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Additional Qualifications Online Application System

You may use this system to:

  • Apply for Additional Qualifications courses
    (Note that a valid email address and credit card are required)
  • Check the registration status of your application
  • Update your current contact information

OISE Dean's Office Graduate Students Conference Travel Program

 

Program Overview

This program supports professional development by providing modest financial support to eligible students presenting at refereed academic conferences.

Please note that the spring 2018 application period is now CLOSED.

Please read all the following information carefully to understand how to apply and whether you may be eligible to receive funding. Please note that the requirements and process for this fund are different from those of the School of Graduate Students Conference Grant

Exceptions will not be made for applications or claim submissions that do not meet the requirements.  

ELIGIBILITY

You are eligible to apply for and receive funding if you:

  • Are registered in a graduate program at OISE both at the time of application and at the time of the conference.
  • Have applied to present as a first author on a poster, paper, or roundtable presentation at a refereed, peer-reviewed conference at least 100 kilometers away from OISE. (Please note that a refereed, peer-reviewed conference is a conference where proposals are selected after undergoing review by a panel of experts in the field.) You may apply for funding even if you have not yet received confirmation that your conference submission has been accepted.
  • Have not received funding from the previous call for applications. For example, if you received funding to present at a conference between May 1-October 31, you will not be eligible to receive funding for a conference taking place during in the next round (i.e. November 1-April 30).
  • Are approved by your supervisor to apply. After you apply, your supervisor will be asked to confirm that the conference is refereed and that you are the first author on your conference presentation. Your supervisor will also rate the likelihood that the conference will present a significant professional development opportunity.
  • Present your conference paper at OISE either in advance or within 45 days after the conference.

SUBMISSION PROCESS

Overview

There is a call for applications in October for conferences taking place between November 1 and April 30 and a call for applications in April for conferences taking place between May 1 and October 31. You must apply during the application period prior to your conference.

The deadline (for students) for the current round of applications is 4:00 p.m. April 6, 2018. Supervisors must complete their portion of the application by 4:00 p.m. April 13, 2018. 

Late applications will not be considered as we begin assessing applications immediately in order to complete the assessment process in a timely manner.

Please note that you can only apply for one conference per application round.

How to apply

Use our online system to submit your application. Please note that it is not possible to save or edit your application so you must complete and submit it only after you have gathered all of the required information.

Please type all information directly on the form. Cutting and pasting from a word processing form could cause formatting issues.

The information requested on the application form includes: details about the conference, the title of your presentation, and the type and date of your planned OISE presentation. When determining the total funding you are requesting please account for all eligible expenses.

Successful applicants will be notified by email in mid-November for the first call for applications and in late April for the second call. Please note that emails are sent to your University email address. Please check that email from oise.research@utoronto.ca has not been directed to your junk email folder.

All award decisions are final. If your application was not successful, you may apply in the next round.

FUNDING AND ELIGIBILITY FOR REIMBURSEMENT

Available funding

Award amounts are based on the number of eligible applications received, whether the conference is international or domestic, and the funds available for distribution. Award amounts will vary from one application period to another.

Eligible expenses

Conference registration fees and transportation and accommodation costs are eligible for reimbursement. Meals are not eligible for reimbursement.

Awarded funding can only be used for the conference listed on your application. Funding cannot be transferred to another conference. If, however, your paper/poster was not accepted at the conference for which you applied, you may apply for funding for another conference presentation in the next round.

Please also note that students are encouraged to pursue additional sources of funding.

OISE presentation

To receive your awarded funding, you should plan ahead to ensure that you will be able to meet the requirement to present at OISE by the deadline for submitting your expense claims (45 days after the last day of the conference.) 

The goal is either to receive feedback in advance of the conference or to share your conference presentation and experience with other graduate students afterwards. 

You can choose to present at any one of a variety of department and graduate program events, including courses, seminar series, brown bag sessions, thesis groups, lab meetings, etc.

SUBMITTING AN EXPENSE CLAIM

You will be reimbursed for eligible expenses up to the maximum of the funds awarded to you.

To request reimbursement, submit the following documents by mail or in person to your department contact listed below (email submissions will not be accepted):

  • Expense Reimbursement Form signed by you and approved by your supervisor
  • Original receipts (note that for airfare, original boarding passes are required)
    • If you have paid by credit card, submit a credit card statement that includes the name of the cardholder and the last four digits of the credit card number. For privacy reasons, please block out any charges on your statement that are unrelated to your reimbursement claim.
      • If you have incurred expenses in a foreign currency, you will be reimbursed according to the exchange rate on your credit card or bank statement. If you do not have a credit/bank statement, your department business officer will determine the appropriate conversion rate.
  • Proof of conference attendance which includes your name, the title of your paper, the date of your presentation, and the name of the conference. (e.g. a copy of the conference program or a website printout).
  • Details of your presentation at OISE (the date, time, event, title of presentation consistent with the application, etc.)
  • A copy of the email message you received confirming the amount of funding

Expense reimbursement forms along with original receipts and supporting documents must be submitted within 45 days of the last day of the conference. After 45 days, your offer of funding will expire and you will no longer be eligible to submit a claim.

ATTENDING CONFERENCES ABROAD

If you are going to an conference abroad, please contact the Graduate Liaison Officer in your department to register with the Safety Abroad Office. Please visit their website for information on University guidelines for international travel and to sign up for a Pre-Departure Orientation Workshop. These workshops are not required to secure funding. However, they are highly recommended for your safety!

Contacts

For application-related queries:
Lisa Smith, room 12-136
416-978-1117, oise.research@utoronto.ca

For expense reimbursement and related queries:

Applied Psychology and Human Development (APHD)
Diane Giang, Room 9-192
416 978-2575, dhb.giang@utoronto.ca
252 Bloor Street West, Room 9-192, Toronto, ON M5S 1V6

Curriculum, Teaching and Learning (CTL)
Shena Neermul, Room 10-244
416-978-0275, shena.neermul@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Leadership, Higher and Adult Education (LHAE)
Joanne Bedasie, Room 6-193
416 978-0728, joanne.bedasie@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Social Justice Education (SJE)
Christine Lowe, Room 8-159
416-978-1283
252 Bloor Street West, Toronto, ON M5S 1V6

policy

Policy on Official Correspondence with Students

To avoid missing important information, please ensure that your mailing and University-issued email address are up-to-date in the University's student information system (ROSI). Please also ensure that you check your University-issued email. Failure to do will not be considered an acceptable reason for failing to receive official correspondance from the University (including from OISE).

disclosure

2015 - In Round 2 there were 65 appplications. 41 applicants were awarded in the amount of $24,025.95
2016 - In Round 1 there were 112 applications. 88 applicants were awarded in the amount of $25,849.00
2016 - In Round 2 there were 48 applications. 47 applications were awarded in the amount of $33,762.00
2017 - In Round 1 there were 54 applications. 41 applications were awarded in the amount of $26,600.
2017 - In Round 2 there were 64 applications. 50 applications were awarded in the amount of $37,300.
2018 - In Round 1 (spring) there were 75 applications. 70 applications were awarded in the amount of $35,700
 
 
Office of the Associate Dean, Research, International & Innovation