The Graduate Assistantship (GA) Posting System Instructions

Submitting a new job posting | Reposting a job posting | Editing a job posting | Deleting a job posting | Reviewing applications | Ranking applications | Finding out who will be your GA

Submitting a new job posting

To post a GA job as a Supervisor, go to the GA Posting System website.

1. On the Jobs tab, click on " + Add New Posting" and ensure that the year indicated is the current year.
2. A new window will open.
3. GA Group is pre-set by the Graduate Funding Office to reflect the current hiring priority.  The field is not editable.  
4. Under GA Type, make an appropriate selection.
5. Under "Unit:", choose your home unit
6. Under "Supervisor", choose your name as the Supervisor.  As a Supervisor, you will be the person who will go through the hiring process (i.e., review application, possibly interview, make final ranking decisions)
7. Under "Title of Project/Research Work" provide a clear concise description of the project/research work that you expect from the research assistant.  Please note that graduate assistants engage in research and/or field development activities, which are broadly defined but DO NOT include activities which are solely or predominantly clerical or administrative in nature.
8. Under "Duties", list the duties for which the research assistant will be responsible.  This section should be a 150 words max. All work assignments must clearly reflect the basic criteria upon which applicants are ranked; namely their ability to assist in reasech and/or field development activites.*
9. Under "Duration, indicate the timeframe for when the research assistant will be working.  If GA/RF is selected under GA Type, a default value for the GA portion of the contract will be populated automatically.
10. Under "Location", indicate the location if it is outside OISE.
11. Under "Required Skills", describe the skills that an applicant must have in order to be considered for the assignment.
12. Under "Additional Requirements: Evening or weekend work", describe any duties that the research assistant would need to perform on the weekends or evenings.
13. Under "Additional Requirements: Other", describe any additional skills or requirements that would be useful for the work but are not neceesary to apply.
14. Under  "Research Project Information", indicate whether this GA is associated with a research grant.  If so, list the research grants under "Name of Funded Research Project", choose the "Granting Agency"
15. Click on "Preview Job Posting"
16. Review the details of your job.  If you are satisfied with the job posting, click on "Save Job Posting".
17. If you want to edit it more, click on "Edit Job Posting", make your changes and then "Preview Job Posting" again.

* Duties:  The postings must clearly describe the duties that will be performed by the assistant.

For example:

• If the duties include a "review of the literature", the area of the review should be referenced;
• Work that involves analysis of data should include a statement regarding the type of analysis as well as any specific skills/background that may be re­quired;
• Positions that involve editing should indicate whether a substantive background is required;
• Duties such as planning the future activities of a particular organization should make reference to the "development" aspects of the activity.

Jobs that are solely or predominantly clerical or administrative in nature are not ac­ceptable; if the work does involve some clerical or administrative tasks, the proportion of time required for these duties must be indicated.

OISE graduate assistants cannot perform duties that include the teaching, grading or supervision of other students, prepara­tion of course materials, and/or tutoring for courses.

Reposting a job posting from a previous session

To repost a GA job, go to the GA Posting System website.

1. On the Jobs tab, select the year that your job was previously posted
2. Click on the repost icon (arrow) on the right under "Actions"
3. Review and edit any information as needed
4. Click on "Preview Job Posting"
5. Review the job posting
6. Click on "Save Job Posting"

This will create a new job posting.

Editing a job posting that you just created (not for editing old jobs from previous sessions)

If you want to repost a previous job posting to the current session, do not use the "Edit" feature.  Please refer to instructions for "Reposting a job posting from a previous session".

To edit a current GA job, go to the GA Posting System website.

1. On the Jobs tab, click on the edit icon (square with a pencil) on the right under "Actions"
2. Review and edit any information as needed
3. Click on "Preview Job Posting"
4. Review the job posting
5. Click on "Save Job Posting"

Deleting a job posting

To delete a GA job, go to the GA Posting System website.

1. On the Jobs tab, click on the delete icon (red x) on the right under "Actions"
2. Another pop up screen will appear to confirm that you want to permanently, click "OK"

Reviewing applications

To view the list of applicants, go to the GA Posting System website.

1. On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
2. A list of the applicants will appear below the assignment line
3. Click on the Student Name to open their cover letter
4. Click on "Download Resume" to download their resume
5. Review all applicants 

Ranking applications

Once you have reviewed all the applications and are ready to rank them, go to the GA Posting System website.

1. On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
2. A list of the applicants will appear below the assignment line
3. Under "Rank", click on the drop down menu.  Initially the drop down menu will only include three options: "Not Ranked"; "Not Qualified"; and "1"
4. Select the most qualified person for the assignment and mark them as "1".  Once you rank the first applicant, more numbers will appear in the drop down menu.
5. Select the next qualified person as "2", and so on.
6. Select any person that is not qualified as "Not Qualified".  The students do not see your ranking.
7. The system will automatically re-sort the list from the most to least qualified.

Please note: You only need to rank applications for jobs that were "Posted"

Finding out who will be your GA

Once the matches have been made, go to the GA Posting System website.

1. On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
2. A list of the applicants will appear below the assignment line
3. Under the Status column, you will see either a status of "Unsuccessful" or "Offered"

• "Unsuccessful" will indicate that there was a better candidate for that position
• "Offered" will indicate that this will be your GA for the upcoming session. You will need to go to the My GA Supervisions website to sign the contract.