Cybersecurity is in your hands – tips from Education Commons

October 26, 2022

We all have a part to play in cyber security. Help us keep your data safe online by familiarizing yourself with cyber security best practices and steps you can take to protect yourself while working online. 

Be aware of Phishing attempts 

Phishing is when a cybercriminal attempts to trick a user into sharing sensitive information. Did you know that email is the number one access point for cybercriminals, and the number of successful email phishing attempts rose by 34% last year? 

Learn how to spot a phishing attempt and what to do. See our infographic and read more from U of T Security Matters. 

Manage your passwords 

The best way to protect your accounts is to always use strong, complex passwords or passphrases up to 32 characters long. Try to use different passwords for your accounts while still making them memorable. Using the same password over and over increases your risk of being hacked across multiple accounts. 

Keep note of how many accounts you have online and update your passwords at least once a year. Always change your password if you suspect you’ve been phished! 

You can access your UTORid account and make changes to your UTORid password using the self-service tool

Manage and store your files securely with Microsoft 365 

Education Commons installs OneDrive on all OISE staff and faculty devices, so you can store and share your files securely.  When you share files you can decide who can see or edit them, and even set time limits on how long the file can be accessed by others. Using OneDrive also ensures you have a back-up of your most recent work, in case you lose access to your devices.  

Learn more about the security features in Microsoft 365 applications by booking an appointment or joining our weekly online drop-in. 

Use Multifactor Authentication (MFA)  

MFA verifies your identity using a second device that only you can access, such as a mobile device, landline or hardware token.  

U of T requires MFA for accessing university resources off campus using UTORMFA, but you should consider adding MFA to all your online accounts

Keep software up to date

Follow prompts to restart your computer for software updates. Education Commons manages updates on your behalf, but some software, such as Zoom, can be updated if the browser or app prompts you. It’s a good idea to update Zoom, not just for security, but to make sure it functions properly and includes new features. Make sure to update your personal computers and devices as well.  

See our Guide to Zoom Security Settings for more details on best practices for Zoom security. 

Learn more about how to protect your data, privacy, and security online through U of T's information security awareness & education initiative. Feel free to contact Education Commons with any questions about your OISE device security. 

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