Deadline: March 1 Signing your Mid-term Revisions (DDAH) Form for "W" session courses
Following your meeting with your supervisor to discuss your any mid-term revisions on your DDAH form, your supervisor will have documented the agreed upon hours online. You are required to review and sign the form by March 1, 2014.
Instructions for reviewing and signing the Mid-term portion of the DDAH form (for only those working in the Winter term):
- Click on the "My Jobs" tab
- For each job, click on "View" under the DDAH column.
- Review the Duties, Preliminary # of hours, and the Mid-term revisions.
- If you agree with the information listed, you may sign the DDAH form at the bottom of the screen by clicking on "Student Signature" under the Mid-term revisions Signatures. If you have any questions, you should contact your supervisor so that you can discuss your concerns.
- Click on "Save & Close".
For "F" session courses, the mid-course meeting shall be held no later than November 15th, January 31, for "FY" courses and March 1 for "W" courses.
To view the entire process and timelines, click here.
Preparing for 2014/2015: Intent to Continue
Deadline: March 24, 2014
If you are a teaching assistant who is eligible to receive at least one subsequent assignment in 2014/15, you will have received an email, as per Article 16:06(5) of the CUPE 3902, Unit 1 Collective Agreement, from Susan Hall with instructions on how to indicate your intent to continue. Only students who are guaranteed a subsequent appointment in 2014/15 will have received the email.
You may indicate your choice at: http://www.oise.utoronto.ca/oise/Students/Graduate_Student_Funding_Information/Grad_Student_Jobs/My_TA_TEPA_Appointments/TA_TEPA_Choice_to_Continue.html
You will need to login using your UTORid and password. You must use this URL as there is no path to get to the page.
If you have any questions or comments about the system, please don't hesitate to email Susan Hall at susan.hall@utoronto.ca.
Information Changes
If your appointment information changes, or circumstances require that we change that information, the following steps must be taken to ensure that the information on the system is accurate.
- If you need to make a change to your appointment/assignment, contact Susan Hall (susan.hall@utoronto.ca)
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Once a change has been requested, Susan will initiate the process to record the change on the system. You will then be contacted by Susan Hall to view and sign the change. To view and sign the change:
- Scroll to the bottom of the screen and click on the "My Jobs" tab.
- Select the year "2013" if it hasn't been selected. The year 2013 indicates jobs for the 2013/14 academic year.
- Your list of jobs will be listed under the "My Jobs" tab. Under the "Changes" column, click on "View". A box will appear that lists all the changes requested. Click on the title of the change for a description of the change. Review the change.
- If you agree to this change, click on the box next to "Student Signature". This will indicate that you approve this change.
- Click "OK" at the bottom of the box.
- If the change involves declining a job that you had previously accepted, change the "Accept" to "Decline" under the "Accept/Decline" column.
All changes to the information on the system must be signed by the student, supervisor, and ADP. Once the change has been signed by all three parties, the data on the system will be changed (including updates to the contract) and payroll will be adjusted accordingly.
Deadline: December 13: Signing your Mid-term Revisions (DDAH) Form for "F" session courses
Following your meeting with your supervisor to discuss your any mid-term revisions on your DDAH form, your supervisor will have documented the agreed upon hours online. You are required to review and sign the form by December 13, 2013.
Instructions for reviewing and signing the Mid-term portion of the DDAH form (for those only working in the Fall (F) Term):
- Click on the "My Jobs" tab
- For each job in the Fall "F" term, click on "View" under the DDAH column.
- Review the Duties, Preliminary # of hours, and the Mid-term revisions.
- If you agree with the information listed, you may sign the DDAH form at the bottom of the screen by clicking on "Student Signature" under the Mid-term revisions Signatures. If you have any questions, you should contact your supervisor so that you can discuss your concerns.
- Click on "Save & Close".
For "F" session courses, the mid-course meeting shall be held no later than November 15th, January 31, for "Y" courses and March 1 for "S" courses.
To view the entire process and timelines, click here.
November 15, 2013: Mid-term Revisions (DDAH) Meeting for "F" session courses
Your supervisor is responsible for scheduling a meeting with you at least once per appointment, around the mid-point of your appointment. The purpose of the meeting is to review your Description of Duties and Allocation of Hours. It is an opportunity for you and your supervisor to adjust the number of hours that are allocated to specific tasks. Following this meeting, your supervisor, will complete the mid-term portion of your DDAH form online which will then become available for you to review and sign.
For "F" session courses, the mid-course meeting shall be held no later than November 15th, January 31, for "Y" courses and March 1 for "S" courses.
To view the entire process and timelines, click here.
Current Step in the Process:
Payroll has now been processed for all Teaching Assistants holding a position for the 2013-2014 academic year. If you are having any difficulties with your payments, please contact Susan Hall at susan.hall@utoronto.ca.
If both you and your supervisor have signed the contract and DDAH form, you may start working as a teaching assistant. You can verify whether your supervisor has signed the contract by clicking on "View" under Contract. At the bottom of the document, if both signature boxes have been signed, you may start working.
To view the entire process and timelines, click here.
New and Continuing Teaching Assistants: You may now sign your contract and DDAH form. Deadline: August 6
Your contract and DDAH form is now available to sign. Please follow the instructions below for each of your jobs.
