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OISE COVID-19 Related Updates

At the present time, the Office of the Registrar and Student Services (ORSS) is offering digital service to students and applicants. We are here to help you:

The health and safety of all students, faculty and staff are paramount:

  • Academic requirements remain in place and academic integrity must be maintained;
  • Students should be able to meet their academic requirements to the extent possible;
  • In-person interactions should be minimized and guidance about social distancing followed;
  • Students should not feel compelled by anyone to do something that, under the circumstances, feels unsafe.
     

Registered Students
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 Student Services & Financial Support
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Admissions
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OISE Dean’s Memos and Announcements


Fall-Winter 2021-22 Statement

New update: June 2, 2021

  • Planning for the 2021-2022 academic year at OISE is well under way as course registration will open on July 14. While the hope for return to in-person activities is increasing with the roll-out of vaccination against COVID-19, OISE is carefully monitoring the ongoing pandemic and is committed to creating a safe and healthy environment for our community, while also ensuring that our students continue to make progress toward the completion of their degree.

    Consideration and priority for in-person activities will depend on capacity and on the degree to which the activity in question is an essential program requirement or pedagogically beneficial for the students [1 & 2]. We want to provide the most positive student experience by avoiding as many disruptions as possible.

    We are in a unique position given that out of our 3500 students, 1000 students complete a practicum or an internship as part of the essential requirements of their program. Our primary objective is to ensure that our students are safe while obtaining the best education possible.

    Courses that include a field placement will be indicated as in-person courses in the course registration system. There is an expectation that students will complete their placements in-person. However, those who need special accommodations are invited to connect with their program.

    In the Fall session, courses which do not involve a field placement will be offered online.

    In the Winter session, sixty percent of courses across all OISE programs will be offered in-person, which includes full-year courses that will have started online in the fall and pivot to in-person in the winter if public health conditions are favorable. Most of these are in our teacher education and counselling/clinical programs. The remaining forty percent of courses will continue to be offered online.

    As noted in previous updates, OISE has a long history and a depth of experience offering online courses. We continue to build on our expertise in pedagogy and use of technology in order to offer online cutting-edge teaching and learning opportunities. We are committed to offering exceptionally high-quality instruction and programming to support our graduate programs, while also enhancing access to these programs during and beyond the COVID-19 pandemic.

    [1] Students with Research Fellowship, Graduate Assistant or Teaching Assistant responsibilities may be required to attend campus to fulfil their duties.
    [2] International Students should connect with UofT’s Centre for International Experience to learn more about Study permits, Work permits and travel to Canada.


    - Normand Labrie, Associate Dean, Programs

Registered Students

This section last updated: Jun 9, 2021*

NOTE: Ontario’s response to the COVID-19 pandemic continues to evolve. Changes will likely occur as the province and its municipalities adjust to new data about the virus. In these circumstances, please be advised that the manner of delivery of courses, co-curricular opportunities, programs and services is subject to change, in accordance with university policies. The University thanks its students, faculty, and staff for their flexibility during these challenging times as we work together to maintain the standards of excellence that are the hallmark of the University.

OISE Students & Vaccinations

  • New Update: Students living in residence for 2021/2022 will be required to get their first dose of a COVID-19 vaccine before their residence move-in date. Read more about students and vaccines at  COVID-19 Info for U of T Students.  
    [Posted: June 9, 2021]
     
  • Vaccination efforts are increasing across the GTA and the rest of Ontario and as more vaccines become available, a growing number of individuals will become eligible to get a first shot based on the provincial eligibility framework.

    OISE is following the guidance set out by Ontario’s Ministry of Health with regards to their approach to vaccine distribution. Likewise, OISE is abiding by the University of Toronto’s approach to vaccinations at the present time - click for more information.

    Please note that "the University will not directly deliver the vaccine or decide the priority groups." Abiding by this directive means that we won’t provide any documentation regarding student group vaccination eligibility until they have been identified as a priority group. As such, we will continue to monitor and abide by the Ministry’s guidelines regarding the identification of students, teacher candidates and/or trainees as a priority group. Any new information or update will be shared with students, including those in professional programs, on this COVID-19 webpage as soon as it is received.
    [Posted: April 16, 2021]


Spring/Summer 2021
 

  • All OISE Spring/Summer 2021 courses (May-June and July-August) will be offered fully online. There will be no in-person courses offered this Spring/Summer 2021.

