The Teaching Assistantship (TA) Posting System Instructions

Submitting a new job posting | Approving a job posting | Editing a job posting | Reposting a job posting | Deleting a job posting | Reviewing applications | Ranking applications

Submitting a new job posting

To post a TA job as a Unit Head, go to the TA Posting System website.

1. On the Jobs tab, click on " + Add New Posting" and ensure that the year indicated it the appropriate year of the assignment.
2. A new window will open.
3. Under "Unit:", choose the appropriate unit
4. Under "Supervisor", choose your name as the Unit Head.  The Supervisor here will indicate the person who will go through the hiring process (i.e., review application, possibly interview, make final ranking decisions)
5. Under "Course Number and Title:" select the course in which the TA will be working. If the course is not listed or the TA will be working in multiple courses, select the blank field (at the top of the list) and use the next field "Course Option:"
6. If you will be using "Course Option:", list a short title for the position.  (For example, "Piano Accompanist for courses PMU123, PMU134 and PMU145").
7. Under "Per Course Enrolment (estimated):", indicate the number of students in the class.
8. Under "Number of Positions:", indicate the number of positions
9. Under "Dates of Appointment:", indicate Sept 1 YYYY - Dec 31 YYYY for the Fall term, Jan 1 YYYY - April 30 YYYY for the Winter term, and Sept 1 YYYY - April 30 YYYY for a Full Year.
10. Under "Delivery Mode:", select Face-to-face.
11. Under "Duties may include:", list the duties for which the student will be responsible.  These are typically the duties that are listed (in more detail) on the DDAH form.
12. Under "Qualifications (Special Skills, Interests, Experiences expected):", list the qualifications of the applicant.
13. Click on "Preview Job Posting"
14. Review the details of your job.  If you are satisfied with the job posting, click on "Save Job Posting".
15. If you want to edit it more, click on "Edit Job Posting", make your changes and then "Preview Job Posting" again.

Approving a job posting

As a Unit Head, you are responsible for approving submitted jobs in the context of your Unit's needs.  Once approved, the jobs will be reviewed by the Associate Dean (Graduate Education) and approved to be offered as a subsequent assignment or as a new TA job posting.

To approve a TA job, go to the TA Posting System website.

1. On the Jobs tab, click on the JobID for the job that you want to review and approve.
2. Review the information.  At the bottom of the window, a drop down menu will appear with the default as "Submitted"
3. If you want to approve the job, at the bottom of the window, use the drop down menu and select "Approved"
4. If you don't want to approve the job, at the bottom of the window, use the drop down menu and select "Not Approved"
5. You can use the "Pending" selection to indicate any jobs that need more clarification, details, etc.C
6. Click on "Save Job State"
7. Click on "Close"

Editing a job posting

To edit a TA job, go to the TA Posting System website.

1. On the Jobs tab, click on the edit icon (square with a pencil) on the right under "Actions"
2. Review and edit any information as needed
3. Click on "Preview Job Posting"
4. Review the job posting
5. Click on "Save Job Posting"

Reposting a job posting

To repost a TA job, go to the TA Posting System website.

1. On the Jobs tab, select the year that your job was previously posted
2. Click on the repost icon (arrow) on the right under "Actions"
3. Review and edit any information as needed
4. Click on "Preview Job Posting"
5. Review the job posting
6. Click on "Save Job Posting"

This will create a new job posting.

Deleting a job posting

To delete a TA job, go to the TA Posting System website.

1. On the Jobs tab, click on the delete icon (red x) on the right under "Actions"
2. Another pop up screen will appear to confirm that you want to permanently, click "OK"

Reviewing applications

To view the list of applicants, go to the TA Posting System website.

1. On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
2. A list of the applicants will appear below the assignment line
3. Click on the Student Name to open their cover letter
4. Click on "Download Resume" to download their resume
5. Review all applicants 

Ranking applications

Once you have reviewed all the applications and are ready to rank them, go to the TA Posting System website.

1. On the Jobs tab, click on the view applicants icon (top left image) under "Actions"
2. A list of the applicants will appear below the assignment line
3. Under "Rank", click on the drop down menu.  Initially the drop down menu will only include three options: "Not Ranked"; "Not Qualified"; and "1"
4. Select the most qualified person for the assignment and mark them as "1".  Once you rank the first applicant, more numbers will appear in the drop down menu.
5. Select the next qualified person as "2", and so on.
6. Select any person that is not qualified as "Not Qualified".
7. The system will automatically resort the list from the most to least qualified.

Please note: You only need to rank applications for jobs that were "Posted"