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Payroll Documentation

Graduate Assistantships (GA) and Teaching Assistantships (TA) payroll is processed through the Human Resource Information System (HRIS) by the OISE Graduate Funding office. Payments are made in equal monthly installments disbursed through direct deposit to your bank account. Please note: monthly payments are paid out as T4 income and subject to applicable taxes and Union dues. Students must have a valid Canadian bank account.

Payments will be processed once you are set up on the HRIS payroll system.

 

Getting on the payroll system

You must provide OISE Funding Office with the documentation listed below. Once completed, all documents must be submitted, in person to the Graduate Funding Officer, located on the 12th floor, OISE Building, room 139.

 

1. The Graduate Assistant & Teaching Assistant Payroll Set-up Checklist(Please download the form and open with Adobe Acrobat to access the fillable form fields.)

2Provincial Tax Credit Form complete, signed and dated. 

3. Federal Tax Credit Form complete, signed and dated.  

4. Payroll Bank Authorization Form for Direct Deposit.

5. Void cheque from a Canadian Banking Institution. If you cannot provide a void cheque, you must complete and submit a Pre-Authorization Payment or Deposit Form. These forms are provided by your bank. Note: Students must have a valid Canadian bank account.

6. Copy of your Study Permit (for International Students Only). To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website.

7. Social Insurance Number (SIN) card/letter for verification*. If you do not have or lost your card/letter, you will need to apply for one and submit proof of having applied. Once you receive your card/letter, please bring your original card/letter in for verification purposes. 

*Information for international students - To apply for a SIN card/letter, you will need 1) a copy of your Student Authorization; and 2) a letter of employment. You can obtain a letter of employment by e-mailing oise.gradfinasst@utoronto.ca. Please note: if your SIN and/or Visa expires during the academic year, your payments will stop until you provide the HR Office with new documentation.

To learn more about getting a work permit, social insurance number, and other immigration documentation, please visit the International Student Centre website.

 

Changes to your Payroll Forms

If you are currently set up on payroll as a graduate  assistant or teachign assistant and wish to make changes to your payroll information (i.e. change to banking information, Provincial or Federal tax forms, etc.), please complete the Returing GA & TA Information Change form(Please download the form and open with Adobe Acrobat to access the fillable form fields.)Once completed, the form, along with the supproting documents mus be submitted, in person to; the Graduate Funding Officer, located on the 12th floor, OISE Building, room 139.

 

Paystubs

Payroll documentation will be available online through the University’s Employee Self-Service System (ESS). This includes electronic delivery of your pay statement, tax documentation (i.e. T4), and other payroll documentation as made available from time to time. You can print copies of these documents directly from ESS.

 

Questions?

If you have questions about GA, or TA payments, please refer to the Frequently Asked Questions or contact oise.gradfinasst@utoronto.ca