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OISE COVID-19 Related Updates

At the present time, the Office of the Registrar and Student Services (ORSS) is offering digital service to students and applicants. We are here to help you:

The health and safety of all students, faculty and staff are paramount:

  • Academic requirements remain in place and academic integrity must be maintained;
  • Students should be able to meet their academic requirements to the extent possible;
  • In-person interactions should be minimized and guidance about social distancing followed;
  • Students should not feel compelled by anyone to do something that, under the circumstances, feels unsafe.

     

Registered Students
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 Student Services & Financial Support
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Admissions
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OISE Dean’s Memos and Announcements



Registered Students

This section last updated: March 27, 2020*

Completion of 2020 Winter Session Courses

  • As of March 16 and continuing until at least April 3, all OISE graduate courses are being delivered through alternative means (which may include existing online platforms). Students are receiving details about courses and revised session dates from their graduate program directly. Please contact your program with any questions.
    [Posted: Mar 23, 2020]
     
  • The final date to withdraw from Winter term and full-year courses without academic penalty has been changed from February 24, 2020 to April 25, 2020. Refund schedules are based on withdrawal from a term, not courses, those dates are www.fees.utoronto.ca
    [Posted: Mar 23, 2020]
     
  • The dates for instructor submission of grades have been extended.  For those students who are graduating in June, the grade submission date had been extended from April 13th to May 4th. For all other students the grade submission date has been extended from May 6th to May 29th.
    [Posted: Mar 23, 2020]
     
  • Most departmental examinations (e.g. qualifying, comprehensive, and/or general examinations) can take place without physical presence. More information will follow from your graduate program regarding arrangements for the completion of departmental examinations in your program.
    [Posted: Mar 23, 2020]
     
  • For Placements, Internships and Other Program Requirements, please refer to your graduate program for further information. 
    [Posted: Mar 23, 2020]
     

Spring/Summer Courses

  • As of March 20, 2020, the Spring/Summer Online Course Schedule is now available.
    [Posted: Mar 23, 2020] 
     
  • All OISE Spring/Summer 2020 courses (May-June and July-August) will be offered online. There will be no in-person courses offered this Spring/Summer 2020. Online courses might be offered synchronously at a given time of the week, or asynchronously. As individual course offering formats (synchronous or asynchronous) are finalized, the comments column in the course schedule will be updated accordingly. 
    [Posted: Mar 23, 2020]
     
  • Course selection/enrolment for Summer Session opened on Mar 25 (6:00 am) via ACORN. Due to the COVID-19, all OISE Summer 2020 courses will be on-line.
    [Posted: Mar 23, 2020]
     
  • Master of Teaching summer courses are pre-loaded to ACORN.
    [Posted: Mar 23, 2020]
     

Final Oral Exams

  • For doctoral students with scheduled final oral examinations, SGS will make accommodations to allow these examinations to proceed as scheduled without physical presence. OISE has implemented temporary procedures for this. Alternatively, we will offer the option of postponement.
    [Posted: Mar 23, 2020]
     

Convocation

  • All Convocation ceremonies for the Spring 2020 season, previously scheduled to take place from June 2-19, have been cancelled. Students who complete their degree requirements will still graduate and receive their degrees and parchments. Possible alternative means of graduation ceremonies are being explored. Read announcement. 
    [Posted: Mar 25, 2020]
     

Accessibility

  • Graduate students registered with Accessibility Services should continue to contact Accessibility Services to receive accommodations and supports. Special updates for students registered at Accessibility Services can be found at: COVID-19 and Accessibility Services
    [Posted: Mar 23, 2020]
     
  • If you are a student registered with Accessibility Services and are concerned about doing well in online formats:
    We recommend you start by contacting your instructor to see what individual accommodations can be considered for your course. If this is not a realistic option, or if you still have questions or concerns, please consult your Accessibility Advisor to discuss next steps. 
    [Posted: Mar 23, 2020]
     
  • If you are a student who usually writes tests and exams with accessibility related accommodations:
    Students should continue to register to receive accessibility related accommodations for their test/exams using the Accessibility Services Student Portal.  Accommodated Testing Services will be reaching out to you in order to provide you with an option to write either online with the class as scheduled, or at the Test Centre on 255 McCaul Street. Please note that the accommodations that can be provided through online testing arranged by the instructor (i.e. if you are not writing at the test centre) are limited to extra time only. If writing at the Test Centre, staff will work to put in place your regular accommodation plan.
    [Posted: Mar 23, 2020]
     

International Students 

  • *If you are an international student and require a proof of enrollment letter to extend your study permit, work permit or visa, contact your Registration Specialist.
    [Posted: Mar 27, 2020]


Research

  • We understand that this is a highly stressful time for many of you and we remain committed to providing you with highly engaged academic support. The University is advising that all lab-based research operations must be shut down no later than 5 PM, Friday March 20, 2020, other than critical COVID-19 research and time-sensitive critical projects. Other research settings, including many off-campus sites, are also shutting down. Please stay informed of the status of activities in your own research setting. In many cases, plans for future research may also need to be changed and contingency plans developed. Consult with your research supervisor about your planning. Please also consult the website of the Office of Vice-President Research and Innovation which will be updated daily. 
    [Posted: Mar 23, 2020]

[Top: COVID-19 updates]



Student Services & Financial Support

This section last updated: March 23, 2020

Student Services

All OISE student services continue to be available:

Counselling Services

  • If you need to meet with our Student Success Counselor, Jeananne Robertson, call 416-978-2448 or email jt.robertson@utoronto.ca to request a virtual appointment.

