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Payroll Documentation
Graduate Assistantships (GA) and Teaching Assistantships (TA) payroll is processed through the Human Resource Information System (HRIS) by the OISE Graduate Funding office. Payments are made in equal monthly installments disbursed through direct deposit to your bank account. Please note: monthly payments are paid out as T4 income and subject to applicable taxes and Union dues. Students must have a valid Canadian bank account.
Payments will be processed once you are set up on the HRIS payroll system. Delays in providing your documents and may have implications for your contract (refer to your contract for more information).
Your Personnel Number
Student employees are responsible to record this number and keep it in a safe place for reference as they will need it to log into certain system. If you are new to payroll, you can leave this blank when you submit your forms for the first time.
Getting on the payroll system
You must provide OISE Funding Office with the documentation listed below. You will be sent a link to where you can upload the documents. (Please download the form and open with Adobe Acrobat to access the fillable form fields.)
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Graduate Assistant & Teaching Assistant Payroll Set-up Checklist.
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Provincial Tax Credit Form complete, signed and dated.
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Federal Tax Credit Form complete, signed and dated.
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Void cheque from a Canadian Banking Institution. If you cannot provide a void cheque, you must complete and submit a Pre-Authorization Payment or Deposit Form. These forms are provided by your bank. Note: Students must have a valid Canadian bank account.
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Copy of your Study Permit (for International Students Only). To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website. If you have a study permit and your SIN starts with a "9" you also need to provide a copy of your passport.
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Social Insurance Number (SIN) card/letter for verification*. If you do not have or lost your card/letter, you will need to apply for one and submit proof of having applied. Once you receive your card/letter, please check the zoom hours on our website to be able to provide your card/letter for verification.
To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website.
Changes to your Payroll Forms
If you are currently set up on payroll as a graduate assistant or teaching assistant and wish to make changes to your payroll information during the academic year (i.e. change to banking information, Provincial or Federal tax forms, etc.), please complete the GA & TA Information Change form(Please download the form and open with Adobe Acrobat to access the fillable form fields.) Once completed, the form, along with the supproting documents should be submitted, in person to the Graduate Funding Office.
Paystubs
Payroll documentation will be available online through the University’s Employee Self-Service System (ESS). This includes electronic delivery of your pay statement, tax documentation (i.e. T4), and other payroll documentation as made available from time to time. You can print copies of these documents directly from ESS.
Questions?
If you have questions about GA, or TA payments, please refer to the Frequently Asked Questions or contact oise.gradfinasst@utoronto.ca
OISE Payroll can also be reached at payroll.oise@utoronto.ca