    While it is possible that public health conditions in Summer 2021 could look different than Winter 2021, it is not likely that these conditions will be known until later in the spring, well after most faculty, instructors, TAs and students will have needed to confirm their summer arrangements, including potentially signing leases, making travel or work arrangements, and so on. Rather than planning to pivot mid-session, plan for summer courses to finish as they started – i.e., online stays online.
    [Posted: Feb 4, 2021]


Winter 2021

  • Incidental Fee Reduction for Winter 2021
    Student service fees (including fees for Student Life, Hart House and athletics & recreation) have been reduced. The services offered at each campus and the incidental fees charged vary by campus. The fees charged reflect the local needs and costs of the various campuses and any special programs within them. Most programming and services continue on-line or through video calls, phone calls, and other means. In-person services are also offered wherever possible in accordance with public health, government, and university guidelines.

    Fee reductions apply to all students that are registered and are specific to the campus at which you are registered. Some student societies have also reduced their fees. Please check your invoice and with the society directly for additional information.

    St. George: KPE Sports & Rec fee is reduced by 30%.; Hart House fee is reduced by 20%; Student Life fee is reduced by 10%. For more information please visit here.   
    [Posted: Dec 4, 2020]  

  • Suspension of the monthly service charge fee billing has been extended for 2021 Winter term fees. Monthly service charge fee billing resumes on February 16, 2021 for student who do not have 2020 Fall and 2021 Winter sponsorship, scholarship or graduate funding, or tuition waiver deferral. See brief announcement on UofT Student Accounts.
     
  • All OISE courses for Winter 2021 will be held ONLINE except for some practicum which may include in-person components (please consult your program coordinator for more details on practicum).
     
  • Except for our teacher education candidates, OISE graduate courses will begin the week of January 11th, 2021. Courses in the MT program and placements in the MA (CSE) program are scheduled to begin January 4th. Our teacher education programs are carefully monitoring decisions being made by the province and our board partners, and any changes in program scheduling will be communicated directly to teacher candidates. For all important OISE dates, visit Important Dates
    [Posted: Nov 19, 2020]
     
  • All OISE courses for Winter 2021 will be held ONLINE except for some practicum which may include in-person components (please consult your program coordinator for more details on practicum).
    [Posted: Sept 24, 2020]


Fall 2020/Winter 2021 Courses 

Practicum Communication

Register with Tuition Exemption on Basis of Progress Delays due to COVID-19

  • The general intent of the request to Register with Tuition Exemption on the basis of progress delays due to COVID-19 is to support students whose ability to complete their program was significantly impeded for reasons directly related to the COVID-19 pandemic. Students who experienced academic delays due to the pandemic and only require one final semester of registration during winter 2021 to complete their degree can apply for a one-time-only exemption allowing them to register without paying tuition fees. The overall notion being that the student would have completed their degree if not for the pandemic and therefore should not pay more tuition fees than they would have normally paid. (Note: students will still be responsible for mandatory non-tuition fees such as incidental, ancillary, and system access fees, and will be subject to services charges on unpaid fees as per the University’s regulations). Details available at webpage:  Register with Tuition Exemption on the basis of progress delays due to COVID-19
    [Posted: Nov 3, 2020]   

 

Other updates

Technology and Library Services

Library Services

Final Oral Exams

  • The School of Graduate Studies (SGS) is requiring that every doctoral final oral examination (FOE) be held remotely until further notice, and is allowing accommodations to enable this. In line with the guidance provided by SGS, OISE has implemented temporary procedures for FOEs. Examinations are proceeding as scheduled, remotely.  Candidates who wish to have an in-person FOE must have it postponed and should inform the ORSS as soon as possible.
    [Posted: Mar 23, 2020]

Research

  • All lab-based research operations have been shut down on March 20, 2020, other than critical COVID-19 research and time-sensitive critical projects. Other research settings, including many off-campus sites, have also been shut down. Please stay informed of the status of activities in your own research setting. In many cases, plans for future research may also need to be changed and contingency plans developed. Consult with your research supervisor about your planning. Please consult the website of the Office of Vice-President Research and Innovation for updates. 
    [Posted: Mar 23, 2020]

Accessibility

  • Graduate students registered with Accessibility Services should continue to contact Accessibility Services to receive accommodations and supports. Special updates for students registered at Accessibility Services can be found at: COVID-19 and Accessibility Services.
    [Posted: Mar 23, 2020]
     