OISE Student Success Centre (OSSC)

  • All appointments have been moved online via the OSSC website.

International Students

  • Contact our International Student Success Coordinator, Andy Xia via email to request a virtual appointment.

Career Support

  • Contact our Student Career Coordinator, Ghayas Shams via email to request a virtual appointment.

Financial Support

  • If your employment income has been disrupted and are experiencing immediate financial hardship, you can apply for an OISE Emergency Bursary.  Contact Anne Marie Kwan, Financial Aid and Awards Coordinator (oise.financialaid@utoronto.ca)
    • Any OISE student whose income has been disrupted by COVID-19 related illness, quarantine or forced to stay home to care for children may be eligible for Employment Insurance.
       
  • Funded graduate students, including those on stipends, will continue to receive their funding packages as stated in their funding letters. Questions related to the funding package, OISE GA and TA contracts can be directed to oise.gradfinasst@utoronto.ca
    [Posted: Mar 23, 2020]
     
  • Current GA and TA contracts (and where applicable, RF contracts for funded students) at OISE may need to be adjusted to reflect the fact that some aspects of the appointment may no longer be conducted in-person. The overall number of hours allocated in the contracts will not be reduced.
    [Posted: Mar 23, 2020]
     
  • Current TA contracts for OISE graduate students who have appointments with other University of Toronto divisions may need to be adjusted to reflect the fact that undergraduate courses are no longer in-person, but the overall number of hours allocated in the contracts will not be reduced.
    [Posted: Mar 23, 2020]

[Top: COVID-19 updates]



Admissions 

This section last updated: March 27, 2020**

  • Due to the COVID-19 pandemic, processing of application files will take longer than normal. This includes managing new applications, responding to inquiries, and providing result letters via the online admissions application. Due to very limited time on campus, there will be a significant delay processing transcripts received by mail, so applicants are strongly encouraged to upload all required online transcripts (electronic records) via the online admissions application.
    [Posted: Mar 23, 2020]
     
  • If you previously received an offer of admission with a condition that requires submission of an official transcript (a paper record received by the Office of the Registrar and Student Services in a sealed envelope, signed/stamped by the issuing institution) and made arrangements for the transcript to be provided, please be patient because receipt and review of the transcript will be delayed. If you newly receive an offer of admission with a condition that requires submission of an official transcript, if possible make arrangements for the transcript but understand there will be a delay processing such records. It’s important to stress, all students are allowed to enroll in courses and register (pay tuition fees) when conditions of admission are not yet fulfilled.
    [Posted: Mar 23, 2020]

CR/NCR Impact on Your Application and Admission

  • **If you are completing the final year of your bachelor’s degree, your post-secondary institution may present the option of changing a course to “Credit” or “No Credit” (CR/NCR). This means no grade will appear on your official transcript, it will simply reflect if the course was successfully passed (CR) or not (NCR). The University of Toronto School of Graduate Studies (SGS) establishes policy regarding the academic assessment of a transcript. SGS has not communicated any policy change related to COVID-19, so how we do assessments has not changed.

    If there is no grade showing, there is no grade to include in our assessment. We’ll simply not count CR/NCR courses in our calculation. Sometimes not counting courses transitions a full-time assessment to a part-time assessment:
    • If your bachelor's degree was completed on a full-time basis, average the final year.
    • If your bachelor's degree was completed on a part-time basis, average the five (approximately) most recent, senior-level, full courses or equivalent (students enrolled in fewer than four full course equivalents in their last academic year – including Summer Session – are considered part-time).
       
  • If you are completing the final year of your master’s degree, our academic assessment averages all graded courses completed for the entire master's program. We’ll simply not count CR/NCR courses in our calculation.

    CR/NCR courses can sometimes advantage a student (eliminating a potentially poor grade), but also disadvantage a student (eliminating a potentially strong grade). Ultimately, if you are presented with the option to change a course to CR/NCR, the choice is yours.
    [Posted: Mar 27, 2020]

International Students

  • We understand for many international students satisfying the English language proficiency requirement may be very difficult due to limited availability of testing. If possible, you may want to consider the TOEFL test because the testing service is now offering a special at-home option within certain countries (learn more).

    When evidence of English language proficiency is required an offer of admission will not be issued until the requirement is fully satisfied. However, programs may allow for additional time (well beyond the two week timeframe stated in our “Proof of English Language Proficiency” letter). You can connect with the applicable program for information about your particular situation. The Office of the Registrar and Student Services will not cancel any potential offer of admission unless directed to do so by a program.
    [Posted: Mar 23, 2020]

[Top: COVID-19 updates]