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Student forms

The Office of the Registrar and Student Services (ORSS) is transitioning to fully online electronic forms, powered by DocuSign.

For online forms, you will be prompted at the start of the process to provide your name and email address, and those of other people who must sign the form. Tips on finding this information for the appropriate signers is below. Please enter this information carefully, as incorrect information may cause your request to be delayed. If you encounter difficulties, please do not start another copy of the form; instead, contact the master's or doctoral registration specialists for assistance.

When your form is complete, DocuSign will automatically email you a copy; the ORSS also receives a copy for follow-up; there is no need for you to send our office a copy.

Instructor names and email addresses can be found on the OISE course schedule webpages (if not there, check with the department offering the course).

If prompted for a Department Administrator, please only use the appropriate name and email address from this list; these individuals will redirect your form to the appropriate signer within the department:

(Until available in the online format, forms are provided in a fillable and printable PDF format.)

 

Courses

  • OISE Course Add/Drop form (until the sessional deadlines* and only for OISE students and courses; otherwise, use the "SGS Course Add/Drop form" in the next section):

    • * To add or Fall 2020 or full-year courses, do not use this form but instead use the SGS form below. To add Winter 2020 courses, you can use ACORN until December 22 or use this form until January 18.

    • OISE students adding an OISE course: (masters students ►) (doctoral students ►)

    • OISE students dropping a course**: please use ACORN (until Oct. 26 for Fall 2020 courses, or until Feb. 22 for Winter 2021 and full-year courses; after these dates, use the SGS form below).


  • SGS Course Add/Drop form (after the sessional deadlines* or for non-OISE students/courses):

    • * To add Fall 2020 or full-year courses, use use this form. To add OISE Winter 2020 courses, you can use ACORN until December 22 or the OISE form above until January 18. Use this form for all other courses.

    • OISE students adding an OISE course (note: the instructor will be asked to provide a statement that you have been participating since the start of the course): (master's students ►) (doctoral students ►)

    • OISE students adding a non-OISE course (find Host Department Administrator info on the department's website or SGS Calendar listing): (master's students ►) (doctoral students ►)

    • Non-OISE students adding an OISE course: please use the form available on the SGS website

    • OISE students dropping a course (only after Oct. 26 for Fall 2020 courses, or Feb. 22 for Winter 2021 and 2020-2021 full-year courses; until then use ACORN): (master's students ►) (doctoral students ►)


  • Individual Reading and Research (IRR) Course form (for OISE students adding OISE IRR courses; otherwise use the form available on the SGS website)

    • There are special sessional deadlines for requesting IRR courses:

      • Fall & full-year courses: September 5
      • Winter courses: December 15
      • Summer F (May-June) and Y (May-Aug.) courses: April 15
      • Summer S (July-Aug.) courses: June 15
    • OISE graduate programs allow a maximum number of IRR courses based on the total required number of courses within the program, as follows:

      • 6 or 7 half-courses required: maximum 2 IRR courses
      • 8 to 11 half-course required: maximum 3 IRR courses
      • 12 or more half-courses required: maximum 4 IRR courses.
    • OISE students adding an IRR course offered within their home department: (masters students ►) (doctoral students ►)

    • OISE students adding an IRR course offered within another OISE department: (masters students ►) (doctoral students ►)


  • Transfer credit and/or course exemption


  • Extension to complete coursework form -During an approved coursework extension, you must be registered and will continue to pay tuition fees according to your program status (i.e., full-time or part-time, domestic, or international).


  • Verification of Illness or Injury form (if requesting special academic consideration based on illness or injury; this form does not require disclosing medical details)

Registration

  • Leave of Absence form (please see SGS information about understanding Leaves of Absence):


  • Full-time off-campus study form


  • Degree and/or program transfer form


  • Name or gender change form


  • Request to Re-register  For full-time (not flexible-time) PhD students who started their program 1 September 2010 or later, and students in all other master's and doctoral programs who started their program 1 September 2011 or later.


  • Reinstatement after expiration of time limit  Only for students who have not opted-in to the current degree regulations, and who either are full-time (not flexible-time) PhD students who started before 1 September 2010, or are students in any other master's or doctoral program who started before 1 September 2011.


