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Student forms

The Office of the Registrar and Student Services (ORSS) is transitioning to fully online electronic forms, powered by DocuSign.

For online forms, you will be prompted at the start of the process to provide your name and email address, and those of other people who must sign the form. Tips on finding this information for the appropriate signers is below. Please enter this information carefully, as incorrect information may cause your request to be delayed. If you encounter difficulties, please do not start another copy of the form; instead, contact the master's or doctoral registration specialists for assistance.

When your form is complete, DocuSign will automatically email you a copy; the ORSS also receives a copy for follow-up; there is no need for you to send our office a copy.

Instructor names and email addresses can be found on the OISE course schedule webpages (if not there, check with the department offering the course).

If prompted for a Department Administrator, please only use the appropriate name and email address from this list; these individuals will redirect your form to the appropriate signer within the department:

(Until available in the online format, forms are provided in a fillable and printable PDF format.)

 

Courses

  • OISE Course Add/Drop form (until the sessional deadlines and only for OISE students and courses; otherwise, use the "SGS Course Add/Drop form" in the next section):

    • OISE students adding an OISE course: [For Fall/full-year courses, use the SGS form below; for Winter 2020 courses please use ACORN. Links to the OISE form will be made available again closer to the Winter session.]

    • OISE students dropping a course**: please use ACORN (until Oct. 26 for Fall 2020 courses, or until Feb. 22 for Winter 2021 and 2020-2021 full-year courses; after these dates, use the SGS form below).

  • SGS Course Add/Drop form (after the sessional deadlines* or for non-OISE students/courses):

    • * To add OISE Fall 2020 or 2020-2021 full-year courses: only use use this form after Sept. 21 (until then, use the OISE form above); for Winter 2021 courses, use ACORN. Use this form for all other courses.

    • OISE students adding an OISE course (note: the instructor will be asked to provide a statement that you have been participating since the start of the course): (master's students) (doctoral students)

    • OISE students adding a non-OISE course (find Host Department Administrator info on the department's website or SGS Calendar listing): (master's students) (doctoral students)

    • Non-OISE students adding an OISE course: please use the form available on the SGS website

    • OISE students dropping a course (only after Oct. 26 for Fall 2020 courses, or Feb. 22 for Winter 2021 and 2020-2021 full-year courses; until then use ACORN): (master's students) (doctoral students)

  • Individual reading and research (IRR) course form

    • OISE maximum allowed IRR courses are as follows: Students enrolled in a 6 or 7 half course program are allowed 2 IRR courses. Those in an 8 to 11 half course program are allowed 3 IRR courses. Those in a 12 or more half course program are allowed 4 IRR courses. Please also note that the sessional deadlines for IRR courses are different than other courses.
  • Transfer credit and/or course exemption

  • Extension to complete coursework form -During an approved coursework extension, you must be registered and will continue to pay tuition fees according to your program status (i.e., full-time or part-time, domestic, or international).

  • Verification of Illness or Injury form (if requesting special academic consideration based on illness or injury; this form does not require disclosing medical details)

Registration

Appeals

Please review information about academic appeals, including deadlines to initiate them, from the School of Graduate Studies.

Supervision, Thesis, Major Research Paper, Comprehensive Requirement

Graduation

Requests for Documentation (e.g., transcripts, course or degree verification)

Transcript request (for Current and Former Students)

Transcript request information is available at the University of Toronto Transcript Centre.

 

Letter request (for Current Students)

If you are requesting an official letter for proof of: completion of your degree requirements, your registration status, or your legal status in Canada, please complete and return the Ancillary Fees Charge Form. Payment information must be provided, otherwise the request will not be processed.

Masters students should email it to: oise.masters@utoronto.ca
Doctoral students should email it to: oise.doctorate@utoronto.ca


Certification of Degree (for Alumni)

A certification of degree is available through the Office of Convocation. (Former students who are still awaiting graduation are not yet considered alumni and should instead request a letter confirming completion of degree requirements, as described in the previous section.)


Degree Verification Service (for Third Parties) 
Please visit the University of Toronto Verification of Degree website.
 

Course descriptions
Occasionally, teacher certification bodies require copies of pages from previous calendars. These are available for $17.00. Please contact transcripts.oise@utoronto.ca.

 

Documentation in support of legal proceedings *  
A copy of the student file can be provided to Lawyers upon receipt of a written request, which must include duly executed authorization signed by the student/former student. Our file retention schedule depends on the program of study.  The fee is $50, payable by Cheque to the University of Toronto.

*PLEASE NOTE: student files are paper and we cannot fulfill requests until such time as we are advised to return to the office after the COVID-19 outbreak.


Additional qualification (AQ) transcripts
An official record of additional qualification courses is available for $12.00. 
 

  • For AQ courses completed in Winter 2017 or later:
    Contact the OISE Continuing and Professional Learning Office at 416-978-2474 or oise.cpl@utoronto.ca.

 

  • For AQ courses completed in Fall 2016 or earlier:
    Complete and the return the AQ transcript request form,* along with payment, to

    The Records Officer 
    OISE Registrar's Office, 
    252 Bloor Street West, Room 8-225
    Toronto, ON  M52 1v6

 

*PLEASE NOTE: OISE AQ transcripts (for courses completed in Fall 2016 or earlier) are paper and we cannot fulfill requests until such time as we are advised to return to the office after the COVID-19 outbreak.

  • Fax and e-mail requests must contain payment information otherwise the request will not be processed. Cheques should be made payable to the University of Toronto.