Steps to view and sign your Contract and DDAH form:
- Click on the My Jobs tab. A list of your assignments for 2013 will appear.
- Under Contract, click on "View". Review the contract and sign it by clicking on "Student Signature". Click on "Save & Close" to save your signature.
- Under DDAH, click on "View". Review the DDAH form and sign it by clicking on "Student Signature". Click on "Save & Close" to save your signature.
Don't see the "View" links? If you don't see the "View" links, this means that your supervisor is still finalizing the DDAH form or a detail about your appointment still needs to be confirmed. Please contact Susan Hall at susan.hall@utoronto.ca for more information.
Payroll & Benefits Information: Continuing and New students who have accepted an assignment for 2013 should submit any necessary payroll documentation to HR. Please visit the Payroll & Benefits Documentation webpage for more information.
Next Step in the Process:
Once you have signed the contract and DDAH form and submitted any necessary payroll documentation to HR, your part of the process is complete. We hope you have a wonderful and productive year as a Teaching Assistant.
To view the entire process and timelines, click here.
If you still need to accept or decline your assignment for 2013/14, follow these instructions:
Steps to view DDAH and accept or decline your assignment:
- Click on the My Jobs tab. A list of your assignments for 2013 will appear.
- Under DDAH, click on "View". Review the DDAH form.
- Under Accept/Decline, input your choice to either accept or decline the position.
Please note: It is advisable to review the DDAH form before accepting or declining your assignment. If you have questions about the DDAH form, you may contact your supervisor before making your decision. In August, you will be asked to sign your contract and the DDAH form. Therefore, if there are any details in the DDAH form that you would like to discuss with your supervisor, this is the best time to do it. However, please note that although your supervisor may consider your requests, it is ultimately their decision on what is included in the DDAH form.
Don't see an assignment? If you don't see an assignment listed, this means that we are still working on getting one for you. Most likely we have already been in touch and will keep you updated by email.
Current Step in the Process:
Note for July 30, 2013:
We are still working to get the contracts to you but are experiencing a short delay. We will send you an email when the contact is available to sign. The deadline to sign the contracts have been extended to August 6, 2013. We apologize for any inconvenience.
New Teaching Assistants:
July 22 - 29: Students who have been offered a new teaching assistantship for the 2013/2014 academic year can now accept or decline their position below.
If this is your first paid job with the University, please ensure that you submit your payroll information to HR. Please visit the Payroll & Benefits Documentation webpage for more information about the documents that you need to submit.
Continuing Teaching Assistants:
June 14 - August 6: Continuing and New students who have accepted an assignment for 2013 may start to submit your payroll information to HR. Please visit the Payroll & Benefits Documentation webpage for more information.
June 14 is the deadline to accept or decline your teaching assistantship position for 2013. Unless there are extenuating circumstances, if you do not accept or decline your teaching assistantship by the deadline, the system will assume that you are declining your assignment for 2013.
Steps to view DDAH and accept or decline your assignment:
- Click on the My Jobs tab. A list of your assignments for 2013 will appear.
- Under DDAH, click on "View". Review the DDAH form. (See below if you don't see the "View" link.)
- Under Accept/Decline, input your choice to either accept or decline the position. The deadline to make your choice is June 14. If you have not made a choice by then, the system will assume that you are declining the assignment.
Please note: It is advisable to review the DDAH form before accepting or declining your assignment. If you have questions about the DDAH form, you may contact your supervisor before making your decision. In August, you will be asked to sign your contract and the DDAH form. Therefore, if there are any details in the DDAH form that you would like to discuss with your supervisor, this is the best time to do it. However, please note that although your supervisor may consider your requests, it is ultimately their decision on what is included in the DDAH form.
Don't see the "View" link? If you don't see the "View" link under DDAH, this means that your supervisor is still finalizing the document. We will let you know when it is available to view but you may also check back regularly as the website will be updated as soon as it is available.
Don't see an assignment? If you don't see an assignment listed, this means that we are still working on getting one for you. Most likely we have already been in touch and will keep you updated by email.
June 3 Continuing students now have access to their assingment information. You are required to accept or decline your assignment by June 14. If a choice is not made by June 14, the system will assume that you have declined your assignment.
Current Step in the Process:
The Teaching Assistantship Appointment Process involves many steps. The Academic Director, Teacher Education and the Associate Dean, Programs office are in the process of making decisions about continuing TA and TEPA positions for 2013/2014. As part of this process, some continuing teaching assistants will need to go onto the TA and TEPA Posting systems to find a job that interests them.
Next Step in the Process:
All continuing teaching assistants will be able to view their assignment for 2013/14 on June 3. At that time you will also be able to view the DDAH form and asked to accept or decline the assignment below.
The ability to view your supervisions is currently turned off. We are inputting the assignment information at this time. On June 3, you will be able to view your assignment for 2013/14 and asked to accept or decline the assignment.
Continuing teaching assistants who need to go onto the TA and TEPA Posting systems will be notified by email during the week of April 29 and will be given instructions to view current job opportunities. At that time, you will be asked to indicate which jobs interest you. You may indicate multiple positions that interest you. Instructors will review your information and will rank all those that are interested in their positions. At the end of this step, you will be assigned a subsequent assignment for 2013/14. Although our goal is to find the best possible match for you, we cannot guarantee that you will be matched with a particular job.
All continuing teaching assistants will be able to view their match below on June 3.