  • If you are a student registered with Accessibility Services and are concerned about doing well in online formats:
    We recommend you start by contacting your instructor to see what individual accommodations can be considered for your course. If this is not a realistic option, or if you still have questions or concerns, please consult your Accessibility Advisor to discuss next steps. 
    [Posted: Mar 23, 2020]
     
  • If you are a student who usually writes tests and exams with accessibility related accommodations:
    Students should continue to register to receive accessibility related accommodations for their test/exams using the Accessibility Services Student Portal.  Accommodated Testing Services will be reaching out to you in order to provide you with an option to write either online with the class as scheduled, or at the Test Centre on 255 McCaul Street. Please note that the accommodations that can be provided through online testing arranged by the instructor (i.e. if you are not writing at the test centre) are limited to extra time only. If writing at the Test Centre, staff will work to put in place your regular accommodation plan.
    [Posted: Mar 23, 2020]
     
  • The ORSS has sent out an information bulletin for OISE students on behalf of Accessibility Services.
    [Posted: Apr 14, 2020]
     

International Students

  • If you are an international student and require a proof of enrollment letter to extend your study permit, work permit or visa, contact your Registration Specialist.
    [Posted: Mar 27, 2020]
  • Revised post-graduation work permit rules announced on Thursday, May 14 by Immigration, Refugees and Citizenship Canada (IRCC) mean that post-graduation work permit eligibility won't be affected if Fall 2020 courses are online due to COVID-19. Students can begin programs online from outside Canada and complete up to 50% of them from outside Canada. More details in the announcement itself: canada.ca/en/immigration-refugees-citizenship/news/notices/pgwpp-rules-covid19.html
    [Posted: May 15, 2020]

Documentation Requests

  • If documentation in support of legal proceedings is required, please note that student files are paper-based and we cannot fulfill requests until such time as we are advised to return to the office after the COVID-19 outbreak.
    [Posted: April 13, 2020]

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Student Services & Financial Support

This section last updated: May 4, 2021

Student Services

All OISE student services continue to be available:

Counselling Services

  • If you need to meet with our Student Success Counselor, Jeananne Robertson, call 416-978-2448 or email jt.robertson@utoronto.ca to request a virtual appointment.

OISE Student Success Centre (OSSC)

  • All appointments have been moved online via the OSSC website.

International Students

  • Contact our International Student Success Coordinator, Andy Xia via email to request a virtual appointment.

Career Support

  • Contact our Student Career Coordinator, Ghayas Shams via email to request a virtual appointment.

Financial Support

  • UofT students who are required to complete the 3-day quarantine in a hotel as per federal regulations, may apply for the UofT Covid-19 Emergency Fund to cover the additional expenses (approx.. $2000) incurred to comply with this regulation.

    The Vice-Provost’s website includes the following information about  how to apply for the UofT Covid-19 Emergency Fund:
  • The cost for the federal government program is to be covered by you; however, the University has emergency bursaries available if you are unable to pay. … Graduate students can refer to the SGS Emergency Grant webpage. Please indicate on the form that you are applying for reimbursement costs incurred due to mandatory quarantine requirements. Please submit your receipts, as well.
    [Posted: May 4, 2021]

     

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 Admissions 

This section last updated: February 22, 2021

  • Due to the COVID-19 pandemic, processing of applications will take longer than normal. This includes managing new applications, responding to inquiries, and providing result letters via the online admissions application. Due to very limited time on campus, there will be a significant delay processing transcripts and other documents received by post and courier mail.
    [Posted: February 22, 2021]

Satisfy conditions of admission (see webpage for detailed information)

  • It is your responsibility to clear all conditions of admission as stated on your offer letter. All conditions must be satisfied before final registration is permitted. For a September, 2021 offer of admission the deadline to satisfy conditions is August 31, 2021.
  •  
  • The COVID-19 pandemic may create challenges for students obtaining official academic records needed to clear a condition of admission. If you cannot fulfil a condition of admission by August 31, contact the Office of the Registrar and Student Services (admissions.oise@utoronto.ca) to discuss your situation. Otherwise, we’ll assume all conditions of admission will not be cleared; course enrolment and registration will be cancelled and you will not be permitted to continue in your program. Possible future admission requires formal re-application (including payment and submission of required supporting documents).
    [Posted: February 22, 2021]
  •  
Official transcripts

  • Our transcript supporting document requirement for a new application for admission has changed: only online unofficial electronic transcripts are required at the time of application. You submit official transcripts only if you are offered admission and requested by us. 
     