  • Program Extension (Current Regulations) form (see information about program length and time limit)

    • Use this form if any of the following apply, otherwise use the Program Extension (Prior Regulations) form further below:

      • You are a full-time (not flexible-time) PhD student who started 1 September 2010 or later;
      • You are a student in any other master's or doctoral program who started 1 September 2011 or later; or,
      • You started your program before the above deadlines, and you wish to opt-in to the current degree regulations (if you have questions about this, please contact the appropriate registration specialist).
    • Your most recent 2 Supervisory Reports will be required; when prompted, follow the instructions to upload the file(s) as appropriate. Some departments use another name for these reports, such as Annual Report or Mentoring form; contact your department if you are unsure or need a copy (the ORSS cannot provide you with copies).

    • For students whose current time limit has not yet expired: you can only request up to 1 year (3 sessions) at a time; for simplicity, the ORSS recommends that you always request a full year:

      • All students can request a 1st or 2nd program extension (i.e. to extend the time limit up to 2 years later than the original time limit), subject to department approval: (masters ►) (doctoral ►)

      • Master's students can request a 3rd (and final) program extension (i.e. to extend the time limit more than 2 and up to 3 years later than the original time limit), subject to SGS approval: (masters ►)

      • Doctoral students can request a 3rd or 4th (and final) program extension (i.e. to extend the time limit more than 2 and up to 4 years later than the original time limit), subject to SGS approval: (doctoral ►)

    • All other requests are non-standard (for example, if your current time limit has already expired so your request is retroactive), and subject to SGS approval. You will be prompted to also submit a rationale; your department will also be prompted to provide a letter of support (note that if your request is retroactive, you may request more than 1 year at a time): (masters ►) (doctoral ►)


  • Program extension request (prior regulations) form  Only for students who have not opted-in to the current degree regulations, and who are full-time (not flexible-time) PhD students who started before 1 September 2010, or are students in any other master's or doctoral program who started before 1 September 2011.


  • Program withdrawal form (for permanent withdrawal from a program)


  • Verification of Illness or Injury form (if requesting special academic consideration based on illness or injury; this form does not require disclosing medical details.)


  • Registration with Tuition Exemption on Basis of Progress Delays Due To COVID-19 form (Information about eligibility and the application process is available on our COVID-19 Support To Students page.)

Appeals

Please review information about academic appeals, including deadlines to initiate them, from the School of Graduate Studies.

Supervision, Thesis, Major Research Paper, Comprehensive Requirement

Graduation

Requests for Documentation (e.g., transcripts, course or degree verification)

Transcript request (for Current and Former Students)

Transcript request information is available at the University of Toronto Transcript Centre.

 

Letter request (for Current Students)

If you are requesting an official letter for proof of: completion of your degree requirements, your registration status, or your legal status in Canada, please complete and return the Ancillary Fees Charge Form. Payment information must be provided, otherwise the request will not be processed.

Masters students should email it to: oise.masters@utoronto.ca
Doctoral students should email it to: oise.doctorate@utoronto.ca


Certification of Degree (for Alumni)

A certification of degree is available through the Office of Convocation. (Former students who are still awaiting graduation are not yet considered alumni and should instead request a letter confirming completion of degree requirements, as described in the previous section.)


Degree Verification Service (for Third Parties) 
Please visit the University of Toronto Verification of Degree website.
 

Course descriptions
Occasionally, teacher certification bodies require copies of pages from previous calendars. These are available for $17.00. Please contact transcripts.oise@utoronto.ca.

 

Documentation in support of legal proceedings *  
A copy of the student file can be provided to Lawyers upon receipt of a written request, which must include duly executed authorization signed by the student/former student. Our file retention schedule depends on the program of study.  The fee is $50, payable by Cheque to the University of Toronto.

*PLEASE NOTE: student files are paper and we cannot fulfill requests until such time as we are advised to return to the office after the COVID-19 outbreak.


Additional qualification (AQ) transcripts
An official record of additional qualification courses is available for $12.00. 
 

  • For AQ courses completed in Winter 2017 or later:
    Contact the OISE Continuing and Professional Learning Office at 416-978-2474 or oise.cpl@utoronto.ca.

 

  • For AQ courses completed in Fall 2016 or earlier:
    Complete and the return the AQ transcript request form,* along with payment, to

    The Records Officer 
    OISE Registrar's Office, 
    252 Bloor Street West, Room 8-225
    Toronto, ON  M52 1v6

 

*PLEASE NOTE: OISE AQ transcripts (for courses completed in Fall 2016 or earlier) are paper and we cannot fulfill requests until such time as we are advised to return to the office after the COVID-19 outbreak.

  • Fax and e-mail requests must contain payment information otherwise the request will not be processed. Cheques should be made payable to the University of Toronto.