Marking & Grading Policies
- Instructors must submit course marking scheme (or rubric), as well as a course syllabi, to their program coordinator for approval at least one week before the first day of classes.
- At the first lecture, instructors must provide students with a course marking scheme or rubric that contains information about the method(s) in which student performance will be evaluated. This includes:
- The methods of assessment (i.e., tests, exams, class participation, seminar presentations, etc.);
- Relative weight of each of these assessment methods in relation to the overall grade; and
- The deadlines for submitting and the timing of marking for each major form of evaluation.
- It is U of T School of Graduate Studies policy that not more than 20% of a course mark can be given for classroom participation. For more detailed information, please see the University of Toronto Assessment and Grading Practices Policy.
- Once announced, it’s difficult to make changes to the course information. After the methods of evaluation have been made known (i.e. syllabus released), the instructor may not change them or their relative weight without the consent of a simple majority of students attending the class, provided the vote is announced no later than in the previous class. Any changes must be reported to the department or the graduate unit.
Submitting Final Marks
- You will receive an email from our department shortly after your course finishes with instructions on how to access eMarks and when your marks are due for approval.
- Final marks are submitted to the department for approval via eMarks, the University's electronic marks system, before they are passed onto the registrar and made available for students to view on ROSI.
- It is imperative that you do not release final marks to students prior to this.
- If you use Quercus to distribute grades and feedback to your students regarding assignments, make sure that your students cannot see/calculate their final grades before your final grades are approved on eMarks.
In graduate courses, there is no requirement for term work to be returned to students before the final date for withdrawal from the course; however, if no work is to be returned by that date, this must be made clear in the course marking scheme/rubric.
Note that the range for course grading at OISE, as with all other divisions of SGS, is from A+ to B-.
Anything less than a B- (below 70%) is considered a failing mark. This information is published in the University of Toronto Assessment and Grading Practices Policy. Additional policies and guidelines governing graduate activity are available through the SGS website.
Course evaluations are completed through student email, usually during the last week of class. Instructors are encouraged to give in-class time for course evaluations to occur. There is a standard bank of questions that are LHAE- and OISE-specific, which will appear on your course evaluation. You will receive an email about halfway through the semester which gives you the option to add more questions to your course evaluation (up to 3 additional questions; these additional questions are optional to add).
Standard questions that will appear on course evaluations:
You are presented with a series of statements about aspects of a course learning experience. Using the scale provided, please indicate the extent to which each aspect was part of your course experience (not at all, somewhat, moderately, mostly, a great deal):
- I found the course intellectually simulating.
- The course provided me with a deeper understanding of the subject matter.
- The instructor created a course atmosphere that was conducive to my learning.
- Course projects, assignments, tests, and/or exams improved my understanding of the course material.
- Course projects assignments, tests, and/or exams provided opportunity for me to demonstrate an understanding of the course material.
- Overall, the quality of my learning experience in this course was... (poor, fair, good, very goof, excellent).
Please comment on the overall quality of the instruction of the course.
Please comment on any assistance that was available to support your learning in this course.
Scale - not at all, somewhat, moderately, mostly, a great deal
- The course instructor made it clear what students were expected to learn in the course.
- The course instructor demonstrated respect for diversity (e.g., race, gender, ability, religion, sexual orientation, etc) in the classroom.
- The course instructor encouraged students to express their own ideas in the class.
- Graduate students registered in the School of Graduate Studies (SGS), may appeal substantive or procedural academic matters, including grades, evaluation of comprehensive examinations and other program requirements; decisions about the student's continuation in any program; or concerning any other decision with respect to the application of academic regulations and requirements to a student.
- Appeals are initiated within the student's home graduate unit first.
- Students must file an appeal within eight weeks after the date of the decision being appealed.
- SGS Graduate Academic Appeals
Informal Resolution of Concerns
- The first step in resolving a student concern is to communicate with the instructor or other person whose ruling is in question. Should the matter not be resolved with the instructor, and should the student wish to pursue the matter, the student must discuss the matter with the Associate Chair.
- The student may request that the Associate Chair meet with the student and instructor (either together or separately) in order to mediate the concern and facilitate a satisfactory resolution.
- In this context, it is possible that, with the consent of the parties involved, informal steps will be taken (e.g., asking a third party to read a student’s paper and provide feedback) to resolve the concern.
- Note that at any stage prior to filing an appeal with the Graduate Academic Appeals Board, a student may consult the relevant SGS Vice-Dean, Students for advice and/or informal mediation. The Vice-Dean will serve as informal mediator, attempting to resolve the dispute or clarify issues.
Promoting Academic Integrity
It is important to talk to your students about academic integrity. The Code of Behaviour on Academic Matters protects academic integrity at the University. When discussing academic integrity in your classes, you may choose to discuss examples of offences that are sanctioned under the Code, including:
- Plagiarism: Using the words or ideas of another person without citing the source.
- Unauthorized Aids: Using unauthorized aids, which could be considered cheating on tests and exams.
- Unauthorized Assistance: Having someone else do the work for you.
- Forgery or falsification: Making a false statement, presenting a false document or signing someone else’s name on a document required by the University.
- Impersonation: Having someone else write an exam for you or writing an exam for someone else.
- Concocting: Using false data or providing false references.
- Self-plagiarism: Submitting work for credit in a course when you have submitted it in another course.
Academic Integrity Resources
Contract and Payroll
Your contract is issued by the LHAE Chair’s Office. For questions contact Executive Assistant to the Chair, Caroline Song.
For questions about payroll, please contact Business Officer, Diedra Dick.
UTORid and E-mail
Your UTORid gives you access to the University's network including email. It is issued by OISE Human Resources once your signed contract has been processed. Learn how to access your @utoronto.ca email account.
Mail and Photocopier
Mailboxes are located across the main door on 6th floor. There is a shared mailbox for all lecturers labeled “Sessional."
The photocopiers are located on the 6th and 7th floors. Please contact Faizal Baksh if you need assistance
Centre for Teaching Support & Innovation
The Centre for Teaching Support & Innovation (CTSI) is an outstanding resource for new instructors. It is located at 130 St. George Street, Robarts Library, 4th floor.
CTSI can provide instructors with support before, during and after a course.
The Office of the Associate Chair, Graduate Studies has assembled a list of resources to guide faculty in their role as Graduate Supervisor.