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OISE Associate Dean Research, International & Innovation Graduate Student Conference Travel Program

This program supports professional development by providing modest financial support to OISE graduate students planning to present at refereed academic conferences.

Please note that you may apply before being accepted to present at a conference.

There is a call for applications in October for conferences taking place between November 1 and April 30 and in April for conferences taking place between May 1 and October 31. You must apply during the application period prior to your conference.

Please read the following information carefully to understand how to apply and whether you are eligible for this funding program. Please note that the requirements and process for this fund are different from those of the School of Graduate Students Conference Grant.

Exceptions will not be made for applications or claim submissions that do not meet the requirements.

Application timelines

Fall application period

Planning to present at a conference from November 1, 2019-April 30, 2020?

Apply during the 2019 Fall application period. When you complete the application, your supervisor will be notified and requested to complete their portion of the application form. You will receive an email informing you of the results by late November.

 

Application period

October 9 - October 23

Student application deadline 4:00 p.m. Wednesday October 23

Supervisor application deadline

Monday, October 28, 2019
Results received late November

 

Spring application period

Planning to present at a conference from May 1, 2020-October 31, 2020?

Apply during the 2020 Spring application period. When you complete your application,  your supervisor will be notified and requested to fill out their portion of the application form. You will receive an email informing you of the results by late April.

 

Application period March 16-March 30

Student application deadline

4:00 p.m. March 30

Supervisor application deadline

April 3

Results received

late April

 

 

Program Eligibility

You will receive funding if you apply and:

 

  • Are registered in a graduate program at OISE both at the time of application and at the time of the conference.
  • Are applying during the appropriate application period (see the section on "application timelines, above).
  • Have applied to present as a first author on a poster, paper, or roundtable presentation at a refereed conference at least 100 kilometers away from OISE. (Please note that conferences are refereed if proposals are selected based on peer-review.) You may apply for funding if you have not yet received confirmation that your conference submission has been accepted.
  • Have not received and claimed funding from the previous call for applications. For example, if you received and claimed funding to present at a conference between May 1-October 31, you will not be eligible to receive funding for a conference taking place during in the next round (i.e. November 1-April 30). If you have been awarded funding but are not submitting an expense claim request you are eligible to apply for funding in the next round.
  • Your supervisor confirms on the supervisor portion of the form that: you are in good academic standing, the conference is refereed, and you are the first author on your conference presentation. All supervisors will be notified of this requirement.

Funding and Eligible Expenses

Conference registration fees and transportation and accommodation costs are eligible for reimbursement. Meals are not eligible for reimbursement.

Awarded funding can only be used for the conference listed on your application. Funding cannot be transferred to another conference. If, however, your paper/poster was not accepted at the conference for which you applied, you may apply for funding for another conference presentation in the next round.

Award amounts vary depending on the number of eligible applicants, whether the conference is international or held within Canada, and the funds available for distribution. See the section on "Past Funding Amounts," below, for information on the amount of funding available in past rounds of funding.

You are encouraged to pursue additional sources of funding.

Attending conferences outside of Canada

If you are attending a conference outside of Canada (including the United States), consult the Safety Abroad Office website for information on University guidelines and supports for international travel. 

Please sign up for a Pre-Departure Orientation Workshop and review current information on the Global Affairs Canada Country Travel Advisory website.

As soon as your travel dates are confirmed, register with the Safety Abroad Registry. This Registry enables the University to offer support and emergency assistance while you are travelling. 

 

How to apply

Application instructions

Submit an application through our online system during the specified application period (see application timelines, above). Since it is not possible to save or edit your application, you may wish to gather the information outlined below before starting to fill in the online form.

Please type all information directly on the form. Cutting and pasting from a word processing form can cause formatting issues.

After submitting your application please check that your application is included in the list of applications registered in the system.

Please note that late applications will not be considered.