  • Previously submitted documents (such as transcripts) will not be carried forward to a new application. 
     
  • We will not upload any documents (including transcripts) to the online application system for you.
     
  • If you receive an offer of admission and submission of official transcripts is now required, they can be provided in one of several ways:
     
  1. A secure electronic record sent by the issuing institution either directly from their own institutional website or through an authorized/licensed third party provider (such as Credentials Solutions, Parchment). E-transcripts from institutions can be considered official only if we can verify the originating link is secure and authentic.

Submit electronic official transcripts to: oise.admtranscript@utoronto.ca

  1. A paper record received by the Office of the Registrar and Student Services in a sealed envelope, signed/stamped by the issuing institution (it can be sent via you as long as we receive it in the issuing institution’s sealed envelope).

Submit paper official transcripts to:

Office of the Registrar and Student Services, Admissions Unit
Ontario Institute for Studies in Education
252 Bloor Street West, Room 8-225
Toronto, ON M5S 1V6

  1. A secure electronic or paper record sent by World Education Service (WES). This format is acceptable for international (non-Canadian) academic credentials, and WES is the only evaluation service from which we accept official records. The International Credential Advantage Package (ICAP) version is required because it includes a copy of the academic record received directly from the educational institution and verified by WES. Note if written in a language other than English or French, a certified English language translation completed by an accredited Translation Service (not WES) is also required.

To be official, an academic record from WES must be provided one of two ways:

Electronic:  You can add OISE as a recipient at the time WES evaluates your documents, or if WES has already evaluated your documents you can order an extra copy and add OISE as a recipient.

Paper: A paper record received by the Office of the Registrar and Student Services in a sealed envelope, signed/stamped by WES.
[Posted: February 22, 2021]

CR/NCR impact on application and admission

  • If you are completing the final year of your bachelor’s degree, your post-secondary institution may present the option of changing a course to “Credit” or “No Credit” (CR/NCR). This means no grade will appear on your transcript, it will only reflect if the course was successfully passed (CR) or not (NCR). The University of Toronto School of Graduate Studies (SGS) establishes policy regarding the academic assessment of a transcript. SGS has not communicated any policy change, so how we do assessments has not changed. 

    If there is no grade showing, there is no grade to include in our assessment. We’ll simply not count CR/NCR courses in our calculation. Sometimes not counting courses transitions a full-time assessment to a part-time assessment:
     
  • If your bachelor's degree was completed on a full-time basis, average the final year.
  • If your bachelor's degree was completed on a part-time basis, average the five (approximately) most recent, senior-level, full courses or equivalent (students enrolled in fewer than four full course equivalents in their last academic year – including Summer Session – are considered part-time).
     
  • If you are completing the final year of your master’s degree, our academic assessment averages all graded courses completed for the entire master's program. We’ll simply not count CR/NCR courses in our calculation. 
     
  • CR/NCR courses can sometimes advantage a student (eliminating a potentially poor grade), but also disadvantage a student (eliminating a potentially strong grade). Ultimately, if you are presented with the option to change a course to CR/NCR, the choice is yours.
    [Posted: December 14, 2020] 


International Students (Proof of English Language Proficiency)

  • As English is the primary language of instruction and communication at the University of Toronto, applicants must demonstrate an adequate level of proficiency in English, regardless of citizenship status or country of origin. The University of Toronto School of Graduate Studies (SGS) provides detailed information regarding English language proficiency and testing requirements (OISE requires minimum scores for all tests and Academic Division Social Sciences for TOEFL). An offer of admission will not be presented until this requirement is satisfied.
     
  • The Duolingo English Test (DET) that was temporarily accepted to satisfy the English language proficiency requirement, is not an acceptable test for 2021-22 admission.
     
  • When evidence of English language proficiency is required an offer of admission will not be issued until the requirement is fully satisfied. However, programs may allow for additional time (beyond the two week timeframe stated in our “Proof of English Language Proficiency” letter). You can connect with the applicable program for information about your particular situation. The Office of the Registrar and Student Services will not cancel any potential offer of admission unless directed to do so by a program.
    [Posted: December 14, 2020]

 

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