc.).

Food and beverage

  • Light refreshments only.
  • No open flame in the meeting rooms. 
  • Organizers should arrange to have recycling and garbage containers delivered and returned afterward if there is substantial food arranged. Please contact oise.facilities@utoronto.ca for additional information.
  • All functions that serve alcohol must use the UofT Campus Beverage Services for their event.

Furniture and layout (tables, chairs, podium, etc.)

  • It is your responsibility to return furniture to its standard configuration immediately after your event. 
  • Arrangements for additional chairs, tables, waste disposal bins, etc. must be made directly with OISE Building Operations at 416-978-0031 or 416-978-0787.

Smudge Ceremonies

After hours use

  • Note that rooms 12-105 and 12-117 are generally not booked for extra-departmental after hours and weekend activities.  

Caretaking Costs

Caretaking costs will be charged to departments for all weekend events as follows:

  • Saturdays: approx. $240 for a 4-hour service
  • Sundays: approx. $300 for a 4-hour service

Additional Costs 

Departmental CC and CFC numbers will be billed for:

  • damages to DO room spaces
  • costs incurred for major cleaning (e.g. spills on the carpet, etc.)
  • campus movers, if furniture has not been returned to its standard configuration (approx. $100 per hour)