The information requested on the application form is as follows:

  • Student name
  • Student number
  • Graduate Department
  • Degree
  • Current year in Program
  • Supervisor/Advisor
  • Is this a refereed conference? (Conferences are refereed if proposals are selected based on peer-review.) (Yes/No)
  • Are you the first author of the presentation? (Yes/No)
  • Name of Academic Conference
  • Conference Location
  • Conference Start Date
  • Conference End Date
  • Conference website (url)
  • Title of paper/presentation
  • List authors in order (i.e. first author, second author)
  • Name of supervisor/advisor

When you submit your section of the application, your supervisor will be automatically prompted to provide the following information to complete the application:

  • I supervise/advise the applicant (Yes/No)
  • The applicant is in good academic standing (Yes/No)
  • Is this a refereed conference (Conferences are refereed if proposals are selected based on peer-review.) (Yes/No)
  • Is the applicant the first author on this paper/presentation (Yes/No)

Successful applicants will be notified by email in late November for the fall round of applications and in late April for the spring round. Please note that emails are sent to your University email address. Please check that email from oise.research@utoronto.ca has not been directed to your junk email folder.

All award decisions are final. If your application was not successful, you may apply in the next round.

Supervisor/Advisor Information

For the purposes of this travel grant, the supervisor/advisor identified on the application form must be a faculty member or instructor who is familiar with your current research and the suitability of the conference in relation to your research.

Policy on Correspondence

To avoid missing important and time-sensitive messages from the University, please check your University-issued email regularly and ensure that your mailing and University-issued email address are up-to-date in the student information system (ROSI). For more information, please consult the University's Policy on Official Correspondence with Students.

How to claim funding

You will be reimbursed for eligible expenses up to the maximum of the funds awarded to you. Expense reimbursement forms along with original receipts and supporting documents must be submitted within 45 days of the last day of the conference. After 45 days, your offer of funding will expire and you will no longer be eligible to submit a claim.

To request reimbursement, submit the following documents by mail or in person to your department contact listed below (email submissions will not be accepted):

  1. Completed Expense Reimbursement Form (ExcelPDFsigned by you and approved by your supervisor.
  2. Original receipts (note that for airfare, original boarding passes are required).
    • If you have paid by credit card, submit a credit card statement that includes the name of the cardholder and the last four digits of the credit card number. For privacy reasons, please block out any charges on your statement that are unrelated to your reimbursement claim.
      • If you have incurred expenses in a foreign currency, you will be reimbursed according to the exchange rate on your credit card or bank statement. If you do not have a credit/bank statement, your department business officer will determine the appropriate conversion rate.
  3. Proof of conference attendance which includes your name, the title of your paper, the date of your presentation, and the name of the conference. (e.g. a copy of the conference program or a website printout).
  4. A copy of the email message you received confirming the amount of funding.

Past funding amounts

This chart shows the amount of funding distributed in past application rounds. All eligible applications were funded.

 

Application period

Number of applications submitted

Number of applications funded

Total amount of funding awarded

Spring 2017

54

41

$26,600

Fall 2017

64

50

$37,300

Spring 2018

75

70

$35,700

Fall 2018

48

42

$31,100

Spring 2019

113

105

$40,900

 

Contact

Questions about the application criteria or process?

Lisa Smith, room 12-136
416-978-1117, oise.research@utoronto.ca

Submitting an expense reimbursement?

Applied Psychology and Human Development (APHD)
Sugi Ganeswararajan, room 9-192
416 978-0925, sugirthan.ganeswararajan@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Curriculum, Teaching and Learning (CTL)
Andrea Cuellar, Room 10-244
416-978-0275, andrea.cuellar@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Leadership, Higher and Adult Education (LHAE)
Joanne Bedasie, Room 6-193
416 978-0728, joanne.bedasie@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6

Social Justice Education (SJE)
Varun Malik, Room 12-270
416-978-0500, va.malik@utoronto.ca
252 Bloor Street West, Toronto, ON M5S 1V6