Graduate Student Conference Travel Program
The Graduate Student Conference Travel Program supports OISE graduate students presenting at refereed academic conferences. Students can apply for funding before confirmation that their conference submissions have been accepted.
Students are eligible for funding only once per year; students who receive funding in the Fall cannot reapply in the Spring, and students who receive funding in the Spring cannot reapply the following Fall.
Read the following information carefully to understand how to apply and whether you are eligible for this funding program. Please note that this fund's requirements and process differ from those of the School of Graduate Students Conference Grant.
Conference Outside of Canada?
You must follow the instructions and steps listed on the Safety Abroad Office website for completion of the Safety Abroad pre-departure requirements well in advance of your travel abroad.
Conferences: November 1, 2023 - April 30, 2024
Application Period: September 15, 2023 - October 16, 2023
Application Deadline: October 16, 2023
Funding Results: Early November 2023
Please note that you are ineligible to apply during this funding period if you received and claimed funds for a conference held between May 1, 2023 - October 31, 2023.
Conferences: May 1, 2024 - October 31, 2024
Application Period: March 15, 2024 - April 15, 2024
Application Deadline: April 15, 2024
Funding Results: Early May 2024
Please note that you are ineligible to apply during this funding period if you received and claimed funds for a conference held between November 1, 2023 - April 30, 2024.
You will receive funding if you apply and:
- Are registered in a graduate program at OISE both at the time of application and at the time of the conference.
- Are applying during the appropriate application period.
- Have applied to present on research related to your OISE program as an author on a poster, paper, or roundtable presentation at a refereed conference. Please note that conferences are refereed if presentations are selected for inclusion in the programme following a peer-review process. You may apply for funding even if you have not yet received confirmation that your conference submission has been accepted. Funding will be divided among authors if more than one student successfully applies for the same presentation.
You may apply for funding for only one conference per year.
Please note that contacting your supervisor when applying for funding is advisable, as their approval is required before reimbursement. After attending the conference, you must ask your supervisor to approve and sign your reimbursement claim to receive any awarded funds. Your supervisor’s signature shows that your presentation is related to your research and your study program.
Funding & Eligible Expenses
Registration and membership fees are eligible for reimbursement for conferences attended online.
Expenses incurred when travelling to a conference, including conference registration fees, membership fees, transportation, and accommodation, are eligible for reimbursement.
Awarded funding can only be used for the conference listed on your application.
You may apply for additional sources of funding. Funding may also be available from the School of Graduate Students Conference Grant.
If you were granted funding but are no longer a registered student on your presentation date, you are not eligible to submit a reimbursement claim.
Award amounts vary depending on whether the conference presentation is online or in person and, if in person, whether the conference is held locally, at a further distance within Canada or in an international location. Award amounts also vary based on the number of eligible applications received and the funds available for distribution.
Current OISE students will be notified by email when we are accepting applications and will be provided with a link to the online application system. When you apply, a notification that your application has been received will be sent to the email address included on you ACORN profile. Please note that late applications will not be considered for funding.
Award decisions are final, and will be sent to you via email. Please check that emails from firstname.lastname@example.org has not been directed to your junk email folder.
How to Claim Funding
You will be reimbursed for eligible expenses up to the maximum of the funds awarded to you.
Expense reimbursement forms along with original receipts and supporting documents must be submitted within 45 days of the last day of the conference, or within 45 days of receiving application results. After 45 days, your offer of funding expires and you will no longer be eligible to submit a claim. You must be a registered student at the time of the conference to be eligible to claim the funding.
To request reimbursement, submit the following documents by email to your department contact:
- Completed Expense Reimbursement Form signed by you and approved by your supervisor.
- If this form is not accessible, please contact email@example.com.
- Original receipts (note that for airfare, original boarding passes are required.)
- Proof of conference attendance which includes your name, the title of your paper, the date of your presentation, and the name of the conference. (e.g., a copy of the conference program or a website printout).
- If you have paid by credit card, submit a credit card statement that includes the name of the cardholder and the last four digits of the credit card number. For privacy reasons, please block out any charges on your statement that are unrelated to your reimbursement claim.
- If you have incurred expenses in a foreign currency, you will be reimbursed according to the exchange rate on your credit card or bank statement. If you do not have a credit/bank statement, your department business officer will determine the appropriate conversion rate.